Viewing Payslips Using ePay

This chapter provides an overview of the View Payslip self-service transaction, lists prerequisites, and discusses how to:

• Set up View Payslip.

• View payslips online.

Understanding the View Payslip Self-Service Transaction

PeopleSoft Global Payroll enables employees to view their payslips online using View Payslip in ePay. The files used to view payslips are created when you run the Generate/Regenerate Payslip process. As part of the Generate/Regenerate Payslip process, the system launches a series of Application Engines that:

• Gather information and create a temporary file to store payees' payslip data.

• Create a PDF file from this data on which the payslip view is based.

If ePay is licensed, this process uses a utility to split the PDF file into individual PDF files for each employee. These individual PDF files are stored on a secure server.

Prerequisites

Before you can set up the View Payslips transaction, you must:

1. Set up a secure server and FTP to store the individual PDF payslip files.

2. Identify the URL address for the server.

3. Set up payslips.

See Setting Up Payslips.

Setting Up View Payslip

To define self-service payslip options, use the Self Service Payslip Options component (GP_SS_PSLP_OPTIONS).

This section provides an overview of the View Payslip transaction setup and discusses how to:

• Define the URL address for storing PDF files.

• Enable online payslip printing.

Understanding the View Payslip Transaction Setup

To set up the View Payslip transaction:

1. Using the URL Maintenance page, define the URL identifier for the server that will store the individual PDF files. The URL identifier that is used for payslips is GP_SS_PSLP_FTP by default; however, a different URL identifier may have been created depending on your installation instructions.

   The Generate/Regenerate Payslip process uses this URL to identify where the PDF files are stored.

2. Define the parameters for the View Payslip transaction on the Payslip Options By Country page.

   On this page you define:

   • The default payslip URL.

   • Whether employees can choose to have their payslip printed. Additionally, you define the default for all employees (print payslip or suppress printing).

     Note. Checks are always printed through the Generate Payslip page, regardless of these options.

   • The number of days after the payment date that payslip information is available for employees to view.

   • Payslip availability by run type.

Pages Used to Set Up View Payslip

Defining a URL Address for Storing PDF Files

Access the URL Maintenance page (PeopleTools, Utilities, Administration, URLs, URL Maintenance).

URL	Enter the address for the location of the stored individual PDF files.

Enabling Online Payslip Printing

Access the Self Service Payslip Options page (Set Up HRMS, Product Related, ePay, Self Service Payslip Options, Self Service Payslip Options).

Default Payslip Print Options

ePay Availability Options

Payslip Availability By Run Type

If you want to override the Days After Payment date by run type, specify the run types in the Payslip Availability By Run Type group box and enter the number of days to limit the availability for that run type. For example, you may want payslips for regular pay runs to be viewable online two days before the payment date; however, bonus runs should become viewable two days after the payment date to give managers two extra days to inform employees that they will be receiving a bonus. If you enter nothing in the Payslip Availability By Run Type group box, the system assumes that payslips for all run types should be made available for online viewing. To limit the number of days before or after the payment date that payslips are available for a specific run type, enter a value in the Days after Payment Date field.

Note. This field works in the same way as the Days after Payment Date field in the ePay Availability Options Group Box.

Viewing Payslips Online

This section provides an overview of the View Payslip transaction and lists the page used to view payslips online.

Understanding the View Payslip Transaction

Employees can view their payslips using the View Payslip transaction. When an employee views his payslips, the system displays a list of all available payslips, 10 at a time. To display the detailed payslip, the employee clicks the date link.

If the Enable Option in Self Service field is selected on the Self Service Payslip Options page, the employee can indicate whether he or she wants to receive a printed copy of the employee's payslip.

Page Used to View Payslips Online