PeopleSoft Enterprise Human Resources 9.1 PeopleBook: Administer Workforce

Viewing Summary Workforce Information

This chapter discusses how to:

View worker job history.
(USF) View employee personal and job data.
View other summary pages in PeopleSoft Enterprise Human Resources.

Viewing Worker Job History

Viewing worker job history provides a quick summary of important job details of current and historic work records.

This section discusses how to:

View worker job history.
View compensation information.

Pages Used to View Employee Job History

Page Name	Definition Name	Navigation	Usage
Workforce Job Summary	WF_JOB_SUMMARY	Workforce Administration, Job Information, Review Job Information, Workforce Job Summary, Workforce Job Summary	View an employee's job history.
Job Summary JPN	JOB_SUMMARY_JPN	Workforce Administration, Job Information, Review Job Information, Job Summary JPN, Job Summary JPN	View a Japanese employee's job history.
Salary Components	COMP_JOB_SUMM_SEC	Click the Components link on the Compensation tab of the Workforce Job Summary page.	View compensation information.
Rate Code	WCS_RTCD_DETAILS	Click the Details link on the Controls tab of the on the Salary Components page.	Review the description, compensation rate type, and rate code class associated with the rate code.

Viewing Worker Job History

Access the Workforce Job Summary page (Workforce Administration, Job Information, Review Job Information, Workforce Job Summary, Workforce Job Summary).

The Job Summary page displays the person's name, organizational relationship, and ID.

Common Page Information

Effective Date and Seq (sequence)	Displays the effective date and effective date sequence, if any, for each personnel action. The sequence tracks actions that occur on the same day.
Org Relation (organizational relationship)	Indicates the type of organizational relationship, EMP (employee), CWR (contingent worker), or POI (person of interest).
Empl Record (employment record)	The sequential number of the employment instance for the same ID.

General

Select the General tab.

Action and Action Reason	Displays the action taken and reason for the row's existence.
Job Data	Click this link to display the Job Data component. The system initially displays the current row, regardless of which row's link you click. To access a specific row after you access the Job Data component, use the Go To Row button on the Work Location page.

Job Information

Select the Job Information tab.

Job Code

Displays the job code information for this worker after each personnel action.

Empl Type (employee type)

Displays the worker type after each personnel action.

Empl Status (employee status)

Displays the worker's status after each personnel action.

Full/Part Time

Indicates whether the worker is full or part time after each personnel action.

Reg/Temp

Indicates whether the worker is regular or temporary after each personnel action.

Standard Hours

Displays the standard hours per work period after each personnel action.

Work Period

Displays the work period after each personnel action.

Work Location

Select the Work Location tab.

Position, Agency, Department, Location, and Reports To

The workers position, company code, department, location, and supervisor after each personnel action.

Salary Plan

Select the Salary Plan tab.

Sal Plan (salary plan), Grade, Step, Pay Group, and Frequency

Displays the worker's salary plan, grade, step, pay group, and payment frequency after each personnel action.

Compensation

Select the Compensation tab.

Annual Rt (annual rate), Monthly Rt (monthly rate), Daily Rt (daily rate), Hrly Rate (hourly rate), Currency, and Change Percent

Displays the worker's compensation rate in annual, monthly, daily, or hourly terms in the given currency. When there has been a change in the compensation rate for this employee, the system displays the percentage of change from the previous row.

Components

Click the link to access the Salary Components page.

Military Information

Select the Military Information tab.

Service

The specific branch of armed forces (for example, Army, Navy, Air Force, Marines, and so forth)

Component

The type of service (for example, Regular, Active Reserve, Inactive Reserve, Emergency Reserve, or Guard).

Job Family

The job classification as defined in Job Profile Management (for example, Intelligence, Ammunitions, Medical, Aviation)

Job Function

The function as defined in Job Profile Management (for example, Cryptography, Doctor, Nurse, Pilot)

Subfunction

The subfunction as defined in Job Profile Management (for example, Surgeon, Pathology, Radiology, Light-wing pilot)

Rank

Rank held permanently, as opposed to while serving in a particular post. When relieved of command, a holder of substantive rank remains at that rank.

Worn Rank

Actual or temporary rank held while serving in a particular post.

Rank Type

The rank category (for example, Substantive, Temporary, Frocked, Acting, Acting Lacking, Honorary, Provisional, Probationary).

Skill Grade

The overall evaluated grade level for the individual after the personnel action.

Viewing Compensation Information

Access the Salary Components page (click the Components link on the Compensation tab of the Workforce Job Summary page).

Common Page Elements

Rate Code	Rate codes are IDs for pay components. The system displays compensation information associated with this rate code in the compensation grid.
Seq (sequence)	Indicates multiple occurrences of the same rate code.

Amounts

Select the Amounts tab.

Comp Rate (compensation rate) and Currency	Displays the compensation rate for the pay component rate codes and the currency.
Frequency	Displays the compensation frequency for the pay component's rate.
Points	Displays the salary points associated with this rate code, if there are any.
Percent	If the rate type for this rate code is percent, the system displays the percent to be applied to the job compensation rate or to a rate code group (if you are using rate code groups).
Rate Code Group	A rate code group enables you to be more specific when calculating percentage-based components as part of your worker compensation package.

Controls

Select the Controls tab.

Source

Indicates how the pay component was assigned to the Compensation grid. Manual indicates that the pay component was added manually; Salary Step indicates that the pay component defaulted from the Salary Step; Job Code indicates that the pay component defaulted from the job code definition, and so on.

Calculated by

Values are:

None: The rate value is assigned by the Rate Code definition or manually entered.

Rate Matrix: The rate value is determined by a rate code matrix.

Extended: Not used.

Manually Updated

Indicates whether the pay component's value was manually entered or the pay rate contains only defaulted values.

Default Without Override

Indicates whether the default rate value of the pay component can be overridden.

Details

Click to access the Comp Rate Code page and review the description, compensation rate type, and rate code class associated with the rate code.

Changes

Select the Changes tab.

Change Amount

Displays the overall change amount in this pay component rate relative to the previous Job Data row.

Change Points

Displays the overall change amount (in points) for this pay component. This field is visible only if Salary Points is selected on the Installation Table page.

Change Percent

Displays the overall change amount for this pay component. This field isn't available for rate codes that have a rate code type of percent or points.

Conversion

Select the Conversion tab.

Converted Comp Rate (converted compensation rate)

Displays the converted compensation rate for this pay component. The system converts all base pay components to the currency and compensation frequency specified.

Apply FTE (apply full time equivalent)

Indicates that the value associated with the rate code is to be multiplied by the FTE factor for annualization and deannualization. FTE is the percent of full time the employee should normally work in the corresponding job. This field isn't applicable for rate codes of type percent.

(USF) Viewing Employee Personal and Job Data

Use the Personal Data inquiry component to view employee personal and job data.

This section discusses how to:

View employee personal data.
View employee job data.
View employee benefit programs.

Pages Used to View Personal and Job Data

Page Name	Definition Name	Navigation	Usage
Personal Data	GVT_PERS_INQ	Workforce Administration, Job Information, Review Job Information, Personal Data USF, Personal Data	View employee personal data.
Mailing Address	GVT_MAILADDR_SEC	Click the Mailing Address link on the Personal Data page.	View the employee's mailing address.
Veterans Info (veterans information)	GVT_VETINF_INQ_SEC	Click the Veterans Info link on the Personal Data page.	View veteran's information for this employee.
Job Data1	GVT_JOB_INQ	Workforce Administration, Job Information, Review Job Information, Personal Data USF, Job Data1	View employee job data.
Benefits/Retirement Data	GVT_BENDAT_INQ_SEC	Click the Benefits/FEHB Data link on the Job Data1 page.	View the benefit program in which the employee is enrolled for benefits in PeopleSoft Enterprise Human Resources or in PeopleSoft Enterprise Benefits Administration.
Job Data2	GVT_JOB_INQ2	Workforce Administration, Job Information, Review Job Information, Personal Data USF, Job Data2	View additional job data, including quoted pay and expected pay information.
Employment Data	GVT_EMPLOY_INQ	Workforce Administration, Job Information, Review Job Information, Personal Data USF, Employment Data	View employment data.

Viewing Employee Personal Data

Access the Personal Data page (Workforce Administration, Job Information, Review Job Information, Personal Data USF, Personal Data).

The Personal Data page displays information on employee hire date, birth date, home address, marital status, birth information, citizenship, draft status, Medicare entitlement, race, and handicaps. Click the Mailing Address link to view the employee's mailing address. Click the Veterans Info link to view veteran's information for this employee.

Viewing Employee Job Data

Access the Job Data1 page (Workforce Administration, Job Information, Review Job Information, Personal Data USF, Job Data1).

This page displays the employee's position number, job code, employee type, class, type of appointment, position occupied, work schedule, agency, subagency, department, location, tax location, LEO position, FLSA status, and other job-related information.

Click the Benefits/FEHB Data link to view information on this employee's benefits and retirement data.

Viewing Employee Benefit Programs

Access the Benefits/Retirement Data page (click the Benefits/FEHB Data link on the Job Data1 page).

Viewing Other Summary Pages in PeopleSoft Enterprise Human Resources

Several other display-only pages summarizing employee data are available for you to review in PeopleSoft Enterprise Human Resources. Most of them derive information that you enter in other PeopleSoft Enterprise Human Resources business processes, such as Planning Compensation, Track Global Assignments, and Administering Training. However, you'll also find them useful for planning and analysis when you work in the Workforce Administration menu.

Following are some of the summary pages:

Employee Data Summary: Displays information on employee current status, hire date, birth date, marital status, standard work hours, pay group, job code, and other job- and compensation-related information. Benefits, Employee/Dependant Information, Review HR/Job/Payroll Data.
Organizational Summary: Displays a summary of all the organizational relationships for a person. Workforce Administration, Personal Information, Person Organizational Summary.
Career Assignment Summary: Displays the actual job path the employee has followed in the organization. By tracking employee movements through salary structures and manager levels, you'll get a feel for where the employee has been in your organization so far. Workforce Development, Career Planning, Review Career Summaries, Career Assignments.
Compensation History: Displays the history of all pay rate changes the employee has received, which is particularly useful when you are planning new increases. Compensation, Base Compensation, Review Salary Information, Employee Compensation History. The Compensation History page is also in Workforce Development, Career Planning, Review Career Summaries.
Immediate Family Summary: Lists all dependents that are a part of the employee's immediate family. Immediate family is defined as dependents that are the employee's spouse, son, or daughter. You'll find this page helpful for determining eligibility for various types of benefits your organization offers to employees, their spouses, and children. Benefits, Employee/Dependant Information, Review Dep/Ben Summary.
Training Summary: Displays student training history, which is helpful when determining whether students are receiving adequate training to perform their current jobs, to see if they've taken all course prerequisites, and for career and succession planning. Enterprise Learning, Result Tracking, Review Training Summary.
Injury Summary: Provides an overview of the health and safety incidents in which this individual has been involved, including injuries and illnesses and the nature of the incidents. Workforce Monitoring, Health and Safety, Obtain Incident Information, Review Employee Injury Summary.

Job Code	Displays the job code information for this worker after each personnel action.
Empl Type (employee type)	Displays the worker type after each personnel action.
Empl Status (employee status)	Displays the worker's status after each personnel action.
Full/Part Time	Indicates whether the worker is full or part time after each personnel action.
Reg/Temp	Indicates whether the worker is regular or temporary after each personnel action.
Standard Hours	Displays the standard hours per work period after each personnel action.
Work Period	Displays the work period after each personnel action.

Annual Rt (annual rate), Monthly Rt (monthly rate), Daily Rt (daily rate), Hrly Rate (hourly rate), Currency, and Change Percent	Displays the worker's compensation rate in annual, monthly, daily, or hourly terms in the given currency. When there has been a change in the compensation rate for this employee, the system displays the percentage of change from the previous row.
Components	Click the link to access the Salary Components page.

Service	The specific branch of armed forces (for example, Army, Navy, Air Force, Marines, and so forth)
Component	The type of service (for example, Regular, Active Reserve, Inactive Reserve, Emergency Reserve, or Guard).
Job Family	The job classification as defined in Job Profile Management (for example, Intelligence, Ammunitions, Medical, Aviation)
Job Function	The function as defined in Job Profile Management (for example, Cryptography, Doctor, Nurse, Pilot)
Subfunction	The subfunction as defined in Job Profile Management (for example, Surgeon, Pathology, Radiology, Light-wing pilot)
Rank	Rank held permanently, as opposed to while serving in a particular post. When relieved of command, a holder of substantive rank remains at that rank.
Worn Rank	Actual or temporary rank held while serving in a particular post.
Rank Type	The rank category (for example, Substantive, Temporary, Frocked, Acting, Acting Lacking, Honorary, Provisional, Probationary).
Skill Grade	The overall evaluated grade level for the individual after the personnel action.

Source	Indicates how the pay component was assigned to the Compensation grid. Manual indicates that the pay component was added manually; Salary Step indicates that the pay component defaulted from the Salary Step; Job Code indicates that the pay component defaulted from the job code definition, and so on.
Calculated by	Values are: None: The rate value is assigned by the Rate Code definition or manually entered. Rate Matrix: The rate value is determined by a rate code matrix. Extended: Not used.
Manually Updated	Indicates whether the pay component's value was manually entered or the pay rate contains only defaulted values.
Default Without Override	Indicates whether the default rate value of the pay component can be overridden.
Details	Click to access the Comp Rate Code page and review the description, compensation rate type, and rate code class associated with the rate code.

Change Amount	Displays the overall change amount in this pay component rate relative to the previous Job Data row.
Change Points	Displays the overall change amount (in points) for this pay component. This field is visible only if Salary Points is selected on the Installation Table page.
Change Percent	Displays the overall change amount for this pay component. This field isn't available for rate codes that have a rate code type of percent or points.

Converted Comp Rate (converted compensation rate)	Displays the converted compensation rate for this pay component. The system converts all base pay components to the currency and compensation frequency specified.
Apply FTE (apply full time equivalent)	Indicates that the value associated with the rate code is to be multiplied by the FTE factor for annualization and deannualization. FTE is the percent of full time the employee should normally work in the corresponding job. This field isn't applicable for rate codes of type percent.