PeopleSoft Enterprise Human Resources 9.1 PeopleBook: Administer Workforce

(USF) National Finance Center Processing

This chapter provides an overview of National Finance Center (NFC) processing and discusses how to:

Set up NFC document types supported by PeopleSoft Enterprise.
Set up NFC SINQ (Suspense Inquiry and Correction System) Import process parameters.
Run the NFC SINQ Import process.
Administer SINQs.
Work with SINQ assignments.

Understanding NFC Processing

The NFC processes payroll for the majority of U.S. civilian federal government employees. This population consists of approximately 600,000 individuals. Consequently, the NFC and its federal customers generate a high volume of human resources transactions each day. The NFC SINQ Import process enables you to upload the daily SINQ transaction file from NFC. Positions, job codes and personnel actions are identified and marked as SINQed (for example, failed). The last operator (OPRID) who updated the SINQ row is notified to correct transactions in the PeopleSoft Human Resources system.

Additionally, the NFC SINQ Import process:

Automates the assignment of errors to human resources personnel in your agency.
Enables human resource personnel to view and change transaction status.

Common Elements Used in this Chapter

National Finance Center (NFC)	Part of the U.S. Department of Agriculture that provides payroll services to more than 600,000 federal employees.
Personnel Action Processing System (PACT)	NFC's online system for entering personnel actions into the payroll and personnel databases.
Personnel Management System (PMSO)	NFC's online system used for creating, editing, inactivating, reactivating or deleting individual (position) and master (jobcode) data. Position data must be entered into PMSO before personnel data can be entered into PACT.
Personnel Edit Subsytem (PINE)	NFC's system that combines PACT and PMSO data and processes edits against the submitted personnel and position transactions. PACT and PMSO transactions must pass PINE edits before they are processed through NFC's Personnel Processing System (PEPL) to update the Payroll/Personnel System database (PPS). PINE processes Monday through Friday of each week, and the first Saturday of the pay period.
Suspense Inquiry and Correction System (SINQ).	Position (PMSO) and personnel (PACT) transactions that do not pass PINE edits are placed in the this system.

Understanding the Process Flow for the SINQ Import Process

This diagram shows the process flow for the SINQ Import process. The process is similar for PACT and PMSO except that different tables are used. For both PACT and PMSO, the batch process loads data into a temporary table, validates the data, prepares to move the data into an application table, updates the NFC update indicator field, and notifies the last update user:

The SINQ import process populates application tables, updates the NFC update indicator, and generates notifications

This table describes the NFC PACT import file layout supported by the SINQ import process. A sample import file, fgnfcpinesinq.dat, is delivered under your product data directory.

Field Name	Start Position	Length	Field Type	Description
ERR_SSN_NO	1	9	Char	Employee SSN (no dashes)
ERR_SUBAGENCY	10	2	Char	NFC agency (sub) code (that is, 70, 71)
ERR_POI	12	4	Char	Agency Personnel Office Identifier
ERR_COMPANY	16	2	Char	Company Cd
ERR_DOC_TYPE	18	3	Char	NFC doc type (action)
ERR_PAY_PERIOD	21	2	Char	Pay period that action was processed in.
ERR_AUTH_DATE	23	6	Num	Date action was authorized
GVT_STATUS_TYPE	29	3	Char	NFC nature of action code (denotes correction or cancellation of action) CAN = 001, COR = 002
GVT_NOA_CODE	32	3	Char	NFC nature of action code (type of action)
ERR_EFFDT	35	6	Num	Date action was effective (month)
ERR_BATCH_NO	41	4	Char	NFC batch processing identifier
ERR_OPER_CODE	45	7	Char	HR specialist (id) submitting the action
ERR_CODE	52	3	Char	NFC error code
ERR_MSG	55	50	Char	NFC error message

This table describes the NFC PMSO import file layout supported by the SINQ import process. A sample import file, fgnfcpmsosinq.dat, is delivered under your product data directory.

Field Name	Start Posn	Length	Field Type	Description
SUSP_OPER_CD	1	7	Char	HR specialist (id) submitting the action
SUSP_MAST_INDV	8	4	Char	"MSTR" if job code action / "INDV" if position action
SUSP_FUNCTION_CD	12	10	Char	Type of action performed (for example, CHANGE, ADD, and so forth)
SUSP_COMPANY	22	2	Char	Company Cd
SUSP_SUBAGCY	24	2	Char	NFC agency (sub) code (for example, 70, 71, and so forth)
SUSP_POI	26	4	Char	Agency Personnel Office Identifier Example: POI 1536 for Smithsonian
SUSP_JOBCODE	30	6	Num	Jobcode
SUSP_GRADE	36	2	Num	Pay grade level of position/job code
SUSP_POSITION_NBR	38	8	Num	Position Number
SUSP_INCUM-SSN	46	9	Char	SSN of current or last employee holding position
SUSP_OBLIG-SSN	55	9	Char	SSN of new hire employee filling position
SUSP_PAY_PERIOD	64	2	Num	Pay period that action was processed in
SUSP_PASS_NUM	66	2	Num	NFC processing sequence within pay period (1, 2, 3, and so forth)
SUSP_ERR_CD	68	3	Num	NFC error code
SUSP_ERR_MSG	71	50	Char	NFC error message
SUSP_ELEM_NAME_NUM	121	3	Char	NFC element number (record field location) where error detected
SUSP_ELEM_NAME	124	30	Char	NFC element name (record field location) where error detected
SUSP_DATA_FIELD	154	8	Char	NFC element content (field value) where error detected

Supported Document Types

PeopleSoft delivers and supports four document types that correspond to the types of data imported during the SINQ Import process. The delivered document types are listed in this table:

NFC Document Type	Description
063	Personnel Action
110	Award
112	Cash Award
123	Education

System administrators can filter any of these NFC document types when they run the SINQ Import process.

Understanding the Process Flow for SINQ Transactions

The SINQ Import process generates a worklist entry and an email message. The recipient uses the worklist entry to access a list of all PACT or PMSO assigned work entries. Clicking a work entry routes the user to the component where the work is to be performed.

The following diagram illustrates the process of using the worklist notification to access first the list of work entries and subsequently the components where the work is to be performed:

Using the SINQ transaction worklist to access components where work is to be performed

When a user selects an assigned work entry for a PACT SINQ row, the page that is displayed depends on the NFC document type and the status type values. If the NFC document type is 063 (Personnel action), 110 (Award action) or 112 (Education), the pages that are displayed are:

If the Status type value equals 001, the Cancel Personnel Action USF (EE_CANCELLATION) component is displayed.
If the Status type value equals 002, the Correct Personnel Action USF (EE_CORRECTION) component is displayed.
If the Status type value equals blank or any other value, HR Processing USF (EE_HR_PROC) component is displayed.

See (USF) Administering Personnel Action Requests.

If the NFC document type is 123, the Person Profile component is displayed.

See Creating and Updating Person Profiles.

When a user select an assigned work entry for a PMSO SINQ row:

If Action type field value is INDV, the Position Data component is displayed.
If Action type field value is MSTR, the Job Code component is displayed.

See Position Information, Setting Up Jobs.

Setting Up NFC Document Types

To set up NFC document types, use the NFC Import Document Types (GVT_NFC_DOC_TYPE) component.

This section discusses how to set up NFC document types.

Page Used to Set Up NFC Document Types

Page Name	Definition Name	Navigation	Usage
NFC Import Document Types	GVT_NFC_DOC_TYPE	Set Up HRMS, Product Related, Workforce Administration, Workforce Data USF, NFC Import Document Types, NFC Import Document Types	Setup component for NFC document types.

Setting Up NFC Document Types

Access the NFC Import Document Types page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data USF, NFC Import Document Types, NFC Import Document Types).

The four NFC document types that are supported by the SINQ import process are delivered by PeopleSoft. They are described in this table:

NFC Document Type	Description
063	Personnel Action
110	Award
112	Cash Award
123	Education

Setting Up NFC SINQ Import Process Parameters

To define NFC SINQ import process parameters, use the NFC Import Process Parameters (GVT_NFC_DOC_LIST) component.

This section discusses how to set up process parameter lists that are used by the NFC SINQ Import process run control page:

Define SINQ Import Document lists.
Define System User IDs that need special processing.

Pages Used to Set Up NFC SINQ Import Process Parameters

Page Name	Definition Name	Navigation	Usage
NFC Import Document List	GVT_NFC_DOC_LIST	Set Up HRMS, Product Related, Workforce Administration, Workforce Data USF, NFC Import Process Parameters, NFC Import Document List	Set up NFC document types that will be processed by the PACT SINQ import. This field corresponds to ERR_DOC_TYPE (position 18) on the PACT import file. See Understanding the Process Flow for the SINQ Import Process.
NFC System UserId List	GVT_NFC_OPR_LIST	Set Up HRMS, Product Related, Workforce Administration, Workforce Data USF, NFC Import Process Parameters, NFC System UserId List	Enter UserIDs that the system will ignore during the SINQ Import process. The system uses like logic to make the comparison. This field corresponds to ERR_OPER_CODE (position 45) on the PACT import file. See Understanding the Process Flow for the SINQ Import Process.

Page Name

Definition Name

Navigation

Usage

NFC Import Document List

GVT_NFC_DOC_LIST

Set Up HRMS, Product Related, Workforce Administration, Workforce Data USF, NFC Import Process Parameters, NFC Import Document List

Set up NFC document types that will be processed by the PACT SINQ import. This field corresponds to ERR_DOC_TYPE (position 18) on the PACT import file.

See Understanding the Process Flow for the SINQ Import Process.

NFC System UserId List

GVT_NFC_OPR_LIST

Set Up HRMS, Product Related, Workforce Administration, Workforce Data USF, NFC Import Process Parameters, NFC System UserId List

Enter UserIDs that the system will ignore during the SINQ Import process. The system uses like logic to make the comparison. This field corresponds to ERR_OPER_CODE (position 45) on the PACT import file.

See Understanding the Process Flow for the SINQ Import Process.

Defining NFC SINQ Import Documents to Process from the PACT Import File

Access the NFC Import Document List page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data USF, NFC Import Process Parameters, NFC Import Document List).

Use this page to create lists containing different NFC PACT transactions to import during the SINQ Import process.

Note. You can easily add and delete rows from an Import Document List for a single SINQ Import process run using the View Import Parameters List link on the Run SINQ Import Process page.

Defining System User IDs on the PACT File that Need Special Processing by the Import Process

Access the NFC System UserId List page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data USF, NFC Import Process Parameters, NFC System UserId List).

Enter User IDs that are from other systems that the SINQ Import process should ignore. The system performs the comparison based on like comparison logic.

Running the NFC SINQ Import Process

This section discusses how to run the NFC SINQ Import process.

Page Used to Run the NFC SINQ Import Process

Page Name	Definition Name	Navigation	Usage
Run SINQ Import Process	RUNCNTL_GVTSINQ	Workforce Administration, Collective Processes, NFC Import Process USF, Run SINQ Import Process, Run SINQ Import Process	Run Control component for NFC SINQ Import process

Running the NFC SINQ Import Process

Access the Run SINQ Import Process page (Workforce Administration, Collective Processes, NFC Import Process USF, Run SINQ Import Process, Run SINQ Import Process).

This page enables you to load only SINQ PACT transactions or only SINQ PMSO transactions, or both by selecting the corresponding check boxes in the SINQ PACT Load or the SINQ PMSO Load group boxes.

NFC File Process Date	The date that is associated with all transactions that are imported during the SINQ Import process. System administrators can run the process only once each day.
Administrator Role	Enter the role that is assigned to administrators for whom Worklist items and email notification will be generated for this day's SINQ Import process transactions. This role enables you to view all imported transactions and reassign individual transactions to specific users.
User Notification Role Name	Enter the role that is assigned to users who will work on transactions that they last updated or saved, or transactions that the administrator assigns to them.
Personnel Action SINQ	Select this check box to import PACT SINQ transactions.
Import Parameters List	Select the Import Parameters List that contains the NFC document types to process.
View Import Parameters List	Click this link to open the NFC Import Document List page for the selected Import Parameters List. Modify the document types listed and click OK to return to the Run SINQ Import Process page.
File Path and Name	Enter a share drive file location that is recognized by the process server.
Position/Jobcode SINQ	Select this check box to import PMSO SINQ transactions.

Administering SINQs

This section discusses how to:

Administer PACT SINQs.
Administer PMSO SINQs.

Pages Used to Administer SINQs

Page Name	Definition Name	Navigation	Usage
Administer PACT SINQs - Assigned SINQs	GVT_SINQPACT_ADMIN	Workforce Administration, Collective Processes, NFC Import Process USF, Administer PACT SINQs, Assigned SINQs	Work with assigned PACT SINQs.
Administer PACT SINQs - Import Errors	GVT_SINQPACT_ERR	Workforce Administration, Collective Processes, NFC Import Process USF, Administer PACT SINQs, Import Errors	Review details about PACT transactions that were not imported.
Unprocessed Transactions	GVT_SINQPACT_UNPRO	Workforce Administration, Collective Processes, NFC Import Process USF, Administer PACT SINQs, Unprocessed Transactions	Review details and the reason why NFC transactions were not processed by the SINQ Import process.
Administer PMSO SINQs – Assigned SINQs	GVT_SINQPMSO_ADMIN	Workforce Administration, Collective Processes, NFC Import Process USF, Administer PMSO SINQs, Assigned SINQs	Work with assigned PMSO SINQs.
Administer PMSO SINQs - Import Errors	GVT_SINQPMSO_ERR	Workforce Administration, Collective Processes, NFC Import Process USF, Administer PMSO SINQs, Import Errors	Review details of PMSO error transactions.

Administering PACT SINQs

Access the Administer PACT SINQs - Assigned SINQs page (Workforce Administration, Collective Processes, NFC Import Process USF, Administer PACT SINQs, Assigned SINQs).

Filter by

Select the criterion by which to filter the transactions listed in the Assignment Summary grid. All options use like comparison logic, except Effective Date (date format) and Pay Period (numeric format).

Refresh

Click this button after selecting a filter and a comparison value to refresh the list of transactions.

Purge Worked Entries

Click this button to remove from the grid updated transactions that have the check box selected in the Worked column.

Override Operator Id

Select this check box to override the current assignment. After you select it, the Operator ID field becomes available for reassignment.

Name

Click the link in this column to access the HR Processing component, Data Control page for that employee.

Reviewing Import Errors

Access the Administer PACT SINQs - Import Errors page.

Purge Import Errors

Click this button to purge PACT error transactions from the import process.

Reviewing Unprocessed Transactions

Access the Unprocessed Transactions page.

Purge Unprocessed Trxs (purge unprocessed transactions)

Click this button to purge PACT unprocessed transactions from the import process.

See Understanding the Process Flow for SINQ Transactions.

Administering PMSO SINQs

Access the Administer PMSO SINQs - Assigned SINQs page (Workforce Administration, Collective Processes, NFC Import Process USF, Administer PMSO SINQs, Assigned SINQs ).

For rows with an Action Type INDV and a link in the Position Number column, click the link to open the JOB_CODE_TBL component pages for that row.

For rows with an Action Type MSTR and a link in the Job Code column, click the link to open the POSITION_DATA component pages for that row.

Filter by	Select the criterion by which to filter the transactions listed in the Assignment Summary grid. All options use like comparison logic, except Pay Period (numeric format).
Refresh	Click this button after selecting a filter and a comparison value to refresh the list of transactions.
Purge Worked Entries	Click this button to remove from the grid updated transactions that have the check box selected in the Worked column.
Override Operator Id	Select this check box to override the current assignment. After you select it, the Operator ID field becomes available for reassignment.
Job Code	Click the link in this column to access the Job Code Table component for that job code.
Position Number	Click the link in this column to access the Position Data component for that position number.

Reviewing Import Errors

Access the Administer PMSO SINQs - Import Errors page.

Purge Import Errors

Click this button to purge PMSO error transactions from the import process.

See Understanding the Process Flow for SINQ Transactions.