Defining Additional Tables for Global Incident Reporting

This chapter provides an overview of additional tables for global incident reporting and tells you how to:

• (AUS) Set up Australian Claims Threshold tables.

• (BRA) Set up parameters for the PPP report for Brazil.

• (CAN) Set up Canadian Workers' Compensation Board reporting.

• (DEU) Set up German Employers' Liability Insurance Association reporting.

• (GBR) Set up Health and Safety Executive reporting in the United Kingdom.

(AUS) Setting Up Australian Claims Threshold Tables

To manage claims threshold details, use the Claim Info Aus (CLAIM_INFO_CLAIM), Claim Info State (CLAIM_INFO_STATE), and Claim Info Union (CLAIM_INFO_UNION) components.

This section discusses how to establish claims by state.

Note. Use the Claim Threshold pages to establish claims threshold information by state, union, or claim. This information is used to process reimbursable expenses related to health and safety incidents and worker injuries resulting in treatment and lost work time. The pages that you use to establish claim thresholds by state, union, and by claim are similar.

Pages Used to Establish Claims Thresholds

Establishing Claims by State

Access the Claim Threshold - State, Claim Threshold - Claims AUS page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Claim Threshold - State AUS, Claim Threshold - Claims AUS).

Expense Threshold	Enter an amount and the number of Pre Injury Threshold days that must pass before you can present a percentage of the worker's wages to an insurance provider for payment.
Use the Schedule Fee	Select to indicate that you use the schedule provided by the insurer.
Vendor ID	Indicate the insurer responsible for processing the company's reimbursable expense claims.
Threshold Days	Enter the number of days.
Claimable Percent	Enter a value. This field represents the insurer's liability.
Makeup Pay % (makeup pay percent)	This field represents the organization's liability for the worker's wages.

Example

Based on 10  Pre Injury Threshold Days before the organization can pass on claims expenses to the insurer, a company pays 100 percent of the worker's claim for lost wages for the first ten days that the worker is absent. After the tenth day, the company can pass on 95 percent of the worker's wage claims to the Insurer. To establish these parameters, you would enter the following values in the Makeup Details group box:

(BRA) Setting Up Parameters for the PPP Report for Brazil

To set up parameters for the PPP report for Brazil use the PPP Parameters BRA (PPP_PARAM_BRA) component.

This section discusses how to identify parameters for the PPP report for Brazil.

Pages Used to Identify Parameters for the PPP Report for Brazil

Identify Parameters for the PPP Report for Brazil

Access the PPP Parameters BRA page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, PPP Parameters BRA, PPP Parameters BRA).

Action and Reason	Enter the actions and reasons that should be included on the PPP report for the company.
Type of Exam	Select the examination type based on business need that should appear on the PPP report. Create new rows to add all additional examination types required.
Medical Exam Type	Select the medical examination to perform for this exam type. Valid values are Audiometric Exam, Eye Exam, Physical Exam, and Respiratory Exam.

(CAN) Setting Up Canadian Workers' Compensation Board Reporting

To set up Canadian Workers' Compensation Board (WCB) reporting, use the Class/Subclass Table - CAN (HS_CLASS_CAN), Occupational Table - CAN (HS_OCCUPATION_CAN), Contributing Factors - CAN (HS_CONTFAC_CAN), and Preventative Actions Table - CAN (HS_PREVENT_ACT_CAN) components.

This section provides an overview of the setup steps for WCB reporting and discusses how to:

• Identify classes and subclasses for business locations.

• Set up standard occupational classifications.

• Define contributing factor types.

• Identify preventative action types.

Setup Steps for WCB Reporting

Most of the Canadian features that are needed to set up data for tracking and reporting incidents, injuries, and illnesses to the WCB are included within the core global pages.

To complete the process of setting up WCB reporting, you need to:

1. Identify the standard industry classes and subclasses for business locations.

   The WCB assigns numbers to identify the industry class and subclass of businesses and uses these classifications to analyze accident statistics by industry and to identify trends in the workplace. The WCB helps employers to identify the types of businesses in which the employer is currently registered.

2. Set up the standard occupational classifications used by the WCB.

   The organization's occupation codes (job titles, for example) might not match the standard occupational classifications used by the WCB.

3. Define the types of casual factors associated with a health and safety incident.

   A health and safety incident generally has identifiable causal factors that help to explain why the events occurred. Setting up standard contributing factor codes helps you to identify these causal factors consistently and aids in the tabulation and analysis of accident statistics.

4. Identify the types of actions taken to prevent future occurrences of incidents and accidents.

Note. Approved codes for the Workers Compensation Board can vary by regulatory region. Use the codes that are industry-specific and approved by the provincial WCB office.

Pages Used to Set Up WCB Reporting

Identifying Classes and Subclasses for Business Locations

Access the Class/Subclass Table - CAN page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Class/Subclass Table - CAN, Class/Subclass Table - CAN).

Class/Subclass

The Class/Subclass code that you entered to access this page appears in this field. Use this value on the Incident Details - Incident page and the Injury Details - Work Related page.

Setting Up Standard Occupational Classifications

Access the Occupation Table - CAN page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Occupation Table - CAN, Occupation Table - CAN).

Occupation Code

The occupation code that you enter to access this page appears in this field. Use this code on the Employment Details page.

Defining Contributing Factor Types

Access the Contributing Factors CAN page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Contributing Factors - CAN, Contributing Factors CAN).

Contrib Factor (contributing factor)

The contributing factor code that you entered to access this page appears in this field. Use this code on the Incident Details - Description page.

Identifying Preventative Action Types

Access the Prevent. Actions Table - CAN page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Prevent. Actions Table - CAN, Prevent. Actions Table - CAN).

Preventative Action

The preventative action code that you entered to access this page appears in this field. Use this code on the Consequent Actions - Preventative page.

(DEU) Setting Up German Employers' Liability Insurance Association Reporting

To set up for employers' liability Insurance Reporting in Germany, use the Case Officer Table DEU (HS_LOC_CASEOFF_GER), Social Insurance Unit (SI_UNIT_GER), Correct. Actions Table DEU (HS_CORRECT_ACT_GER), Disease Class Table DEU (HS_DIS_CLASS_GER), Prevent. Actions Table - GER (HS_PREVENT_ACT_GER), Unsafe Item Table DEU (HS_UNSAFE_ITEM_GER), Work Area Class Table DEU (HS_WA_CLS_TBL_GER), Work Area Table DEU (HS_WA_TBL_GER), Work Area Category Table DEU (HS_WA_CTG_TBL_GER), and Coop Society Data (HS_COOP_SOC_GER) components.

This section discusses how to:

• Identify health and safety officials.

• Set up a social insurance unit ID.

• Define corrective actions.

• Define disease types.

• Define preventative actions.

• Define unsafe items.

• Set up work area classes.

• Set up work area categories.

• Set up work area associations.

• Associate hazard codes with an employee.

Note. You establish the codes that are defined by the employer's liability insurance association for use in tracking and reporting health and safety incidents. Be sure to use industry-specific codes that are approved by the employer's liability insurance association.

Pages Used to Set Up German Employers' Liability Insurance Association Reporting

Identifying Health and Safety Officials

Access the Case Officer Table DEU page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Case Officer Table DEU, Case Officer Table DEU).

Officer Type

Select a type from the list of available options to classify the employee as a particular type of company case officer, such as a Health and Safety Specialist or a Company Physician. You can assign multiple officer types to a location.

Setting Up a Social Insurance Unit ID

Access the Social Insurance Unit page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data DEU, Social Insurance Unit, Social Insurance Unit).

BTNR (Betriebsnummer)

Enter the employer Social Insurance Number for this unit.

Defining Corrective Actions

Access the Correct. Actions Table DEU page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Correct. Actions Table DEU, Correct. Actions Table DEU).

Corrective Actions	The corrective action code that you entered appears in this field. This value is used on the Consequent Actions - Corrective page and the DEU Illness Tracking - Corrective Actions page.
Action Category	Select an option from the list of available options.

Defining Disease Types

Access the Disease Class Table DEU page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Disease Class Table DEU, Disease Class Table DEU).

Disease Class	The disease class code that you entered appears in this field. The disease class is used on the Occupational Illness Details page and the DEU Illness Profile pages.
Disease Type	Associate the disease class with an appropriate disease type by selecting from the list of available options.

Defining Preventative Actions

Access the Prevent. Actions Table - DEU page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Prevent. Actions Table - DEU, Prevent. Actions Table - DEU).

Preventative Action

The preventative action code that you entered appears in this field. These codes are used on the Preventative Action Details and the DEU Causes/Preventative Actions pages.

Defining Unsafe Items

Access the Unsafe Item Table DEU page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Unsafe Item Table DEU, Unsafe Item Table DEU).

Unsafe Item	The unsafe item code that you entered appears in this field. This code is used on the Injury Details - Details page.
Unsafe Item Class	Associate the unsafe item with an unsafe item class by selecting from the list of available options.

Setting Up Work Area Classes

Access the Work Area Class Table DEU page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Work Area Class Table DEU, Work Area Class Table DEU).

Work Area Class

The work area class code that you entered appears in this field. Use the work area class code to set up work area categories and work areas.

Setting Up Work Area Categories

Access the Work Area Category Table DEU page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Work Area Category Table DEU, Work Area Category Table DEU).

Work Area Category	The work area category code that you entered appears in this field.
Work Area Class	To associate this work area category with a work area class, select the appropriate value.

Setting Up Work Area Associations

Access the Work Area Table DEU page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, Work Area Table DEU, Work Area Table DEU).

Work Area	The work area code that you entered appears in this field. This code is used on the Injury Notification Details - Germany page.
Work Area Category and Work Area Class	To associate this work area with a work area category and a work area class, select the appropriate values. These values come from the Work Area Category and Work Area Class tables, respectively.

Associating Hazard Codes with an Employee

Access the Coop Society Data page (Workforce Monitoring, Health and Safety, Details DEU, Coop Society Data, Coop Society Data).

Hazard

Select a hazard code.You can select from the hazards that were previously entered for this employee's setID and department on the Department Table - Profile page. Note. Remember that hazards are first established in the GER Accident Insurance table. Hazards are then associated with a setID and department on the Department Table - Profile page. The accident insurance code and description for this employee's setID and department appear to the right of the Hazard field. This information comes from the Department Table - Profile page.

(GBR) Setting Up Health and Safety Executive Reporting in the United Kingdom

To set up reporting to the HSE in the United Kingdom, use the External Scheme GBR (HS_EXT_SCHEME_UK) component.

This section describes how to establish the codes that you need to track and report health and safety incidents to the Health and Safety Executive (HSE) under RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations).

Page Used to Set Up Reporting to the HSE in the United Kingdom

Adding and Updating an External Scheme

Access the External Scheme GBR page (Set Up HRMS, Product Related, Workforce Monitoring, Health and Safety, External Scheme Table GBR, External Scheme GBR).

External Scheme	The external scheme code that you entered appears in this field. Use this field on the Employment Details page.
Scheme Type	Select the appropriate option to indicate whether the scheme type is a Training Scheme or Work Experience.