Running Deductions

This chapter provides an overview of deduction processing and discusses how to:

• Calculate deductions.

• Confirm or unconfirm deductions.

• Review deductions.

Understanding Deduction Processing

If you maintain deduction information using Payroll Interface and the Manage Base Benefits business process in PeopleSoft Enterprise Human Resources, then you must run the Calculate Deductions and Confirm Deductions processes before running the Export process.

The deduction processes use the information that you set up through the Manage Base Benefit business process to calculate and confirm per pay period deduction amounts. When the Export process is run, these amounts are exported, along with the other payroll data, to the third-party payroll system. The third-party payroll system performs the gross to net calculations.

Note. If you do not maintain deductions (that is, if the third-party payroll system manages all deduction information), then you do not need to run the Calculate Deductions or Confirm Deductions processes.

See Running Exports and Imports.

See Enterprise PeopleTools PeopleBook: PeopleSoft Process Scheduler.

Calculating Deductions

Use the Calculate Deductions COBOL SQL process (PSPDCRUN ) to calculate pay period deduction amounts. If an error occurs, correct the problem and then run the process again. You can run the Calculate Deductions process as many times as necessary to correct errors. After you have resolved all of the errors, you can run the Confirm Deductions process.

Note. To determine whether errors occurred during the Calculate Deductions process, examine both the deduction run (Review Deductions component) and the deduction messages (Review Error Messages component). You cannot run the Confirm Deductions process until all deduction calculation errors have been resolved.

To calculate deductions:

1. Run the Calculate Deductions process to calculate deductions.

   See Calculating Deductions.

2. Review the results of the deduction calculation run.

   See Reviewing Deductions.

Confirming Deductions

Use the Confirm Deductions COBOL SQL process (PSPDCCNF) to signify that the pay period deduction amounts have been calculated and are error free; that is, you have run the Calculate Deductions process, checked the results, rerun the process if necessary, and verified that the results are accurate. When you run the Confirm Deductions process, the system stores the results in the DED_CALC and DED_MESSAGE tables, and flags the pay calendar as confirmed (F flag). The deductions are now ready for the Export process.

Note. Again, to determine whether errors occurred during the Confirm Deductions process, examine both the deduction run (Review Deductions component) and the deduction messages (Review Error Messages component).

To confirm deductions:

1. Run the Confirm Deductions process to confirm the calculated deductions.

   See Confirming or Unconfirming Deductions.

2. Review the results of the deductions confirmation run.

   See Reviewing Deductions.

Reprocessing Deductions

Use the Deductions Unconfirm COBOL SQL process (PSPDCUNC) to unconfirm and reprocess deductions that have already been calculated and confirmed.

To process deductions, you run (and review) the Calculate Deductions and Confirm Deductions processes. After the Confirm Deductions process is run, no further changes can be made to deduction data for the pay period unless you reprocess the deductions.

To reprocess deductions:

1. Update or make the necessary changes to the deduction data.

2. Run the Deductions Unconfirm process to unconfirm the calculated deductions.

   See Confirming or Unconfirming Deductions.

3. Run the Calculate Deductions process to recalculate deductions.

4. Run the Confirm Deductions process to reconfirm the calculated deductions.

Calculating Deductions

To calculate deductions, use the Calculate Deductions (RUNCTL_DED_CALC) component.

This section discusses how to select the deduction calculation options.

Pages Used to Calculate Deductions

Selecting the Calculate Deductions Options

Access the Calculate Deductions page (Payroll Interface, Pay Period Deductions, Calculate Deductions, Calculate Deductions).

Pay Run ID

Select a pay run ID. The pay run ID identifies the pay groups to be processed. See Setting Up Payroll Schedules.

Select Deductions to Calculate

Select: Only Calculate Where Needed when employee-level changes occur. The system calculates deductions for employees who: Were not yet calculated this pay period. Were calculated, but errors occurred during the calculation process. Had benefit or job changes since the last deduction calculation for the pay period. (Re)Calculate All Checks when benefit-table-level changes occur that will affect deduction calculation, such as benefit premium adjustments. Note. This option processes both benefit-table-level changes and employee-level changes.

Confirming or Unconfirming Deductions

To confirm or unconfirm deductions, use the Confirm Deductions (RUNCTL_DED_CONF) component.

This section discusses how to select the deduction confirmation options.

Pages Used to Confirm or Unconfirm Deductions

Selecting the Deduction Confirmation Options

Access the Deduction Confirmation page (Payroll Interface, Pay Period Deductions, Confirm Deductions, Deduction Confirmation).

Pay Run ID

Select the pay run ID of the deduction calculation run that you want to confirm or unconfirm. See Selecting the Calculate Deductions Options.

Reviewing Deductions

To review deductions, use the Review Error Messages (DED_MESSAGE) and Review Deductions (DED_CALCULATIONS) components.

This section discusses how to review deduction amounts.

Pages Used to Review Deductions

Reviewing Deduction Amounts

Access the Review Deductions page (Payroll Interface, Pay Period Deductions, Review Deductions, Review Deductions).

Review Deductions

To access the Review Deductions page, you must first make selections on the Review Deductions search page. The Payline Calculation Status field has several options.