PeopleSoft Enterprise Payables 9.1 PeopleBook

PeopleSoft Enterprise Payables Preface

This preface discusses:

PeopleSoft products.
PeopleSoft application fundamentals.
Pages with deferred processing.
Common elements used in this PeopleBook.

Note. This PeopleBook documents only page elements that require additional explanation. If a page element is not documented with the process or task in which it is used, then it either requires no additional explanation or is documented with the common elements for the section, chapter, or PeopleBook.

PeopleSoft Products

This PeopleBook refers to these Oracle products:

PeopleSoft Enterprise Asset Management.
PeopleSoft Enterprise Billing.
PeopleSoft Enterprise Cost Management.
PeopleSoft Enterprise eSettlements.
PeopleSoft Enterprise Expenses.
PeopleSoft Enterprise General Ledger.
PeopleSoft Enterprise Inventory.
PeopleSoft Enterprise PeopleTools Integration Broker.
PeopleSoft Enterprise Pay/Bill Management.
PeopleSoft Enterprise Payroll.
PeopleSoft Enterprise Project Costing.
PeopleSoft Enterprise Promotions Management.
PeopleSoft Enterprise Purchasing.
PeopleSoft Enterprise Real Estate Management.
PeopleSoft Enterprise Receivables.
PeopleSoft Enterprise Student Administration Solutions.
PeopleSoft Enterprise Treasury Management.
PeopleSoft Enterprise PeopleTools Workflow Technology.

PeopleSoft Application Fundamentals

The PeopleSoft Enterprise Payables PeopleBook provides you with implementation and processing information for your PeopleSoft Payables system. However, additional, essential information describing the setup and design of your system resides in companion documentation. The companion documentation consists of important topics that apply to many or all Oracle's PeopleSoft applications across the Financials, Enterprise Service Automation, and Supply Chain Management product lines. You should be familiar with the contents of these PeopleBooks.

The following companion PeopleBooks apply specifically to PeopleSoft Payables.

PeopleSoft Enterprise Application Fundamentals PeopleBook
PeopleSoft Enterprise Bank Setup and Processing PeopleBook
PeopleSoft Enterprise Commitment Control PeopleBook
PeopleSoft Enterprise Financial Gateway PeopleBook
PeopleSoft Enterprise General Ledger PeopleBook
PeopleSoft Enterprise Global Options and Reports PeopleBook
PeopleSoft Enterprise Managing Items PeopleBook
PeopleSoft Enterprise Source to Settle Common Information PeopleBook
PeopleSoft Enterprise Supply Chain Management Integration PeopleBook

Pages With Deferred Processing

Several pages in PeopleSoft Payables operate in deferred processing mode. Most fields on these pages are not updated or validated until you save the page or refresh it by clicking a button, link, or tab. This delayed processing has various implications for the field values on the page—for example, if a field contains a default value, any value you enter before the system updates the page overrides the default. Another implication is that the system updates quantity balances or totals only when you save or otherwise refresh the page.

PeopleBooks and the PeopleSoft Online Library

A companion PeopleBook called PeopleBooks and the PeopleSoft Online Library contains general information, including:

Understanding the PeopleSoft online library and related documentation.
How to send PeopleSoft documentation comments and suggestions to Oracle.
How to access hosted PeopleBooks, downloadable HTML PeopleBooks, and downloadable PDF PeopleBooks as well as documentation updates.
Understanding PeopleBook structure.
Typographical conventions and visual cues used in PeopleBooks.
ISO country codes and currency codes.
PeopleBooks that are common across multiple applications.
Common elements used in PeopleBooks.
Navigating the PeopleBooks interface and searching the PeopleSoft online library.
Displaying and printing screen shots and graphics in PeopleBooks.
How to manage the locally installed PeopleSoft online library, including web site folders.
Understanding documentation integration and how to integrate customized documentation into the library.
Application abbreviations found in application fields.

You can find PeopleBooks and the PeopleSoft Online Library in the online PeopleBooks Library for your PeopleTools release.

Common Elements Used in This PeopleBook

As of Date	The last date for which a report or process includes data.
Business Unit	An identification code that represents a high-level organization of business information. You can use a business unit to define regional or departmental units within a larger organization.
Description	Freeflow text up to 30 characters.
Effective Date	Date on which a table row becomes effective; the date that an action begins. For example, if you want to close out a ledger on June 30, the effective date for the ledger closing would be July 1. This date also determines when you can view and change the information. Pages or panels and batch processes that use the information use the current row.
EmplID (employee ID)	Unique identification code for an individual associated with your organization.
Gross Amount	The full amount of the voucher, including merchandise and service amounts (entered on the voucher line), freight, sales tax, and inclusive VAT.
Invoice ID or Invoice Number	Typically, this is the invoice number or some other control number from the voucher's supporting document. The system uses this number as a reference for duplicate invoice checking if you have selected it as one of your match criteria.
Invoice Date	The vendor's invoice date.
Language or Language Code	The language in which you want the field labels and report headings of your reports to print. The field values appear as you enter them. Language also refers to the language spoken by an employee, applicant, or non-employee.
Location	A vendor location is not a physical address. It is a default set of rules, or attributes, which define how you conduct business with a particular vendor. A vendor's location comprises information such as procurement options (including payment terms, currency information, shipping method), VAT options, payment options, withholding options, pay to bank accounts, and so on.
Process Frequency	Designates the appropriate processing frequency: Once: Executes the request the next time the batch process runs. After the batch process runs, the process frequency is automatically set to Don't Run. Always: Executes the request every time the batch process runs. Don't Run: Ignores the request when the batch process runs.
Report ID	The report identifier.
Report Manager	This button takes you to the Report List page, where you can view report content, check the status of a report, and see content detail messages (which show you a description of the report and the distribution list).
Payment Count	For each voucher you can have multiple payments. For example, let's say you have one voucher for 1000.00 USD and you split the payments into 600.00 USD and 400.00 USD. The 600.00 USD would have a payment count of 1 and the 400.00 USD would have a payment count of 2. Also, if the payment is cancelled and reissued, the system assigns a payment count of 3, and so on.
Process Monitor	This button takes you to the Process List page, where you can view the status of submitted process requests.
Run	This button takes you to the Process Scheduler request page, where you can specify the location where a process or job runs and the process output format.
Run Control ID	An identification code that identifies the run parameters for a report or process.
SetID	An identification code that represents a set of control table information or TableSets. A TableSet is a group of tables (records) necessary to define your company's structure and processing options.
Short Description	Freeflow text up to 15 characters.
Status	Indicates whether a row in a table is Active or Inactive. You cannot display inactive rows on transaction pages or use them for running batch processes. Inactivate rather than delete data you no longer use in order to maintain an audit trail.
User ID	The system identifier for the individual who generates a transaction.
Vendor ID	The system-assigned or user-defined identification number given to a vendor when it is created.
Voucher ID	The system-assigned or user-defined identification number given to a voucher when it is created.