PeopleSoft Enterprise Pay/Bill Management 9.1 PeopleBook

Entering and Processing Time for Employees and Contractors

This chapter provides an overview of time entry and discusses how to:

Enter time through rapid time entry.
Prepopulate time.
Process time.

Understanding Time Entry

Oracle's PeopleSoft Pay/Bill Management provides rapid data entry and assignment specific pay rates by integrating with PeopleSoft Time and Labor. This section discusses:

Rapid templates.
Rules templates.
Taskgroups and workgroups.
Rapid time entry.
Billable indicator.
Time processes.

See Also

PeopleSoft Enterprise Time and Labor PeopleBook

Rapid Templates

The setup for rapid time templates is discussed in the Configuring Your PeopleSoft Pay/Bill Management System chapter.

Rules Templates

Integrating with PeopleSoft Time and Labor provides you with access to over forty rules templates. Use these templates to create rules for the Time Administration program to execute when processing reported or scheduled time. For example, you can create compensation rules for overtime and holidays, notification rules for irregular attendance, and rules for any other time reporting situation that requires special processing.

See Also

PeopleSoft Enterprise Time and Labor PeopleBook, "Creating Rules in Time Administration"

Taskgroups and Workgroups

A taskgroup represents a group of time reporters with similar time and task reporting requirements. Taskgroups identify the default time reporting template, task template , and task profiles that are valid for members of the taskgroup. The task template that you link to the taskgroup determines which task profiles you can attach.

A workgroup is a group of time reporters who share identical compensation requirements. For example, a workgroup can include all time reporters:

In the same business enterprise.
At the same work site location.
In the same type of job assignment.

Each time reporter who reports time through PeopleSoft Time and Labor must belong to a workgroup. In addition, the Time Administration process applies rules by workgroup. A workgroup must be created before any process that uses it.

See Also

PeopleSoft Enterprise Time and Labor PeopleBook, "Defining Task Reporting Requirements," Defining Taskgroups

PeopleSoft Enterprise Time and Labor PeopleBook, "Establishing Workgroups"

Rapid Time Entry

The Pay/Bill Rapid Time page enables you to enter time for multiple time reporters quickly and efficiently. Few online edits or rules are applied during data entry so that you can enter data rapidly.

Be aware of the impact of changing job and time reporter information when the information references active assignments. We strongly recommend that you restrict update access to the core HCM Job and Time Reporter component so that changes can only be performed by Payroll and Time and Labor specialists. Permitting users without full Payroll and Time and Labor training to update core job and time reporter information can easily result in unexpected data.

PeopleSoft Pay/Bill Management uses the Time and Labor Override Rate field to tell PeopleSoft North American (or Global) Payroll how to pay the employee for the hours reported. When you set up assignments in the Financials database, you capture the pay rates (for each time reporting code) that should apply for work performed in the assignment. PeopleSoft Pay/Bill Management sends the assignment rates to HCM. When you enter time for an hourly employee to a project and activity using a specified Time Reporting Code, the system looks up the associated assignment pay rate and populates the override amount. When you enter time for a salaried employee, depending on how you configure the system, PeopleSoft Pay/Bill Management does not use the override rate field, but relies on the salary specified in the employee job record to determine the compensation (the PeopleSoft Time and Labor distribution process then allocates the payroll costs to the hours reported in PeopleSoft Time and Labor).

Refer to the Configuring PeopleSoft Pay/Bill Management chapter for information on how to setup rate elements and rate profiles, how the system perform rate lookups and overrides and how the system handles FLSA requirements.

You can enter either elapsed or punch time for your employees or contractors. Punch time reports start and stop times in precise entries of date and time. Record these values in minutes, hours, day, month, year, and time zone. Elapsed time reports time in number hours or partial hours worked in a day.

Online time entry in punch format is labor intensive and unlikely to be used. Usually time entered via Time Collection Devices such as Time Clocks is interfaced into PeopleSoft Time and Labor in punch format.

The available fields on the PeopleSoft Pay/Bill Rapid Time page vary depending on your type of time entry and on the selections that you made when setting up your rapid entry templates.

Elapsed Time

For elapsed time, the Pay Rate (override rate) field on the Pay/Bill Rapid Time page is populated with information from the assignment rate tables for the specific time reporting code (TRC). If the system cannot find a specific rate for the corresponding TRC, the pay rate remains blank and you can enter one on the Pay/Bill Rapid Time page. If no override rate is passed to payroll, the compensation rate on the job record is used with the earnings factor for this TRC.

Punch Time

For punch time, the system does not automatically populate the TRC field. The Time Administration process in PeopleSoft Time and Labor can determine the TRC code based on the rules setup. When you setup your PeopleSoft Time and Labor rules, you can define the default TRC code.

When you utilize punch time, the assignment specific rates are populated during the Time Administration process.

For punch and elapsed time entry, if no rate was specified or found, payroll rules calculate pay as follows:

Comp Rate (JOB) * the TRC code factor decided by the Time Administration process rules

Note. In addition to entering punch and elapsed time through PeopleSoft Pay/Bill Management, you can also enter time through other PeopleSoft Time and Labor methods. However, these other PeopleSoft Time and Labor methods will not automatically populate the override rate or other fields such as the employee job record number, the HR business unit and the department (which PeopleSoft Pay/Bill Management does automatically populate in its Rapid Time component).

See Also

Processing Payroll

PeopleSoft Enterprise Time and Labor PeopleBook

Billable Indicator

Clear the Billable Indicator field on the Pay/Bill Management Rapid Time page to make a transaction that would otherwise be priced and billable to the customer, not priced and not billable. The rate element configuration determines whether a rate captured in an assignment is pay only, bill only, pay and bill, or markup. The billable indicator enables overriding the rules for a particular time entry transaction that based on the rate element would be priced and billable, to make it not priced and not billable.

Time Processes

Once you input time into the Rapid Time entry pages, you submit the time through a time validation process. This process inserts the time into payable time tables and creates exceptions if there are any invalid values reported.

Processing Employee Time

To process employee time:

Enter and submit employee time.

Check the Process Scheduler to make sure that the submit process (TL_ST_LIB) finished successfully.
Run the Time Administration Application Engine process.

The Time Administration process inserts rapid time records into the Payable Time table. Depending on your settings, the records may need to be approved.

Time Administration executes defined rules against reported and scheduled time. When these rules are applied to elapsed time, it may create additional time rows which may need an override rate (pay rate) entered. When the rules are applied to punch time, it determines the TRC for the time entered. In both cases, a pay rate may be blank after the Time Administration process runs. For this reason, PeopleSoft Pay/Bill Management delivers an extra step in the Time Administration program to perform a lookup on the assignment rates table for any payable time records that have a blank override rate. If no pay rate is sent to payroll, the system uses the compensation rate on the job record along with the earnings factor to determine the pay rate.
Manage exceptions.

Exceptions are generated when time is reported and either an aspect of the time is incorrect, or the time does not comply with a user-defined rule. Exceptions may be system-generated through validation processes or generated as a result of Time Administration rules.

To resolve an exception, determine if an error exists with reported time or if there is an invalid value in a setup table. If the error is due to reported time (non-setup exception), correct the time and then process the time again by submitting the time and/or running Time Administration. If the error is setup-related, you may need to change the reported time or change a value in one of the setup tables. To resolve the exception, you correct the time or value and then run Time Administration.
Approve time.

PeopleSoft Time and Labor normally finalizes time when it is sent to payroll. However, if time is not being sent to payroll for processing, such as in the case of non-employees (contractors), Time and Labor must finalize the time by approving it. You must ensure that salaried employee time is approved so that it is automatically closed out and sent to PeopleSoft Project Costing. If salaried time is not approved, it is re-sent to PeopleSoft Project Costing as an estimate each time the estimate process is run.
Run the Publish Estimated Payable Time Application Engine process (TL_PUB_TM_AE).

The Publish Estimated Payable Time (TL_PUB_TM_AE) Application Engine process calls the Estimated Time Batch Publish (ESTIMATED_TIME_BATCH_ADD) message, which sends the estimates for payable and billable time to PeopleSoft Project Costing. These estimated costs are sent before payable time is sent to the payroll system, and they replace any previous payable time estimates in the PeopleSoft Project Costing.

Note. The Estimated Time Batch Publish (ESTIMATED_TIME_BATCH_ADD) message must be activated in Enterprise Components Batch Publish Rules before this process is run.

Estimated cost rows can also be used to bill customers for the time worked by company resources. When a row from PeopleSoft Time and Labor matches the analysis type, TRC, and other source criteria in the rate set configuration for a contract line, a billable row is created in the PROJ_RESOURCE table of PeopleSoft Project Costing. This row is then selected by the CA_BI_INTFC process when it sends billable rows to PeopleSoft Billing to invoice the customer.
Run the Load Time and Labor to Payroll Application Engine process.

The Load Time and Labor to Payroll Application Engine process loads payable time from PeopleSoft Time and Labor into PeopleSoft Payroll for North America paysheets. Salaried employees are paid out of regular time using the compensation specified in the employee's job record. Hourly employees are paid based on the time entered in PeopleSoft Time and Labor and the rate override field automatically populated by PeopleSoft Pay/Bill Management based on rates specified in the assignment.

Once time data is in the payroll system, run the Pay Calculation and Pay Confirmation processes, and these tasks:
- Run a preliminary calculation.
- Check for payroll errors.
- Run a final calculation.
- Check for payroll errors.
- Run pay confirmation.
Run the Extract Time and Labor Costs process.

The Extract Time and Labor Costs process distributes and dilutes the actual payroll costs in the paychecks among the payable time records in PeopleSoft Time and Labor.
Run the Publish Actual Payable Time Application Engine process.

The Publish Actual Payable Time (TL_PY_PUB_TM) Application Engine process sends data for the actual hours and costs (after the Extract Time and Labor Costs process has been run) from PeopleSoft Time and Labor to PeopleSoft Project Costing.

Note. The payroll must be confirmed before actuals can be published to PeopleSoft Project Costing. Actuals are automatically published when the Extract Time and Labor Costs process is completed.

Processing Non-Employee (Contractor) Time

To process non-employee (contractor) time:

Enter and submit non-employee (contractor) time in the Pay/Bill Rapid Time component.
Run the Time Administration Application Engine process.

The Time Administration process inserts rapid time records into the Payable Time table. These records require approval.

Time Administration executes defined rules against reported and scheduled time. When these rules are applied to elapsed time, it may create additional time rows which may need an override rate (pay rate) entered. When the rules are applied to punch time, it determines the TRC for the time entered.
Manage exceptions.

Exceptions are generated when time is reported and either an aspect of the time is incorrect, or the time does not comply with a user-defined rule. Exceptions may be system-generated through validation processes or generated as a result of Time Administration rules.

To resolve an exception, determine if an error exists with reported time or if there is an invalid value in a setup table. If the error is due to reported time (non-setup exception), correct the time and then process the time again by submitting the time and/or running Time Administration. If the error is setup-related, you may need to change the reported time or change a value in one of the setup tables. To resolve the exception, you correct the time or value and then run Time Administration.
Approve time.

PeopleSoft Time and Labor normally finalizes time when it is sent to payroll. However, if time is not being sent to payroll for processing, PeopleSoft Time and Labor must finalize the time by approving it. This is important when sending costs to PeopleSoft Project Costing. For non-employees, PeopleSoft Pay/Bill Management automatically deselects the Send Time to Payroll check box on the Maintain Time Reporter Data page, which indicates to the system that the time entered is not to be sent to PeopleSoft Payroll. Non-employee time requires approval. When time is approved either online or during batch processing, the system closes the time and it can be sent to PeopleSoft Project Costing.

Note. You must either approve the non-employee time online or run the Approve Time process , otherwise the time will not appear. When contractor time is approved, it is set to closed.
Run the Publish Actual Payable Time Application Engine process.

The Publish Actual Payable Time (TL_PY_PUB_TM) Application Engine process calls the Actual Payable Time (ACTUAL_TIME_BATCH_ADD) message which sends data for the actual hours from PeopleSoft Time and Labor to PeopleSoft Project Costing. PeopleSoft Project Costing considers all payable time it receives to be additions to previously received time. For non-employees (contractors), this process generates rows in PeopleSoft Project Costing with an analysis type of TLC. You can send these rows to PeopleSoft Payables to generate vouchers that are used to pay contractors.

You can send Time rows to PeopleSoft Project Costing to bill customers for work performed by salaried, hourly, or contractor employee types. When a row from PeopleSoft Time and Labor matches the analysis type, TRC, and other source criteria in the rate set configuration for a contract line, a billable row is created in the PROJ_RESOURCE table of PeopleSoft Project Costing. This row is then selected by the CA_BI_INTFC process when it sends billable rows to PeopleSoft Billing to invoice the customer.

Note. The Actual Time Batch Publish (ACTUAL_TIME_BATCH_ADD) message must be activated in Enterprise Components, Batch Publish Rules before this process is run.

See Also

Processing Billing

Processing Payroll

PeopleSoft Enterprise Time and Labor PeopleBook, "Understanding the Batch Process in Time Administration"

Payment Calculations

Payment calculations depend on whether an employee is salaried, hourly, or a non-employee (contractor).

Salaried Employees

Salaried employees are paid based on the compensation that is entered in their job record. While the rate elements defined for hourly employees should capture both pay and bill rates, the rate elements used for salaried employees should capture only bill rates as the job record (and not the assignment) drives the salary compensation. When the payroll process is run, the paycheck that is generated is not based on the time entered for the pay period because the employee's salary is a fixed amount.

Depending on the Staffing Installation Options configuration in the Financials database, PeopleSoft Pay/Bill Management processes assignments, additional jobs, and time entry for salaried employees in one of two ways:

If the Salaried Employees check box on the Installation Options - Staffing page is not selected, PeopleSoft Pay/Bill Management does not create any additional jobs for salaried employees when assignments are created. During time entry in the Rapid Time component, the system will not automatically perform rate overrides for the time entered, and the Labor Distribution process (executed as part of the Extract Time and Labor Costs process) will populate the payable time records for salaried employees with actual costs paid in the paycheck. (Labor Distribution is able to distribute costs because both the paycheck and the time entered point to the sample employee job record number.)
If the Salaried Employees check box is selected on the Staffing Installation page, PeopleSoft Pay/Bill Management creates an additional job record for salaried employees for each assignment created. However, although the employee job record created when the employee was hired has the salary compensation, these additional job records have zero compensation. During time entry in the Rapid Time component, the system will automatically populate the rate override field for the time entered with an estimated cost equal to the annual salary divided by 2080 hours. The PeopleSoft Time and Labor Distribution process (executed as part of the Extract Time and Labor Costs program) in this case cannot populate the payable time records for salaried employees with actual costs paid in the paycheck. (Labor distribution is not able to distribute costs because the paycheck and the time entered point to different employee job record numbers.) It is the estimated cost (salary divided by 2080 hours) that is passed to PeopleSoft Project Costing as the labor cost for the salaried employee assignment.

Note. To prevent time data from being sent to the payroll system, you must enter time using a time reporting code (TRC) that is not mapped to an earnings code for employee records 1, 2, 3, and so forth. If a salaried employee's time data is sent to the payroll system, this could result in paying an employee more than once for the extra time that is reported.

Hourly Employees

Hourly employees are paid based on the amount of time they have worked. The rate elements used in hourly employee assignments are typically configured to capture both pay and bill rates. The time entered on the Pay/Bill Rapid Time page is processed by Time Administration and sent to the payroll system. Employee paychecks are generated based on the pay rate specified in the assignment multiplied by the amount of time the employee worked during the pay period PeopleSoft Pay/Bill Management does not rely on the compensation specified in the job record for hourly employees.

Note. The system does rate lookups for non-exempt employees who are in a paygroup that is FLSA required.

Non-Employees (Contractors)

Non-employees (contractors) are also paid based on the amount of time they have worked, but they are typically paid through a voucher from the payables system because they are not employees. After time data is entered and processed by Time Administration, contractor time must be approved, then sent to PeopleSoft Project Costing as actuals. After you send the approved time rows to PeopleSoft Project Costing, you can run the PeopleSoft Pay/Bill Management FO_TO_AP process to generate vouchers in PeopleSoft Payables based on the time reported. The voucher is generated for the vendor ID and vendor location specified in the assignment.

Note. When you hire a non-employee (contractor), the system automatically deselects the Send Time to Payroll check box on the Maintain Time Reporter page in Time and Labor. This ensures that contractor time is not sent to the payroll system. If you decide to pay contractors using PeopleSoft Payroll rather than PeopleSoft Payables, you must manually select the Send Time to Payroll option on the Maintain Time Reporter page.

Entering Time Through Rapid Time Entry

This section contains common elements and discusses how to:

Use rapid entry for punch card time.
Use rapid entry for elapsed time.

Entering time in punch format means that users enter the time he or she arrived at work, the time he or she left for and returned from lunch, and the time he or she left for the day. The system calculates the number of hours by subtracting the time in and out entered by the user.

Entering time in elapsed format means that users enter the number of hours worked per day.

Note. The fields that appear on the Pay/Bill Rapid Time component vary depending on the time entry type that you select. Your selection in the Template Type field determines which Rapid Time Templates are available. For example, if you select the punch template type, you only see the punch rapid time template and so forth. It is this Rapid Time Template that determines the available fields on the page.

Common Elements Used in This Section

Add/Replace	Values include: Add and Replace. Replace: Default value that informs the system to replace any time that was entered for the same dates through the Rapid Entry page with the time that you are entering now. Only time originating from those two sources is replaced by the new instance of time. Time originating from any other source, such as the Weekly Elapsed Time page or Time Clock Device does not change. For example, when reporting rapid elapsed time, if the Add/Replace value is Replace, the system replaces all the elapsed time that exists for an employee on that same date that originated from the Rapid Time Reporting component. It does not affect any punch time that may exist. Likewise, when reporting rapid punch time, the system replaces all punch time meeting the same criteria and does not delete any elapsed time. Add: Select if you want the system to add a new instance of time for the day without replacing any time that was previously reported for the same day. The system adds the time generated by the Rapid Entry page to the Reported Elapsed table (PS_TL_RPTD_ELPTIME) or Punch Time table (PS_TL_RPTD_PCHTIME).
Copy Down Values from Last Row	Select this check box to copy the values from the previous row when adding a new row to the grid.
Date/Time Stamp	If this is a new session, the date and time that you accessed the page appears. If you are updating a session, the date and time that data was last saved for the session appears.
Delete	Select this check box to mark this row for deletion. You can remove this row by clicking the Delete Selected Row(s) button.
Empl Rcd# (employee record number)	Displays employee job record number for your selected project and activity. The system automatically populates this field based on an assignment cross-reference table maintained by Pay/Bill Management.
PC Business Unit	PeopleSoft Project Costing business unit.
Project	Project ID associated with the time that you are entering. Note. Make sure the dynamic group is updated; otherwise the project or activity may not appear in the prompt.
Increment Date	Select this check box to have the system increment the date as you add more rows to the grid. Use this check box when you use the Add Rows and Copy Down Values from Last Row buttons. This feature is only available for rapid entry, Elapsed time sessions.
Rapid Time Template	Determines which data entry fields appear in the Rapid Detail Information section.
Session Number	Displays the session number as 9999999999 until you save the page, at which time it automatically assigns the session number.
Session Status	Indicates whether you have run the Submit process to validate the time entries for the data entry session. Values are: Submit: Indicates that you submitted the session and the entries were validated. Not Submit: Indicates that you have not submitted the session. Resubmit: Indicates that you modified a session that was previously submitted. Submit TA (submit time administration): Indicates that you submitted the session and processed Time Administration automatically. The Automatic Rules Run check box must be selected to process Time Administration automatically. Note. If the system is unable to complete the Submit process because of an error, the session status still reads Submit. After fixing the problem, you can resume processing by selecting the Restart option on the Process Monitor.
Submit	Click to validate the data that you entered. The system saves the data and sends it to PeopleSoft Time and Labor tables in the HCM database. You cannot make any changes to the session until the Submit process is complete.
Template Type	Select the template type. Values are: Punch: Use for reporting start and stop times in precise entries of date and time, recorded in seconds, minutes, hours, day, month, year, and time zone. Elapsed: Use for reporting time in hours or partial hours. Warning! Do not change the template type after saving data. Doing so causes the system to delete any data entered with the original template. Instead, create a new session with the desired template type. Similarly, if you change from one template to another of the same type (elapsed to elapsed), any of the data that does not match the current rapid template is deleted upon the submission of the session.
User ID	If this is a new session, your user ID appears here. If you are updating a session, the user ID of the last person who entered data for the session appears.

See Also

PeopleTools PeopleBook: PeopleSoft Process Scheduler, "Using Process Monitor," Viewing the Status of Processes

Page Used for Rapid Time Entry

Page Name	Definition Name	Navigation	Usage
Report Rapid Time	FO_TL_RAPID_SESSN	HCM database Time and Labor, Report Time, Staffing Rapid Time	Enter punch card time and elapsed time.

Page Name

Definition Name

Navigation

Usage

Report Rapid Time

FO_TL_RAPID_SESSN

HCM database

Time and Labor, Report Time, Staffing Rapid Time

Enter punch card time and elapsed time.

Using Rapid Entry for Punch Card Time

Access the Report Rapid Time page (Time and Labor, Report Time, Staffing Rapid Time).

Project/Activity

Processing Mode	Chose the processing mode for this entry. Options are: Add, Correct or Replace.
EmplID (employee ID)	Enter the employee ID of the worker for whom you are entering time.

Note. The system populates the Empl Rcd# (employee record number) field after you enter values for the PC Business Unit, Project ID, and the Activity ID fields.

Using Rapid Entry for Elapsed Time

Access the Staffing Rapid Time page (Time and Labor, Report Time, Staffing Rapid Time).

Project/Activity

Many of the fields on this page are the same as those on the Report Rapid Time page for punch time.

TRC (time reporting code)	Select a time reporting code. This field displays if it was selected on the rapid time template.
Quantity	Enter the number of hours, units, or an amount for reporting time.

Rates

Billable Indicator

Select Yes to send this time reporter's billable time to the Billing application.

Override Rate

This rate is passed to the payroll system for use in pay calculations. It is critical for sending the correct pay rates to payroll and is a required field for PeopleSoft Pay/Bill Management users.

Note. PeopleSoft Pay/Bill Management automatically populates this field by performing lookups in the assignment rates table. Also note that to meet FLSA requirements, the system populates overtime pay rates with regular time rates and relies on the payroll earnings code multipliers for the FLSA premium pay to be calculated.

Bill Rate

The rate the customer will be billed as specified on the assignment.

Note. If you report the business unit, department, customer, PeopleSoft PC business unit, project, activity, resource type, resource category, or resource subcategory in a Rapid Entry session for an employee, you must have previously defined these task elements on the employee's associated task template to avoid task exceptions during the validation of time.

Note. PeopleSoft Pay/Bill Management automatically populates the HR Business Unit and Department fields on the Rapid Time record by doing lookups in the assignment cross reference and job tables. This information is particularly important if you want to use the Project Costing cost-revenue sharing functionality. (PeopleSoft Pay/Bill Management assumes that the GL department against which the labor costs are posted is of the same value as the HR department for which the employee works.)

Assignment Information

All fields are optional and only appear if they were selected on the rapid time template.

HR Department	Enter the department code.
Customer	The system displays the customer associated with the project (order).

Prepopulating Time

This section provides an overview on prepopulating time and describes how to prepopulate time.

Understanding Time Prepopulation

You can prepopulate your time cards based on a prior time period. This process enables you to create time entry data based on specified parameters and prepopulate the hours or amount from the prior pay period. This reduces data entry time and reduces cost. Here are the features of prepopulating time:

Prepopulate the rapid time session based on time from a previous period.
Copy all aspects of time including the assignment (project/activity) for each employee.
Review your employees and projects before inserting them into the rapid time session.
Adjust the time transactions prior to submitting them for payment and billing.

You can choose one or more of the following criteria for copying time: originating user, session number, setID, customer ID, PeopleSoft Project Costing business unit, project, group ID, and My Employees. In addition, you must select a rapid time method and corresponding rapid time template.

Once you set your parameters and click the Search button, the Selected Employees/Projects group box appears on the page. Here you can view the employees and project combinations for which the system will copy time. You can also clear any employee and project combinations that you do not want include in the copy process.

When you click the Submit button, the system inserts the selected time into the Rapid Time table based on the specified criteria and the selections that you made. Once the system completes the insert, it transfers you to the Report Rapid Time page for the designated session number. You may either submit the time immediately for processing or review and adjust the time as appropriate.

Page Used to Pre-populate Time

Page Name	Definition Name	Navigation	Usage
Pre-Populate Staffing Time	FO_TL_PREPOP	HCM Database Time and Labor, Report Time, Pre-Populate Staffing Time	Prepopulate time entry for previous time.
Staffing Group Time Sheet	FO_POPASG_ENTRY	HCM Database Time and Labor, Report Time, Time Entry for Open Assignments	Create a new staffing group time sheet session.

Page Name

Definition Name

Navigation

Usage

Pre-Populate Staffing Time

FO_TL_PREPOP

HCM Database

Time and Labor, Report Time, Pre-Populate Staffing Time

Prepopulate time entry for previous time.

Staffing Group Time Sheet

FO_POPASG_ENTRY

HCM Database

Time and Labor, Report Time, Time Entry for Open Assignments

Create a new staffing group time sheet session.

Prepopulating Time

Access the Prepopulate Rapid Time page (Time and Labor, Report Time, Pre-Populate Staffing Time).

Previous Period

Start Date	Select the start date of the pay period from which you want to copy time.
End Date	Select the end date of the pay period from which you want to copy time.

New Period

Start Date

Select the start date of the period to which you want to copy the time.

If you do not enter a value here, the system uses the default of one day after the end date you selected in the Previous Period group box.

End Date

Select the end date of the period to which you want to copy time.

If you do not enter a value here, the system uses the default of the start date for the new period, plus the difference between the start date and end date that you selected in the Previous Period group box.

Note. You are responsible for mapping the previous period days to the new period days (for example, Monday to Monday). The system will not check these dates. In addition, the system does not check for holidays.

Copy Time According To

Originating User	The user ID for the current user appears in this field.
Time Reporter Group	Enter a group from which you want to populate time. Groups are used to group employees within PeopleSoft Time and Labor.
Session Number	Enter the rapid time session from which you want to copy.
My Employees	Select this check box if you want to copy time from employees that are associated with the specified user ID as determined through security.
Set ID	The setID associated with the customer from which you want to copy displays in this field.
Customer ID	Enter the customer ID from which you want to copy.
Template Type	You must select either Elapsed or Punch.
Rapid Time Template	You must select a specific template ID. The system copies previous time in the relevant format (Elapsed or Punched) only. The system presents the new rapid time session format according to the template that you select here.
Business Unit PC	Enter the PeopleSoft Project Costing business unit from which you want to copy.
Project	Enter the project from which you want to copy.
Copy Rates	Select this check box if you want to copy the rates from the previous time session forward. If you don't select this check box, the override rate in the rapid entry page will be 0 (zero). You can either set the override rate in the rapid entry page before submitting or let the Time Administration process calculate the rate.
Search	Click to search for employee and project combinations that meet your selected criteria. The system selects employee assignments that were submitted during the time period specified (previous period) and according to the criteria specified (copy time criteria). The system displays the search results in the Selected Employees/Projects group box.
Clear Fields	Click this button to clear all values in the Copy Time According To group box.
	Click the Select All button to select all rows in the Selected Employees/Projects group box for the time copy process.
	Click the Deselect All button to deselect all rows in the Selected Employees/Projects group box for the time copy process.

Selected Employees/Projects

This grid appears only after you click the Search button. The employee and project combinations that match your specified parameters appear in the group box.

Select

The system automatically selects this check box. Deselect this check box if you want to remove an employee and project combination from the time copy process.

Submit

Click this button to prepopulate time for your selected employees.

The system inserts the selected time into the Staffing Time Entry table and you are transferred to the Rapid Time Entry page for the designated session number. At this point, you may submit the time immediately or review and adjust it as appropriate.

Entering Time for Open Assignments

Access the Staffing Group Time Sheet page. (Time and Labor, Report Time, Time Entry for Open Assignment)

The fields that appear on this page depend on the options selected on the Configure Group Timesheet page.

Time Reporter Group	This field is required if adding a new session and the employee ID is not specified.
Time Period ID	This is a required field. Select weekly time periods only.
Start Date	This field is required if you are entering a new session and the end date is not specified.
End Date	This field is required if you are entering a new session and the start date is not specified.
Rapid Time Template	You must enter a rapid time template.
EmplID(employee ID)	This field is required if you are entering a new session and a time reporter group is not specified.

Processing Time

This section describes how to:

Run the Time Administration Application Engine process.
Manage exceptions.
Approve time.
Run the Publish Estimated Payable Time process.
Run the Load Time and Labor to Payroll process.
Run the Publish Actual Payable Time process.

Note. This process runs automatically when you run the Extract Time and Labor Costs process.

Processing Billing

Processing Payroll

Pages Used to Process Time

Page Name	Definition Name	Navigation	Usage
Request Time Administration	TL_TA_RUNCTL	HCM database Time and Labor, Process Time, Request Time Administration	Select the time reporters or groups of time reporters to process.
Manage Exceptions	TL_MNG_EXCEPT_PNL1	HCM database Time and Labor, View Exceptions and Attendance, Exceptions	Manage exceptions for a specific employee. Up to 50 exceptions display per page.
Approve Payable Time - Approve Time for Time Reporters	TL_MNG_APRV_SRCH	HCM database Time and Labor, Approve Time, Payable Time	Approve incidents.
Publish Estimated Payable Time	TL_RUN_PUB_TIME	HCM database Time and Labor, Process Time, Publish Estimated Payable Time	Publish estimated payable time if you do not want to wait for the request message. Estimated payable time is published automatically in response to a request message from PeopleSoft Project Costing
Load Time and Labor	PY_LDTL_RC	HCM database Payroll for North America, Payroll Processing USA, Create and Load Paysheets, Load Time and Labor Payroll for North America, Payroll Processing USF, Create and Load Paysheets, Load Time and Labor Payroll for North America, Payroll Processing CAN, Create and Load Paysheets, Load Time and Labor	Run the process to load payable time from PeopleSoft Time and Labor into PeopleSoft Payroll for North America paysheets. You must create the pay run ID for the payroll process.
Publish Actual Payable Time	TL_RUN_PUB_ACTUALS	HCM database Time and Labor, Process Time, Publish Actual Payable Time	Run the Publish Actual Payable Time process to send actual hours from PeopleSoft Time and PeopleSoft Labor to Project Costing. This process is automatically initiated when you run the Extract Time and Labor Costs program.

Running the Time Administration Process

Access the Process Time Administration page (Time and Labor, Process Time, Request Time Administration).

Once you select your time parameters and click the Run button, the system transfers you to the Process Scheduler Request page where you can select the check box next to each process that you want to run.

Select the Core Time Administration App check box to run the Time Administration process (TL_TIMEADMIN).

The PeopleSoft Enterprise Time and Labor PeopleBook describes the fields and use of this page.

See Also

Processing Payroll

PeopleSoft Enterprise Time and Labor PeopleBook, "Understanding the Batch Process in Time Administration"

Managing Exceptions

Access the Manage Exceptions page (Time and Labor, View Exceptions and Attendance, Exceptions).

The PeopleSoft Enterprise Time and Labor PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Time and Labor PeopleBook, "Exceptions and Validations"

Approving Time

Access the Approve Payable Time - Approve Time for Time Reporters page (Time and Labor, Approve Time, Payable Time).

The PeopleSoft Enterprise Time and Labor PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Time and Labor PeopleBook, "Managing Time"

Running the Publish Estimated Payable Time Process

Access the Publish Estimated Payable Time page (Time and Labor, Process Time, Publish Estimated Payable Time).

Running this process is optional. The PeopleSoft Enterprise Time and Labor PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Time and Labor PeopleBook, "Integrating With PeopleSoft Financials and Enterprise Performance Management," Publishing Estimated and Actual Cost Data to PeopleSoft Projects

Running the Load Time and Labor to Payroll Process

Access the Load Time and Labor page (Payroll for North America, Payroll Processing USA, Create and Load Paysheets, Load Time and Labor).

The PeopleSoft Enterprise Payroll for North America PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Time and Labor PeopleBook, "Understanding the Batch Process in Time Administration," Launching the Time Administration Process

PeopleSoft Enterprise Time and Labor PeopleBook, "Integrating With Payroll Applications," Integrating with Payroll for North America

Running the Publish Actual Payable Time Process

Access the Publish Actual Payable Time page (Time and Labor, Process Time, Publish Actual Payable Time).

Note. The Publish Actual Payable Time run control process only publishes payable time that is in a payable status of CL (closed). The processes that you run from the Extract TL Costs page (for PeopleSoft North American Payroll) and the Time and Labor Run Control page (for PeopleSoft Global Payroll) automatically publish all payable time with a payable status of DL (paid: labor-diluted), PD (paid: labor-distributed), and CL (closed). The Approval processes automatically publish payable time that has a payable status of CL (closed) on payable time, once payable time is approved.

You can always run the Publish Actual Payable Time process from this page. However, PeopleSoft Time and Labor always publishes actual payable time to PeopleSoft Project Costing when you:

Run the Extract Time and Labor Cost (for PeopleSoft Payroll for North America), or Time and Labor Run Control (for PeopleSoft Global Payroll) when you are not using labor distribution.
Run the Labor Distribution or Labor Dilution process.
Use the Batch Approval page.
Use the Approve Payable Time page.
Use the Approve Payable Time - Group page.
Adjust paid time.

Note. The three approval pages listed above send actual time to PeopleSoft Project Costing for the time rows that are not sent to PeopleSoft Payroll.

The PeopleSoft Enterprise Time and Labor PeopleBook describes the fields and use of this page.

See Also

Processing Billing

PeopleSoft Enterprise Time and Labor PeopleBook, "Integrating With PeopleSoft Financials and Enterprise Performance Management," Publishing Estimated and Actual Cost Data to PeopleSoft Projects