Processing ECRs and ECOs

This chapter provides an overview of engineering change request (ECR) and engineering change order (ECO) processing and discusses how to:

Click to jump to parent topicUnderstanding ECR and ECO Processing

The complexity of your change processes determines which, if any, of these process steps you need to take. Processing and transferring steps for PeopleSoft Engineering include:

ECR and ECO approval processing are integrated with the Workflow Virtual Approver. This integration enables you to define multistep approval processing, including approve, deny, and recycle functionality.

Examples of ECR and ECO Workflow Processing

The following diagram illustrates the ECR workflow approval process from ECR creation, workflow notification, approval, and ECO creation:

Workflow process for approving ECRs and converting them to ECOs

The following diagram illustrates the ECO workflow approval process for the four user-defined ECO activities and the user-defined business process and approval rule set:

ECO workflow processing

See Also

Delivered Workflows for PeopleSoft Engineering

Click to jump to top of pageClick to jump to parent topicPrerequisites

If you intend to generate ECO numbers automatically, you must set up automatic numbering for ECOs before converting ECRs to ECOs, by using the Automatic Numbering page.

If you plan to use PeopleSoft Workflow with ECRs or ECOs, you must define the PeopleSoft Workflow business processes and approval rules, as well as ECO activities and ECO approval types, before you process the ECOs.

Click to jump to parent topicApproving and Converting ECRs

PeopleSoft Engineering enables you to efficiently track and manage engineering change processes.

This section discusses how to approve and convert ECRs.

Click to jump to top of pageClick to jump to parent topicPage Used to Approve and Convert ECRs

Page Name

Definition Name

Navigation

Usage

Approve/Convert ECRs

EG_ECR_APPROVAL

Engineering, Engineering Changes, Approve ECRs/Create ECOs, Approve/Convert ECRs

Change the status of ECRs, and optionally convert ECRs into ECOs.

Click to jump to top of pageClick to jump to parent topicApproving and Converting ECRs

Access the Approve/Convert ECRs page (Engineering, Engineering Changes, Approve ECRs/Create ECOs, Approve/Convert ECRs).

Status

Select an ECR status. Values are:

  • Approved: Activates the Convert to ECO button.

  • Converted: Set automatically by the system when you convert an ECR.

  • Denied or Canceled: Activates the Deny/Cancel Reason field.

  • Pending: No action occurs.

To approve an ECR:

  1. Select Approved as the status.

  2. Click the Save button.

    Approving an ECR does not convert the ECR to an ECO.

    Upon save, if you have PeopleSoft Workflow enabled, the ECO is sent to a list of defined roles for approval.

To convert an ECR to an ECO:

  1. Select Approved as the status.

  2. Click the Convert to ECO button.

  3. Enter an ECO number.

    If you have set up automatic numbering for ECOs, then the system automatically generates an ECO number when you save the information.

  4. Click the Save button.

    The ECO is not created until you click this button.

Additional Information

When you convert an ECR to an ECO, the system:

After you convert an ECR to an ECO, the originating ECR remains unaffected except that the system changes its ECR status to Converted. At this point, you can modify the ECO without any effect on the original ECR. Once you convert an ECR, you can no longer change its status.

Note. If ECR workflow is enabled, you can define workflow processing and approval rules to route the ECR to the appropriate role.

See Also

Entering ECR Header Information

Click to jump to parent topicPromoting ECO Activities

ECO activities represent phases or milestones associated with an ECO. You can promote the activities independently or in coordination with workflow approval processing. As an example, if you are not using workflow, you can still set up the static list and promote or demote the ECO. The system ensures that if activities exist, they all must be promoted before the ECO can be approved. If you are using both workflow and activities, the system routes the ECO workflow to the various steps and role users based on workflow-defined rules.

While you probably want to use one method or another, you could also independently continue to promote the ECO through the static list of activities.

This section discusses how to promote ECO activities.

See Also

Delivered Workflows for PeopleSoft Engineering

Click to jump to top of pageClick to jump to parent topicPage Used to Promote ECO Activities

Page Name

Definition Name

Navigation

Usage

Promote ECO Activity

EG_ECO_UP_ACTY

Engineering, Engineering Changes, Promote ECO Activity, Promote ECO Activity

Promote or demote ECOs through their life cycle of ECO activities if you are using ECO approval types that have activities defined.

Click to jump to top of pageClick to jump to parent topicPromoting ECO Activities

Access the Promote ECO Activity page (Engineering, Engineering Changes, Promote ECO Activity, Promote ECO Activity).

Promote

Click to change the current status from Pending to Approved and to advance the ECO to the next activity within the sequence of ECO activities listed.

Once all ECO activities have been approved and promoted, you can approve the ECO itself.

Demote

Click to change the current activity to the previous activity listed, thus demoting the ECO. When you demote an ECO, the system automatically resets the status of the activity being demoted to Pending.

Note. Promoting and demoting ECOs has no effect on PeopleSoft Workflow approval processing.

Click to jump to parent topicApproving ECOs

You must approve an ECO before transferring EBOM and engineering routing changes to production by using the Engineering Transfer pages.

This section discusses how to approve ECOs.

Click to jump to top of pageClick to jump to parent topicPage Used to Approve ECOs

Page Name

Definition Name

Navigation

Usage

Approve ECO

EG_ECO_APPROVAL

Engineering, Engineering Changes, Approve ECOs, Approve ECO

Change the status of an ECO, including approving an ECO.

Click to jump to top of pageClick to jump to parent topicApproving ECOs

Access the Approve ECO page (Engineering, Engineering Changes, Approve ECOs, Approve ECO).

When you enter a new ECO, the system automatically sets the ECO status to Pending. Once you approve the ECO for release, or if the ECO is denied or canceled, you can use this page to change the status accordingly.

Once the ECO is approved and all BOMs and routings are transferred to production, the system automatically sets the ECO status to Released.

Status

Select a status. Values are: Approved, Canceled, Denied, Pending, and Released.

If no items on the ECO require that BOMs be transferred with engineering transfers, then you can set the status of the ECO to Released on this page.

To release ECOs that contain items, including BOM or routing changes in addition to items without BOM or routing changes (such as purchase item changes):

  1. Set the ECO status to Approved on this page.

    This setting is required to release BOM and routing changes to production.

  2. Run the Engineering Transfers process to transfer all BOM and routing changes to production.

    If the ECO that you are releasing is for items without BOM or routing changes, you do not need to perform Step 3.

  3. Set the ECO status to Released.

    This setting enables you to automatically release in one step all items that have no BOM or routing changes.

    Note. Approving an ECO has no effect on PeopleSoft Workflow approval processing.

Send Email to Vendors

Click to send email to vendors.

The email contains one or two URLs. One URL sends the recipient to the Maintain ECOs - Header page in PeopleSoft Engineering. A second URL sends the recipient to the Change Order Detail page.

See Also

Sending Email to Vendors

Click to jump to parent topicViewing Approved, Denied, and Recycled ECO Activities

This section discusses how to view approved, denied, and recycled ECO activities.

Click to jump to top of pageClick to jump to parent topicPage Used to View Approved, Denied, and Recycled ECO Activities

Page Name

Definition Name

Navigation

Usage

ECO Workflow Approval

EG_ECO_OPR_APPR

Engineering, Engineering Changes, Review ECO Information, ECO Workflow Approval, ECO Workflow Approval

If you are using ECO approval types and workflow approval processing, you can use this page to view approved, denied, or recycled ECO activity by user ID.

Click to jump to top of pageClick to jump to parent topicViewing Approved, Denied, and Recycled ECO Activities

Access the ECO Workflow Approval inquiry page (Engineering, Engineering Changes, Review ECO Information, ECO Workflow Approval, ECO Workflow Approval).

You can view approved, denied, or recycled ECO activity by user ID. When ECO activities are denied or recycled by using workflow, this page can be triggered by a workflow event. Previous role users can view the ECO activity that was denied or recycled, who denied or recycled it, and any associated notes. In addition, you can use this page to view ECO activities that have been approved by users within workflow.

Click to jump to parent topicTransferring BOMs and Routings

While the BOM and routing copy functionality enables you to copy a single BOM or routing, you can also transfer multiple BOMs or routings at the same time. You can transfer them by assembly items, either a list or range of items, but transferring BOMs and routings as part of the workflow approval/ECO release to manufacturing process is more powerful. In either case, all BOM and routing data, including multiple outputs, is transferred.

This section discusses how to:

Click to jump to top of pageClick to jump to parent topicPages Used to Transfer BOMs and Routings

Page Name

Definition Name

Navigation

Usage

Transfer Selection

EG_ENGTRNS_REQ

Engineering, Engineering Changes, Engineering Transfers, Transfer Selection

Define BOM and routing transfer criteria for the Engineering Transfer COBOL SQL process (ENPBTRNS).

ECO Selection

EG_ENGTRNS_REQ2

Engineering, Engineering Changes, Engineering Transfers, ECO Selection

Define the ranges of ECOs by which you want to transfer BOMs and routings. All BOM and routing data, including all BOM outputs, is transferred.

Assembly Selection

EG_ENGTRNS_REQ3

Engineering, Engineering Changes, Engineering Transfers, Assembly Selection

Make engineering transfers by assembly item.

BOM Exception

EN_BOM_TRN_STAT

Engineering, Engineering Changes, Review ECO Information, Transfer Exceptions, BOM Exception

View BOM exceptions that were not valid or transferred, as well as the reason why the BOM was not valid or transferred.

Routing Exception

EN_RTG_TRN_STAT

Engineering, Engineering Changes, Review ECO Information, Transfer Exceptions, Routing Exception

View routing exceptions that were not valid or transferred, as well as the reason why the routing was not valid or transferred.

BOM Transfer/Copy Audit

EG_BOM_AUDIT

  • Engineering, Engineering Changes, Review EBOM Information, BOM Transfer/Copy Audit

  • Engineering, BOMs and Revisions, Review EBOM Information, BOM Transfer/Copy Audit

View all items whose engineering bill of materials (EBOM) or manufacturing bill of materials (MBOM) you have copied or transferred. The system makes a BOM Transfer/Copy Audit page entry for each EBOM transferred or copied to production.

Routing Transfer/Copy Audit

EG_RTG_AUDIT

  • Engineering, Engineering Changes, Review EBOM Information, Routing Transfer/Copy Audit

  • Engineering, Routings, Routing Transfer/Copy Audit, Routing Transfer/Copy Audit

View all items whose manufacturing or engineering routings you have copied or transferred. The system also makes a Routing Transfer/Copy Audit page entry for each engineering routing transferred or copied to production. You can view all items whose engineering routings or manufacturing routings you have copied or transferred.

Click to jump to top of pageClick to jump to parent topicMaking Transfer Selections

Access the Transfer Selection page (Engineering, Engineering Changes, Engineering Transfers, Transfer Selection).

From/To

Select the direction of the transfer: Engineering to Manufacturing or Manufacturing to Engineering.

Transfer

Select what you want to transfer: BOMs, Routings, or BOMs and Routings.

If you are transferring BOMs and routings by ECOs, then this transfer option is used in conjunction with the BOM and Rtg check boxes on the ECO to determine whether the BOM, routing, or both are transferred.

Transfer Options

Select the transfer option. Values are:

  • Validate and Transfer: This option validates the BOMs and routings and transfers them, depending on whether you select the Only if all BOMs/Rtgs valid (only if all BOMs and routings are valid) and Any valid BOMs/Routings options.

  • Validate Only: This option validates the BOMs and routings, but does not transfer them.

    When you select this option, the Only if all BOMs/Rtgs valid and Any valid BOMs/Routings options are not available for selection.

    You can use Validate Only in conjunction with the Transfer Exceptions pages to see if any problems occurred with the BOMs or routings. You can then make any necessary corrections before you transfer the BOMs and routings.

Note. Validate, in this context, means that all BOMs and routings are valid for transfer (no placeholders, all items are approved in PeopleSoft Inventory, items are not staged date-controlled); it does not mean that the system checks for loops. You should run the BOM Verification process after you have transferred an EBOM to manufacturing.

Only if all BOMs/Rtgs valid

Select to enable the system to transfer all BOMs and routings, but only if they are all valid; that is, they have no exceptions. When transferring BOMs, if even one BOM has an error, the system will not transfer any BOMs. When transferring routings, if even one routing has an error, the system will not transfer any routings. Finally, if you are transferring both BOMs and routings, if either one BOM or routing has an error, the system will not transfer any BOMs or routings.

Any valid BOMs/Routings

Select to enable the system to transfer any valid BOMs and routings; that is, those with errors will not be transferred. In either case, you can view the nonvalid BOMs and routings by using the Transfer Exceptions pages.

Overwrite Existing BOMs

Select to enable the system to completely replace the existing BOMs.

If you do not select this option and the system finds an existing BOM for an item, then the system will not transfer the BOM, and it will display a message in the Transfer Exceptions pages and treat it as an error.

Overwrite Existing Routings

Select to enable the system to completely replace the existing routings.

If you do not select this option and the system finds an existing routing for an item, then the system will not transfer the routing, and it will display a message in the Transfer Exceptions pages and treat it as an error.

Item Selection

Select one of these options:

  • ECO: Make the transfer by ECO.

    This option activates the fields on the ECO Selection page.

  • Item: Make the transfer by item.

    This option activates the fields on the Assembly Selection page.

Source BOM does not exist

If you are transferring BOMs by ECOs, select if you want an exception to appear on the BOM Exceptions pages. If you do not select this option, the system displays a warning if the source BOM does not exist. By selecting this option, you can prevent the transfer of all BOMs on an ECO if, for example, an item on the ECO is flagged as requiring a BOM change when no BOM exists for the item.

Source routing does not exist

If you are transferring routings by ECOs, select if you want an exception to appear on the Routing Exceptions pages. If you do not select this option, the system displays a warning if the source routing does not exist.

Note. The Source BOM does not exist and Source routing does not exist check boxes apply only to transfers by ECO. If you choose assembly Item as your item selection, then these check boxes are unavailable for selection.

Click to jump to top of pageClick to jump to parent topicSelecting ECO Transfer Ranges

Access the Engineering Transfer - ECO Selection page (Engineering, Engineering Changes, Engineering Transfers, ECO Selection).

You can enter an ECO number range with or without the ECO schedule date range.

Transferring from PeopleSoft Engineering to PeopleSoft Manufacturing

If you are transferring from PeopleSoft Engineering to PeopleSoft Manufacturing, only approved ECOs appear as possible choices in the ECO Number Range From and To fields.

Note. The BOMs and routings for items are validated and transferred on approved ECOs if they have the appropriate BOM Chg (BOM change) or Rtg Chg (routing change) check boxes selected on the Maintain ECOs - Header: BOM/Rtg Information page or on the Maintain ECOs - Items Affected - Detail: BOM/Rtg Information page; these BOMs and routings must also have an item release status of Pending. When you are transferring BOMs, BOM validations occur only for items that have the BOM Chg check box selected; when you are transferring routings, the routing validations occur only for items that have the Rtg Chg check box selected. Transfers are also based on the BOM type/BOM code and routing type/routing code selected. If you leave the BOM code blank, then all BOMs for the item are transferred. Similarly, if you leave the routing code blank, all routings for the item are transferred. After the transfer is successfully made, the system updates the assembly item status to Released. If all BOM codes or all routing codes for the item are being transferred, all BOMs and routings must be transferred successfully before the item status can be updated to Released.

After you transfer BOMs from PeopleSoft Engineering to PeopleSoft Manufacturing by ECO, the system automatically updates the related ECO's header status to Released, if all the BOMs and routings related to the ECO are released. The system also updates the individual ECO assembly items to Released, if it was transferred successfully. This status is reflected on the Maintain ECOs- Items Affected: Status page.

This table lists the check boxes you need to select in the Items Affected group box on the ECO Header page or the Items Affected page, for individual ECO assembly items to be released on approved ECOs when you successfully transfer BOMs and routings:

When Transferring

Use These Check Boxes

Sets Release Status To

Only BOMs

BOM Chg check box must be selected; Rtg Chg check box must be deselected.

Released

Only routings

Rtg Chg check box must be selected; BOM Chg check box must be deselected.

Released

Both BOMs and routings

Both BOM Chg and Rtg Chg check boxes must be selected if both BOM codes and routing codes are being transferred.

The BOM Chg check box must be selected if only BOM codes are being transferred.

The Rtg Chg check box must be selected if only routing codes are being transferred.

Released

Note. If, for an individual ECO assembly item, you are transferring only BOMs or only routings, but you selected both the BOM Chg and Rtg Chg check boxes on the Maintain ECOs - Header: BOM/Rtg Information page or on the Maintain ECOs - Items Affected - Detail: BOM/Rtg pages, then that item will not be set to Released on the Maintain ECOs - Items Affected: Status page. If you only have the BOM Chg check box selected or the Rtg Chg check box selected, and you transfer both BOMs and routing, then the ECO assembly item is released after a successful transfer of the BOM or routing.

BOM Transfer Errors

These BOM transfer errors prevent the release of an ECO:

BOM Transfer Warnings

The five BOM transfer warnings are:

Routing Transfer Errors

These routing transfer errors prevent the release of an ECO:

Routing Transfer Warnings

The two routing transfer warnings are:

Note. The existence of BOM and routing transfer warning messages does not prevent the release of an ECO.

Transferring from PeopleSoft Manufacturing to PeopleSoft Engineering

If you are transferring from PeopleSoft Manufacturing to PeopleSoft Engineering, only pending ECOs appear as possible choices in the ECO Range From and To fields.

Note. The BOMs and routings for items are validated and transferred on pending ECOs if they have the appropriate BOM Chg or Rtg Chg check boxes selected on the Maintain ECOs - Header: BOM/Rtg Information page or on the Maintain ECOs - Items Affected - Detail: BOM/Rtg page; these BOMs and routings must have an item release status of Pending.

Click to jump to top of pageClick to jump to parent topicSelecting Item Transfer Options

Access the Assembly Selection page (Engineering, Engineering Changes, Engineering Transfers, Assembly Selection).

Item Options

You can select a range of items, and then select the from and to range of items, as well as the BOM type, BOM code, routing type, and routing code. If you enter a specific value in the BOM Code or Routing Code fields, then you are indicating that those specific codes associated with the range of items are to be transferred. If either of these fields is left blank, then you are indicating that all BOM and routing codes are to be transferred. In either case, all BOM outputs are transferred.

You can also select a list of assembly items, which enables you to select individual items.

If you select List of Assembly Items and click the Search button, the system displays the Select Assemblies by Items Where Used page.

Note. If you are transferring by list of assembly items, the items should have BOMs or routings associated with them.

For both item options:

Click the Item Search/Mst Rtg Where Used button to access either of these links:

  • Item Search: Click to select a different item.

  • Mst Rtg Where Used: Click to access the Master Routing Where Used inquiry page.

Mst Rtg (master routing)

If the routing of the item is a master (or reference) routing that is currently used by another item, then this check box is selected. This is a display-only field.

Note. When you transfer a BOM, it fully replaces the target BOM and all associated reference designators, text, document associations, and attachments. Similarly, when you transfer a routing, it fully replaces the target routing.

If you have selected the Delete EBOMs upon Transfer option on the Engineering Options page, the system automatically deletes the EBOM from PeopleSoft Engineering after making the transfer to PeopleSoft Manufacturing. This option does not apply when transferring from PeopleSoft Manufacturing to PeopleSoft Engineering. A similar process occurs for routings if you selected the Delete ERTGs upon Transfer option on the Engineering Options page.

When you run the engineering transfer process, the system logs the number of BOMs and routings processed and transferred, as well as the number of exceptions and warnings. You can view this information by using the message log from the Maintain EBOMs and Revs or Process Change Orders navigation. To create a Background Process report, use the Background Process page on the Maintain EBOMs and Revs or Process Change Orders navigation.

See Also

Making Mass Engineering Bill of Material Changes

Click to jump to top of pageClick to jump to parent topicViewing BOM Exceptions

Access the BOM Exception page (Engineering, Engineering Changes, Review ECO Information, Transfer Exceptions, BOM Exception).

Count

If you are not sure how many messages you have, click this button before you populate the page. When you click this button, the system displays the number of BOM exceptions and routing exceptions that will appear using the entered search criteria.

Click to jump to top of pageClick to jump to parent topicViewing Routing Exceptions

Access the Routing Exception page (Engineering, Engineering Changes, Review ECO Information, Transfer Exceptions, Routing Exception).

Count

If you are not sure how many messages you have, click this button before you populate the page. When you click this button, the system displays the number of BOM exceptions and routing exceptions that will appear using the entered search criteria.

Click to jump to parent topicMaking Mass BOM Changes by ECO and Automatically Creating New Item Revisions by ECO

You can make mass BOM changes and automatically create new item revisions.

See Making Mass Engineering Bill of Material Changes.