PeopleSoft Enterprise Order Management 9.1 PeopleBook

Setting Default Sales Order Values

This chapter provides an overview of sales default values and discusses how to:

Set default header information.
Set default line information.
Set default schedule information.
Set default value-added tax (VAT) information.

Understanding Sales Order Defaults

Many of the fields on the order entry form and schedule pages are automatically populated from the sold to customer, order group, or sales buying agreement that you select.

If any fields change that control data in additional fields, the default values could change, too. For example, if you change the ship-to customer on the order line so that it differs from the order header, then the system performs the same default processing as for the ship-to customer in the order header. The same processing occurs for the schedule. In another example, if you change the buying agreement on the order line, the system automatically populates the order line values the same way that it does on the order header for values that are controlled by the buying agreement.

The fields that control data in additional fields on the line are:

Inventory load
Product
Buying agreement line
Buying agreement
Ship to customer
Order group
User preferences
Order Management business unit

The ship-to customer ID field controls data in additional fields on the schedule.

Setting Default Header Information

This table describes header defaults:

Field Label	Operator	Sold To Customer	Ship To Customer	Bill To Customer	Order Group	Customer Group	Buying Agreement	Order Management Business Unit	Notes
ADDRESS (BILL TO)				1					Primary
ADDRESS (SHIP TO)			1						Primary
ADDRESS (SOLD TO)		1							Primary
ALLOW PRODUCT SUBSTITUTIONS		1
BILL TO		1							Highest priority
BILL TO CONTACT				1
BILL TYPE				1	2
BUYING AGREEMENT ID		1							Or customer group. Default
CANCEL BACKORDER			2		3		1
CARRIER ID			2		3		1
CARRIER ID EXPORT			2		3		1
CURRENCY CODE		1
COMMISSION LEVEL								1
COMMISSION METHOD									The default is the commission percent.
CUSTOMER CHANNEL		1
CREDIT CARD INFORMATION		1							Bill-to customer contact
CUSTOMER PO				2			1		Not expired
DELIVERIES RESTRICTED TO ORDER			2		3		1	4
DIRECT INVOICING				1
DISTRIBUTION RULE								1
EXCLUSIVE PRICING ID		1			2
EXPORT			1
FREIGHT BILL				1
FREIGHT CHARGE METHOD		2				3	1
FREIGHT TRM			2		3		1
FREIGHT TRM (Export)			2		3		1
WEIGHT AND VOLUME ARBITRATION PLAN		1							2 — default weight and volume arbitration plan
ORDER DATE									System date or the quote date for quotes.
ORDER GROUP	1
Order Owner	1
ORDER, QUOTE	Prefix from User Preferences								System
ORDER STATUS, QUOTE STATUS									Open
PARTIAL ORDER			2		3		1
PARTIALS			2		3		1
PAYMENT METHOD				3	2		1
PAYMENT TERMS ID				2	3		1		Or from payment terms on the price formula
PRODUCT SOURCE		2					1
PRICING ARBITRATION PLAN		1				2			3 — Uses pricing arbitration plan
PRIORITY			2		3		1
PRIORITY (Export)			2		3		1
QUOTE NUMBER									From converted quote
SHIP PRIOR			2		3		1
SHIP TO		1							Highest priority
SHIP VIA			2		3		1
SHIP VIA (Export)			2		3		1
SINGLE SHIP FLAG			2		3		1
SOLD TO CONTACT			1
SOLD TO CONTACT		1
SOURCE	2				1
STANDARD DISCOUNT					1
STORE #			1
SUBCUS-TOMER1				1
SUBCUS-TOMER2				1
SUPPORT TEAM CODE			1						Uses default team
SHIP FROM BU	1
SHIP TO CONTACT			1
TAX CODE			1
TAX TRANSACTION TYPE			1
TRANSPORTATION LEAD RULE CODE								1	2 — default
UNIT	1
USE PREFERRED CARRIER FOR FREIGHT			2		3		1
VMI SHIP TO			1

Setting Default Line Information

This table describes line defaults:

Field Label	Header	Other Record or Default	Notes
ADDRESS	1	2. Ship to primary	NA
ADDRESS OVERRIDE	X	NA	If ship-to is the same as header
BUYING AGREEMENT ID	X	NA	NA
CANCEL BACKORDER	2	1. Buying agreement, 3. Ship-to, 4. Order group	NA
CARRIER ID	3	1. Inventory load , 2. Buying agreement, 4. Ship-to 5. Order group	NA
CARRIER ID (Export)	2	1. Buying agreement, 3. Ship-to, 4. Order group	NA
CUST ITEM	NA	Product alias	NA
CUSTOMER PO	X	NA	NA
EXCLUSIVE PRICING ID	2	1– Order group	NA
EXPORT FLAG	X	NA	NA
FREIGHT TERMS	2	1. Buying agreement, 3. Ship to, 4. Order group	NA
FREIGHT TERMS (Export)	2	1. Buying agreement, 3. Ship to, 4. Order group	NA
BUYING AGREEMENT LINE	NA	Buying Agreement, based on product, unit of measure (UOM), and business unit entered.	NA
IMPORT DATA	X	NA	NA
LINE	NA	System assigned	Increments on Order Management Business Unit.
UPN	NA	NA	NA
UPC	NA	NA	NA
LINE BACKORDER RULE	NA	1. buying agreement, 2. uses reservation backorder default arbitration plan	NA
LINE RESERVATION RULE	NA	Uses reservation backorder default arbitration plan	NA
LINE RESERVATION BACKORDER RULE	NA	Uses reservation backorder default arbitration plan	NA
ORDER RESERVATION BACKORDER RULE	NA	Uses reservation backorder default arbitration plan	NA
LOAD ID	NA	NA	NA
ROUTE	NA	NA	NA
ORDER GROUP	X	NA	NA
ORDER NO	X		NA
PARTIALS	2	1. Buying agreement, 3. Ship-to, 4. Order group	NA
PAYMENT TERMS	3	1. Buying agreement, 2. Price rule, 4. Order group	Price rule terms used if better than existing terms
PHYSICAL NATURE	2	1. Product	NA
PICK-UP	NA	NA	Defaults from the ship via.
PRICE PROTECTED	NA	1. Buying agreement, 2. Price list	NA
PRODUCT SOURCE	X		NA
PRIORITY	2	1. Buying agreement, 3. ship to, 4. Order group	NA
PRIORITY (Export)	2	1. Buying agreement, 3. ship to, 4. Order group	NA
REQUESTED ARRIVAL DATE, REQUESTED ARRIVAL TIME	1	2. Calculated based on requested ship date and time	Uses ship from closure, ship to, and carrier exception calendars.
REQUESTED SHIP DATE, REQUESTED SHIP TIME		1. Calculated if requested arrival date entered on the header, 2. Defaults to current date.	Uses transportation lead time to calculate if based on default header requested arrival date.
SCHEDULED ARRIVAL DATE, SCHEDULED ARRIVAL TIME	NA	Calculated	Uses transportation rule and sets for lead time and ship from closure, ship to, and carrier exception calendars.
SCHEDULED SHIP DATE, SCHEDULED SHIP TIME	NA	Calculated	Uses transportation rule and sets for lead time and ship from closure, ship to, and carrier exception calendars.
SHIP FROM	NA	Stock. The PeopleSoft Inventory business unit in the distribution network code with the highest priority that has the quantity ordered available. Kit or not enough quantity found for 1. The PeopleSoft Inventory business unit in the distribution network with the highest priority. If none, then the PeopleSoft Order Management business unit. Other non-stock. No default value for the ship from field appears on the page. However, when the non-stock product is marked for billing, the system uses the priority 1 PeopleSoft Inventory business unit for creating the shipping history record and the costing record.	If counter sale order, defaults from the header.
SHIP PRIOR	2	1. Buying agreement, 3. Ship-to, 4. Order group	NA
SHIP TO	X	NA	NA
SHIP TO CONTACT	2	1. Ship to customer	NA
SHIP VIA	4	1. Load, 2. Inventory item, 3. Buying agreement, 5. ship to customer, 6. Order group	NA
SHIP VIA (Export)	2	1. Buying agreement, 3. Ship-to, 4. Order group	NA
STANDARD DISCOUNT	2	1. Order group	NA
STATUS	X	NA	NA
STORE #	1	2. Ship-to	NA
TAX CODE	2	1. Ship-to	NA
TAX CUSTOMER GROUP	2	1. Based on ship-to customer	NA
TAX TRANSACTION TYPE	X	NA	NA
UNIT	X	NA	NA
UNIT COST	NA	Product cost (inventory items) or product UOM (non-inventory items)	NA
UOM	NA	Product UOM	Uses default.
USE PREFERRED CARRIER FOR FREIGHT	2	1. Buying agreement, 3. Ship-to, 4. Order group
VAT DATA	X	NA	NA

Setting Default Schedule Information

This table describes schedule defaults:

Field Label	Line	Other Record or Default	Other
ACTIVITY ID	NA	Product	Header
ALLOW OVERPICK	NA	NA	Ship-to customer options
CANCEL BACKORDER	1	2. Ship-to	NA
CARRIER ID	1	2. Ship-to	NA
CARRIER ID (Export)	1	2. Ship-to	NA
CLAIMBACK CONTRACT ID	X	NA	NA
COMMISSION METHOD	NA	Header	NA
CUSTOMER PO	X	NA	NA
CUSTOMER PO LINE	X	NA	NA
DOCUMENT REFERENCE	X	NA	NA
DISTRIBUTION CODE, REVENUE CODE, SURCHARGE CODE	NA	Distribution sets. PeopleSoft Inventory business unit if it has an associated PeopleSoft Billing business unit. PeopleSoft Order Management business unit only if no discount distribution code is associated with the price sets that apply to the line or schedule.	NA
EXPORT INFORMATION	X	NA	NA
DISTRIBUTION TYPE	NA	NA	Distribution sets
DIRECT SHIP	NA	Product	NA
FREIGHT TERMS	1	2. Ship to	NA
FREIGHT TERMS (Export)	1	2. Ship to	NA
INVENTORY ITEM	NA	Product	NA
LINE BACKORDER RULE	X	NA	NA
LINE RESERVATION RULE	X	NA	NA
LINE RESERVATION BACKORDER RULE	X	NA	NA
ORDER RESERVATION BACKORDER RULE	X	NA	NA
LINE	X	NA	NA
LIST PRICE	X	NA	NA
LOAD ID		NA	NA
ORDER NO	X		NA
QUANTITY SCHEDULED	X		From order quantity
PARTIALS	1	2. Ship to	NA
PAYMENT TERMS	2	1. Pricing	From price rule if better terms are found.
PC UNIT	NA	Product	Header
CUSTOMER PO SCHEDULE	NA	NA	From EDI
PICK-UP	X	NA	NA
PRICE PROTECTED	1	2. Price list	NA
PRIORITY	1	2. Ship to	NA
PRIORITY (Export)	1	2. Ship to	NA
PROJECT ID	NA	Product	Header
ROUTE	X	NA	NA
REQUESTED ARRIVAL DATE, REQUESTED ARRIVAL TIME	1	2. Calculated if requested ship date and time are changed.	Uses ship from closure, ship to, and carrier exception calendars.
REQUESTED SHIP DATE, REQUESTED SHIP TIME	1	2. Calculated if requested arrival date and time are changed.	Uses transportation lead time to calculate if based on default header requested arrival date.
SCHEDULED ARRIVAL DATE, SCHEDULED ARRIVAL TIME	NA	Calculated	Uses transportation rule and sets for lead time and ship from closure, ship to, and carrier exception calendars.
SCHEDULED SHIP DATE, SCHEDULED SHIP TIME	NA	Calculated	Uses transportation rule and sets for lead time and ship from closure, ship to, and carrier exception calendars.
SCHEDULE	NA	System assigned	Increments on Order Management business unit.
SHIP FROM	X	NA	NA
SHIP PRIOR	1	2. Ship-to	NA
SHIP TO	X	NA	NA
SHIP VIA	1	2. Ship-to	NA
SHIP VIA (Export)	1	2. Ship-to	NA
SKIP LOT ALLOCATION	NA	NA	NA
SKIP PROMISING	X	NA	NA
STATUS	X	NA	NA
STORE #	1	2. Ship-to	NA
SUPPORT TEAM CODE	NA	Header	NA
TAX CODE	2	1. Ship-to	NA
TAX CUST GROUP	2	1. Derived from ship-to	NA
TAX EXEMPT	NA	Header	NA
TAX TRANSACTION TYPE	X	NA	NA
UNIT PRICE	NA	1. Buying agreement, 2. price lists, 3. product price	If 2 or 3, then possible adjustments from pricing.
USE PREFERRED CARRIER FOR FREIGHT	1	2. Ship-to	NA
VAT INFO	2	1. Ship-to	NA

Setting Default VAT Information

VAT defaults are discussed in the documentation for processing orders in a VAT environment.

See Order Processing in a VAT Environment.