This chapter contains the following topics:
An accounts payable department has many responsibilities to fulfill to ensure that payments to suppliers are made on time and the needs for flexibility in the organization are met:
The accounts payable department is responsible for creating and maintaining a partnership with each supplier to ensure that all terms and conditions of the relationship are met.
The accounts payable department receives invoices and records liabilities and corresponding expenses or assets. Often, the accounts payable department will have to match vouchers with invoices and purchase orders from other departments such as purchasing.
The accounts payable department ensures that payments are made in the most timely, accurate, and efficient manner possible. Before paying its suppliers, the accounts payable department needs to consider several factors, such as the due date of the invoice, whether a discount can be taken, and the amount of cash on hand versus the amount due to suppliers.
This process flow illustrates the Accounts Payable business processes:
The JD Edwards EnterpriseOne Accounts Payable system works with other JD Edwards EnterpriseOne systems to ensure that all payables transactions and information are fully integrated into accounts payable.
This graphic illustrates the systems that integrate with the JD Edwards EnterpriseOne Accounts Payable system:
These systems integrate with the JD Edwards EnterpriseOne Accounts Payable system, as described:
This system debits and credits various general ledger accounts are when a voucher and payment are processed. When you enter a voucher, the system debits the general ledger expense account and credits the accounts payable trade account. When you pay the voucher, the system debits the accounts payable trade account and credits the bank account. The system creates vouchers in the JD Edwards EnterpriseOne Procurement system when you match a purchase receipt to the supplier invoice.
This system creates vouchers when you match a purchase receipt to the supplier invoice.
This system accumulates cost transactions and records them in the JD Edwards EnterpriseOne system.
The JD Edwards EnterpriseOne Capital Asset Management system automatically includes the equipment number from the purchase order on the voucher when you enter an equipment charge.
The JD Edwards EnterpriseOne Fixed Assets system, as part of the JD Edwards EnterpriseOne Capital Asset Management system, creates vouchers when you purchase (acquire) an asset or purchase items to maintain an existing asset.
This system creates vouchers after an expense report is approved and the audit process in the JD Edwards EnterpriseOne Expense Management system is complete.
This system creates vouchers when you process payments for contract settlements.
This system creates vouchers when you make payments against a contract for a job.
This system automatically creates vouchers for payroll taxes, insurance premiums, and other payroll liability amounts that must be paid to third-parties when you set it up to do so.
This system generates vouchers from the JD Edwards EnterpriseOne Contract Service Billing system and posts them to the JD Edwards EnterpriseOne Accounts Payable system.
The JD Edwards EnterpriseOne Account Payable system enables you to use a batch process to upload data from the Oracle Demantra Predictive Trade Planning software.
Multinational features enable you to build a global supplier network to optimize price, terms, and availability of goods. The multinational features in the JD Edwards EnterpriseOne Accounts Payable system include:
This feature enables you to pay vouchers in a domestic, foreign, or alternate currency, using any currency in the world, from the Australian dollar to the Japanese yen to the euro.
This feature enables you to communicate with suppliers in their preferred languages to enhance relationships and reduce potential misunderstanding regarding vouchers and other correspondence.
This section provides an overview of the steps that are required to implement the JD Edwards EnterpriseOne Accounts Payable system.
In the planning phase of your implementation, take advantage of all JD Edwards EnterpriseOne sources of information, including the installation guides and troubleshooting information.
When determining which electronic software updates (ESUs) to install for JD Edwards EnterpriseOne Accounts Payable, use the EnterpriseOne and World Change Assistant. EnterpriseOne and World Change Assistant, a Java-based tool, reduces the time required to search and download ESUs by 75 percent or more and enables you to install multiple ESUs at one time.
For information about the EnterpriseOne Oracle Business Accelerator solution for implementation of JD Edwards EnterpriseOne Accounts Payable, review the documentation available.
This table lists the suggested implementation steps for the JD Edwards EnterpriseOne Accounts Payable system:
|Set up companies, fiscal date patterns, and business units.||See "Setting Up Organizations" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implementation Guide.|
|Set up accounts, and the chart of accounts.||See "Creating the Chart of Accounts" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implementation Guide|
|Set up the General Accounting constants.||See "Setting Up the General Accounting System" in the JD Edwards EnterpriseOne Applications General Accounting Implementation Guide.|
|Set up multicurrency processing, including currency codes and exchange rates.||See "Setting Up General Accounting for Multicurrency Processing" in the JD Edwards EnterpriseOne Applications Multicurrency Processing Implementation Guide.|
|Set up ledger type rules.||See "Setting Up the General Accounting System, Setting Up Ledger Type Rules for General Accounting" in the JD Edwards EnterpriseOne Applications General Accounting Implementation Guide.|
|Enter address book records.||See "Entering Address Book Records" in the JD Edwards EnterpriseOne Applications Address Book Implementation Guide.|
This table lists the suggested application-specific steps for the JD Edwards EnterpriseOne Accounts Payable system:
|Set up constants, user-defined codes (UDCs), next numbers, and automatic accounting instructions (AAIs). Optionally, set up country-specific information for Argentina, Brazil, Japan, the United Kingdom, Italy, Peru, Poland, and Venezuela.||See Setting Up the Accounts Payable System.|
|Set up payee control, payment instruments, print programs, print sequences, and payment information by business units.||See Setting Up the Accounts Payable System for Automatic Payment Processing.|
|Optionally, set up the system to process electronic funds transfers (EFT), electronic data interchange (EDI), BACS, and country-specific information for Argentina, Great Britain, Japan, Norway, and Sweden.||See "Setting Up Interfaces for Electronic Data Interchange" in the JD Edwards EnterpriseOne Applications Data Interface for Electronic Data Interchange Implementation Guide|
|Set up standard and country-specific payment formats.||See Setting Up Payment Formats.|
A business interface is a set of components that implementation teams can use to create an integration between JD Edwards EnterpriseOne and an external system. Business interfaces can include one or more of these business interface components:
Batch Import and Export Programs
For additional information about business interfaces, and the business objects available for this product area, see these topics in the JD Edwards EnterpriseOne Applications Business Interface Reference Guide: