Enter an account in the general ledger. You can use one of these formats for account numbers:
1: Structured account (business unit.object.subsidiary).
2: 25-digit unstructured account number.
3: 8-digit short account ID number.
4: Speed code.
You define the account format in the General Accounting Constants program (P0000).
Displays the amount of the invoice or voucher pay item that is eligible to be subtracted from the gross amount when the transaction is paid. The system calculates discount amounts based on the payment term entered on the transaction.
If the system calculates the discount, verify that it applies to the pay item specified. Usually, freight, sales tax, and labor charges that are included in the gross amount do not qualify for discounts.
In JD Edwards EnterpriseOne Accounts Receivable, displays the date that the net payment is due.
In JD Edwards EnterpriseOne Accounts Payable, displays the date that the payment is due to receive a discount or, if no discount is offered, the net due date.
The system calculates the due date based on the payment term entered, or you can enter it manually. If you enter a negative voucher or invoice (debit or credit memo), the system might use the general ledger date as the due date regardless of the payment term entered. A processing option in the master business function (P0400047 for vouchers and P03B0011 for invoices) controls how the system calculates the due date for debit and credit memos.
G/L Offset (general ledger offset)
Enter a code that determines the trade account that the system uses as the offset when you post invoices or vouchers. To locate the trade account, the system concatenates the value that you enter to AAI item RC or PC. For example, if you enter TRAD, the system searches for AAI item RCTRAD (receivables) or PCTRAD (payables).
You can assign up to four alphanumeric characters to represent the general ledger offset or you can assign the three-character currency code if you enter multiple currency transactions. You must, however, set up the corresponding AAI item for the system to use; otherwise, the system ignores the general ledger offset and uses the account that is set up for AAI item PC or RC for the company specified.
If you set up a default value in the G/L Offset field of the customer or supplier record, the system uses the value during transaction entry unless you override it.
Do not use code 9999. It is reserved for the post program and indicates that offsets should not be created.
Enter the amount that specifies the total amount of an invoice or voucher pay item. The gross amount might include the tax amount, depending on the tax explanation code. The system does not decrease the gross amount when payments are applied. When you void a transaction, the system clears this field.
Enter a code from UDC table 09/LT that specifies the type of ledger, such as AA (actual amounts), BA (budget amounts), or CA (foreign currency amounts). You can set up multiple, concurrent accounting ledgers in the JD Edwards EnterpriseOne General Accounting system to establish an audit trail for all transactions.
Enter a number that summarizes and classifies a general ledger account. Level 9 is the most detailed and level 1 is the least detailed. Levels 1 and 2 are reserved for company and business unit totals. Levels 8 and 9 are reserved for posting accounts in the Job Cost system. Examples of other levels are:
3: Asserts, Liabilities, Revenues, and Expenses.
4: Current Assets, Fixed Assets, Current Liabilities, and so on.
5: Cash, Accounts Receivable, Inventories, Salaries, and so on.
6: Petty Cash, Cash in Banks, Trade Accounts Receivable, and so on.
7: Petty Cash - Dallas, Petty Cash - Houston, and so on.
Do not skip levels of detail when you assign a level of detail to an account. Nonsequential levels of detail can cause rollup errors in financial reports.
Displays a number that identifies the pay item for a voucher or an invoice. The system assigns the pay item number. If the voucher or invoice has multiple pay items, the numbers are sequential.
Payment Terms, Pymt Terms, and Default Payment Terms
Enter the code that specifies the terms of payment, including the percentage of discount available if the invoice or voucher is paid by the discount due date. Use a blank code to indicate the most frequently used payment term. You define each type of payment term on the Payment Terms Revisions form. Examples of payment terms include:
Blank: Net 15.
001: 1/10 net 30.
002: 2/10 net 30.
003: Due on the 10th day of every month.
006: Due upon receipt.
The payment term code prints on customer invoices.
Pay Status, Pay Stat, and PS (payment status)
Enter the code from UDC table 00/PS that indicates the current payment status for a voucher or an invoice. Examples of codes include:
A: Approved for payment but not yet paid.
H: Hold, pending approval.
P: Paid.
Some payment status codes are hard coded.
Posted Code and PC (posted code)
Displays a code that the system uses to determine whether a transaction is available for the post process. Values are:
Blank: Unposted.
D: Posted.
P: Posted or posting. Depending on the type of transaction, the posted code has different meanings. If the code is assigned to an F0911 transaction, it indicates a posted status. If the code is assigned to any other transaction, it indicates that the system attempted to post the record but failed, due to an error encountered.
Enter a code that controls general ledger posting and account balance updates. You assign a general ledger post code to each account. Values are:
Blank: Allows transactions to post to the business unit. Posts subledger in detailed format for every account transaction. Does not require subledger entry.
B: Only allows posting to budget ledger types that begin with B, J, K, L, M, N, O or U.
I: Inactive account. No posting allowed.
K: Allows transactions to post to the business unit. However, the original budget is locked and change orders are required to change to the budget.
L: Subledger and type are required for all transactions. Posts subledgers in detailed format for every account.
M: Machine-generated transactions only. The post program creates offsets.
N: Non-posting transactions. Does not allow transactions to post or account balances to update. In the Job Cost system, you can still post budget quantities.
P: Does not allow transactions to post to the business unit. The job can be purged.
S: Subledger and type are required for all transactions. Posts subledgers in summary format for every transaction. This code is not valid for budget entry programs.
U: Unit quantities are required for all transactions.
X: Subledger and type must be blank for all transactions. Does not allow subledger entry for the account
Enter the date on which you purchased goods or services, or when you incurred a tax liability. If you leave this field blank, the system populates it based on the setting of the processing option in the Invoice Entry MBF Processing Options (P03B0011) and Voucher Entry MBF Processing Options (P0400047).
Enter the code that identifies a detailed, auxiliary account within a general ledger account. A subledger can be an equipment item number or an address book number.
Enter a subset of the object account. Subsidiary accounts include detailed records of the accounting activity for an object account.
Tax Ex, Tax Expl, and Tx Ex (tax explanation)
Enter a code from UDC table 00/EX that controls the algorithm that the system uses to calculate tax and G/L distribution amounts. The system uses the tax explanation code in conjunction with the tax rate area and tax rules to determine how the tax is calculated. Each transaction pay item can be defined with a different tax explanation code.
Enter the amount assessed and payable to tax authorities. It is the total of the VAT (value added tax), use, and sales taxes (PST).
If you leave this field blank, the system calculates the tax amount based on the Taxable Amount, Tax Rate/Area, and Tax Explanation Code fields and the defined tax rules.
When you enter a tax amount, you might receive a warning message if the amount is different than the calculated amount in the Tax Rate/Area field. This warning does not prevent you from completing the entry.
Enter the amount on which taxes are assessed.
You can either enter an amount in this field and the system will calculate the tax for you, or you can enter an amount in the Tax Amount field. If you type an amount in the Taxable Amount field, the system will validate it according to the tax rules.
Enter a code that identifies a tax or geographic area that has common tax rates and tax authorities. The system validates the code that you enter against the Tax Areas table (F4008). The system uses the tax rate area in conjunction with the tax explanation code and tax rules to calculate tax and general ledger distribution amounts when you create an invoice or voucher.