Instructing Operations

This chapter provides an overview of instructing operations and discusses how to:

• Enter operation header information.

• Enter operation details.

• Enter bulk receipt operations.

• Enter administrative operations.

• Enter removal operations.

• Enter quality assurance (QA) operations.

• Manage spirit operations.

• Manage empty vessel operations.

Understanding Instructing Operations

Operations are individual activities that together define the blend process. Operations include the activities of receiving bulk material into the system, crushing the bulk material and subjecting it to a variety of treatments, such as moving it into vessels with specific characteristics that are intended to affect the product, and stirring the liquid. You can also mix in additives that change the characteristics of the product, for example by raising the sugar content. As part of the process, you can perform quality tests to monitor the state of the product. At the end of the process, you package the product for sale purposes, for example you bottle the wine that you have produced.

Configured operations can be classified into seven major categories, as the following table illustrates:

When you elaborate operations, you must add tanks or VBTs containing one or more barrels to the operation. For additive, in-place, administrative, and QA operations you need only source vessels (From vessels) because you do not move the bulk material. Receiving, move, and removal operations require From and To vessels as the source and destination vessels of the operation. Vessels include not only tanks and VBTs, but also weigh tags, bills of lading, and bottling vessels.

The bulk material in a vessel is represented by the blend lot. Lots are the mechanism that the system uses to track changes to the bulk material. Operations change the attributes of the blend lot and effectively create new lots. For example, turning grapes into juice changes the material type of the bulk material. Moving bulk material into a barrel may result in style changes as a result of the impact of the barrel style. Mixing additives into the bulk material changes the QA result the next time you perform a test. Thus each operation has a Before and an After lot in relation to each vessel.

If an operation uses more than one vessel, for example in move operation, both the From and the To vessels have their own Before and After lots. If you move a quantity from one vessel to another, the After lot of the From vessel shows a decreased quantity, whereas the After lot of the To vessel shows the increase. The following diagram illustrates the relationship of vessels and lots in move operations:

Vessels and lots

The system enables you to move bulk material from one vessel to many, but also from many vessels to one. In addition, you can perform many-to-many movements.

Prerequisite

To create operations, you must first set up configured operations based on preconfigured base operations.

See Setting Up Configured Operations.

Entering Operation Header Information

This section provides an overview of operation header information and discusses how to:

• Set processing options for Operation Header (P31B69).

• Enter operation header information.

Understanding Operation Header Information

The operations that the JD Edwards Blend Management system uses are based on operation configurations that you have created previously. Every time you enter an new operation, you must select a configured operation as the basis. This configured operation provides default values and controls the type of information that you can enter for the new operation.

The system provides several methods for creating operations. You can add individual blend operations from the Operation Search program (P31B94). You can also create operations for a list of vessels that you select using the Inventory by Vessel View program (P31B81). Finally you can also create a work order and associate operations with the work order (P31B95).

You enter new operation information in two parts. In the operation header you specify the configured operation code, the winery for which you create the operation. When you set up configured operations, you can define valid or invalid wineries for each configured operation. On the operation header you also specify the operation workflow status. You must be set up with a valid address book number to be able to enter operation information. If you have implemented operation workflow security, the system validates the address book number in the Creator field against the security definition you have set up in the Operation Security program (P31B922). If you do not have the appropriate permission for the configured operation, winery and workflow status, you cannot enter the operation.

See Setting Up Operation Workflow Security.

To go on to operation details, you must save the operation header information. When you click the Continue button, the system saves and locks the header record and launches the Create/Edit Operation Detail program (P31B87).

See Also

Creating Operations from a List of Vessels

Creating Work Orders

Form Used to Enter Operation Header Information

Setting Processing Options for Operation Header (P31B69)

These processing options control default processing for the Operation Header program.

Default

These processing options control default values on the operation header.

Versions

These processing options control the versions that the system uses when the program calls other programs. The following table lists the programs in the order that they appear on the Versions tab, along with the default version. If you leave the processing options blank, the system uses this default version. You can define different versions in accordance with business processes.

Entering Operation Header Information

Access the Operations Header form.

Configured Operation	Enter the code of the configured operation that you want to use to create an operation.
Operation Status	Select the workflow status to which you want to set the operation. You must set up operation workflow statuses in the Workflow Status Mapping program (P31B74) to have them available for selection here. You can define multiple workflow statuses for each operation status. For example, you can define workflow statuses, such as Instructed, Scheduled, or Working for operation status Active. You can also set up workflow security for each operation workflow status.
Description	Enter a description for the operation you are creating
Winery	If you set up a default location for the user ID, this field displays the default branch/plant that you set up for the user ID. If you create an operation for a work order, this field displays the winery that you entered for the work order. In either case, you can manually override the winery before saving the operation header information.
Creator	Displays the address book number of the person who enters the operation. You can override the value.
Operation Number	The system generates an operation number when you save the operation header information that you entered. Displays the sequential number based on winery. This value is blank when the operation is at Draft status, and only assigned when the operation is saved at a status greater than Draft. You cannot modify this value.
Alternate Operation Number	Enter an alternate operation number, for example as a reference to an external processor. The system does not validate this number
Work Order	Displays the work order number if the operation results from a work order; otherwise, this field is blank.
Alternate Work Order	Enter an alternate work order number, for example as a reference to an external processor. The system does not validate this number

General

Select the General tab.

Instructions

Select the Instructions tab.

On this tab you can enter free-form text about the operation and attach additional information, such as images, OLEs, shortcuts, files, or URLs. Winemakers typically use instructions to communicate detailed instructions for performing the operation. The system enters instructions if you created the operation using a template.

Comments

Select the Comments tab.

On this tab you can enter free-form text about the operation and attach additional information, such as images, OLEs, shortcuts, files, or URLs. Operators typically use comments to communicate historical information about what happened while performing the operation.

Misc.

Select the Misc. (miscellaneous) tab.

The system uses these fields for search and reference purposes. Note that the first category code field contains a hard-coded value and cannot be changed. The first category code is used to define the operation type and icon that is displayed in Operation Trace/Track.

Entering Operation Details

This section provides an overview of operation details and discusses how to:

• Set processing options for Create/Edit Operation Detail (P31B87).

• Instruct vessels.

• Calculate move details.

• Instruct resources.

• Instruct equipment.

• Instruct consumables.

• Use single vessel entry.

Understanding Operation Details

You can begin to enter operation details after you committed the operation header information. For ease of use, the system presents the different parts of the Edit Operation Details form based on the definition of the configured operation and on the processing option settings.

The definition of the configured operation determines the types of information you can enter. For example, if you enter in-place or administrative operations, the system does not display the To vessel grid. If a configured operation is set up for instructing resources, equipment and consumables, you can enter this information for the operation you are creating. Otherwise all or some of these data entry grids do not appear on the form. For example, for portable tank relocations, you can enter resources, but no equipment or consumables. For operations that are defined as QA operation in the base configuration, for example, weigh tags or bills of lading, the system displays the Quality information area, and you can enter quality test results.

Note. One of the pieces of information that you can customize for configured operations is the title of the Edit Operation Detail form. If you define a form title specific to the configuration, the system displays this title when you launch the Edit Operation Detail form.

This implementation guide refers to this form by its generic title because the configuration-specific title is user defined.

Use the processing options to define which areas of the form are displayed by default and which appear collapsed. For example, you can specify that the operation header appears collapsed after you click the Continue button. You can also specify that areas of the Edit Operation Detail form appear collapsed by default even though you can open these areas when needed.

Instructing Vessels

Depending on the type of operation that you are creating, you need to enter From information and possibly To information for the vessels that you use in the operation. Vessel could be tanks, VBTs, bills of lading, weigh tags, or bottling vessels. For example, if you are creating an in-place operation, you only need to enter From information. However, if you are creating move operations, for example a tank-to-tank movement, you need to enter both From and To information.

When you create weigh tag and bill of lading operations, you must specify the material type. To calculate weight-to-volume and volume-to-weight operations correctly, you must specify the material type for the To vessel.

See Specifying Material Types.

As you enter VBTs, the system might resequence the list. To resequence the VBTs, click Customize Grid and create a customized view of the grid.

Note. When you add a vessel in the process of entering an operation, the system reserves the vessel record to you. If you delete the vessel from the operation, the record remains reserved to you, and no one else can use it for another operation.

This continued record reservation allows for the possibility that you might cancel the deletion of the vessel and use the same vessel again. If the system had released the record reservation after you deleted the vessel from the operation, another user would be able to use the vessel, and you would not longer be able to.

Calculating Move Details

After you enter From and To information and instruct the system to calculate each movement, the system:

• Sequences and displays each movement in the detail area below the Calculate Move button on the Edit Operation form.

• Updates the From/To/Planned/Actuals/Gain/Loss section of the Edit Operation Detail form for each movement that you select in the detail area below the Calculate Move button.

• Updates movement totals in the Operation Totals section of the Edit Operation Detail form.

  When there are multiple movements, the system calculates totals as aggregates of all movement yields.

Single Vessel Entry

To further streamline data entry for operations, some base operations are set up to allow single vessel entry. You use single vessel entry to record operations in the system after they have already been performed, also known as after the fact operations. The following base operations are set up for single vessel entry:

Note. For in-place operations, you must also set the Simple Vessel Entry processing option. In addition, you can use the Single From Vessel subform only when you add an operations. If you want to view or update an existing operation, the system displays the From Vessel grid and the In-Place tab.

Resources

Resources are the staff members who operate the equipment that is used in the operation. You can associate staff or work groups with an operation and track the time spent working on the operation.

Equipment and Consumables

Instructing equipment enables you to specify the various pieces of equipment that are necessary to complete the operation. You must specify the winery to which the equipment belongs. The system validates that the equipment that you specify is compatible with the way that you have set up equipment (valid equipment versus invalid equipment) for the configured operation. The system also verifies that the equipment that you specify is located in the winery in which the operation is occurring.

Equipment for an operation can come from any valid winery. You can use one or multiple pieces of equipment for an operation. Use the Equipment Parameter field in the equipment attributes to enter specific comments regarding the use of a piece of equipment that is used in an operation.

Consumables are dry goods that are used by the equipment during its operation. An example of a consumable is a filter. You can add, change, or delete consumable items. Consumables use a fixed quantity. Specify the item, branch, location, lot, quantity, and unit of measure for each consumable that is used in an operation. You can use consumables from different branches, if necessary.

When you instruct equipment on an operation, the Consumables tab displays the consumables that you associated with the equipment in the Create Equipment Attributes program (P31B05).

Additional Form Options

The following table lists additional options that the Edit Operation form provides:

Form Used to Enter Operation Details

Setting Processing Options for Create/Edit Operations (P31B87)

These processing options control default processing for the Create/Edit Operations program.

General

These processing options control the type of processing you can perform.

Display

These processing options control how the system displays different areas of the form.

Versions

These processing options control the versions that the system uses when the program calls other programs. The following table lists the programs in the order that they appear on the Versions tab, along with the default version. If you leave the processing options blank, the system uses this default version. You can define different versions in accordance with business processes.

Instructing Vessels

Access the Edit Operation Detail form.

Access the From and To Vessel area.

Depending on whether you enter a movement or an in-place operation, you complete the following fields only for From vessel or for both From and To vessels.

Calculating Move Details

Access the Edit Operation Detail form.

Select the Movement Detail tab.

Instructing Resources

Select the Resources tab. 

Work Group Code	Associate a work group that you want to perform the work with the operation.
Staff Number	Associate staff members that you want to perform the work with the operation.
Last Name and First Name	These fields display the name associated with the staff number you entered.
Actual Time and Actual Time UOM (time unit of measure)	Enter the actual time spent completing the operation-related tasks.

Instructing Equipment

Access the Edit Operation Detail form.

Select the Equipment tab.

Equipment Number

Select the piece of equipment you need to perform the operation. The system retrieves the equipment information from the Equipment Master table (F31B05).

Instructing Consumables

Access the Edit Operation Detail form.

Select the Consumables tab.

After you have selected the equipment needed for the operation, the system displays the consumables that you have associated with the selected equipment.

Using Single Vessel Entry

Access the Edit Operation Detail form.

Vessel Number/Class	You must enter an existing vessel number. When you leave this field, the system disables it so you can no longer change the vessel number. For the vessel class, the system uses the default value from the configured operation, for example, tank or VBT. When you leave the Vessel Number field, the system automatically populates the Before planned volume and measure.
Before Actual Volume and Before Actual Measure	Enter the actual Before volume or measure for the vessel. When you leave these fields, the system automatically calculates volume and percentage for survey and operation gains or losses.
After Actual Volume and After Actual Measure	Enter the actual After volume or measure for the vessel. When you leave these fields, the system automatically calculates volume and percentage for survey and operation gains or losses.
View Before Lot and View After Lot	Select either of these options to review details on the Before or After lot of the operation on the View Wine Lot Detail form.
View Vessel Detail	Click the access the View Tanks form. You can add and revise tank master records.
VBT Detail	Select to access the VBT Movement Details form. On this form you can rename the VBT, define the current use of the VBT, and change the barrel availability code. You can add barrels to the VBT or delete them. You can also empty barrels. This option is available if you have set up VBT as the From vessel class for configured operations that are based on any of the following base operations: ADJLOT: Adjust lot. ADJINV: Adjust inventory. ERROR: Error correction. QA: QA operation. COMPMAT: Composition material type.
Advanced Comment	Select this option for QA operations to access the Advanced Comments form. You can add comments for the QA test.
Remove Vessel	Select to remove the vessel you entered for the operation. If you entered a vessel in error, you can only remove it, but not change it.

Entering Bulk Receipt Operations

This section provides an overview of bulk receipt operations and discusses how to:

• Set processing options for Bill of Lading (P31B91).

• Create bills of lading.

Understanding Bulk Receipt Operations

You can receive bulk material into winery using two different methods. You can create a weigh tag, or you can receive bulk material using a bill of lading.

Weigh tag receipt operations involve the receipt of a blend lot of grapes from grower blocks to a weigh tag. Weigh tag details are inherited from the block. You can override the weigh tag details.

Weigh tag receipts are grower operations and are set up, entered, and managed through the JD Edwards EnterpriseOne Grower Management system.

See Entering Farms, Blocks, and Harvests, Managing Harvest Receipts.

For the purpose of receiving bulk material from sources within and external to the JD Edwards Blend Management system, the system provides a number of base operations that you use to create configured operations. You can create configured receiving operations based on the following base operations:

For receiving operations the From vessel class on the base operation is defined as the bill of lading. The bill of lading records the attributes of the material being shipped (primarily the composition details), but may also report the style, accumulated additives, and quality results. The bill of lading document number is generated by the system when the operation is updated to an active status.

You can record survey losses on bill of lading vessels as defined in the configured operation.

Receipt Bill of Lading

External receipt operations involve the receipt of bulk material from a third party not managed within the winery. Bulk material, such as juice, or wine, is moved from a transport tanker to vessels, such as barrels or tanks. After the receipt operation, a receive-to-tank operation must take place to move the contents of the bill of lading vessel into a tank.

To create a purchase order and receipt for a bill of lading automatically, you set a processing option for the Bill Lading program (P31B91). The system creates the purchase order and receipt when you close the bill of lading operation. The receipt to ERP inventory is linked to the bill of lading.

When the system creates the purchase order, the purchase order is automatically linked to the bill of lading and will always be used for that bill of lading. For example, if an error occurs while creating the receipt, the purchase order remains linked to the bill of lading. The system updates the bill of lading with the purchase and receipt information.

If you use the JD Edwards EnterpriseOne Grower Management system, the purchase order and receipt information provides the link between the bill of lading and a contract. You cannot link a contract directly to a bill of lading.

If you do not want to have the system automatically create purchase orders, you have the option to create a purchase order for the bill of lading manually. A receiving bill of lading operation:

• Increases blend inventory by the amount received. ERP inventory is decreased for the item that is cross-referenced with the material type on the bill of lading vessel.

• Enters the lot details from the bill of lading of the received bulk material.

• Records a survey or operational loss associated with the To tank.

• Uses a user-defined weight factor to calculate liquid volume.

When you receive bulk material, you can only receive one lot per bill of lading. For tracking purposes, you can select an existing, virtual or imaginary lot as the default for the lot attributes on the bill of lading. You use the Inventory by Vessel View program (P31B81) to create a virtual lot for the bill of lading by copying an existing lot or creating a new virtual lot.

You can enter composition details for the bill of lading only when you first enter the operation. If you want to change composition details for the bill of lading receipt operation later, you cannot make those changes on the Edit Bill of Lading Details form because the Composition grid can no longer be edited. Instead, you can change composition details on the Instruct Lot Attributes form.

To create the bill of lading's After lot by using a copy of an existing lot, you set a processing option for the Bill Lading program (P31B91). If you copy lot attributes to the bill of lading using a virtual lot, you do not enter EUR and composition information for the bill of lading. The system creates a new After lot for the bill of lading and copies the lot details from the virtual lot that you associate with the bill of lading. The virtual lot number appears on the bill of lading header as a reference to the origin of the lot details but serves no other purpose.

Receive To Tank

This operation involves the movement of a bulk material from a bill of lading to a vessel. Bulk material, such as wine or juice, is moved from a transport tanker to vessels such as barrels or tanks.

A receive bulk material internal operation:

• Retains the blend lot details from the bill of lading of the received bulk material.

  This operation is only used to get the bulk material from the bill of lading vessel operation into a tank.

• Records a survey or operational loss associated with the TO Tank.

• Uses a user-defined weight factor to calculate liquid volume.

Receive Full Tanks and Barrels

Receiving full tanks or barrels involves the receipt of bulk material in full vessels, such as barrels or portable tanks from another winery, or from a third party within the winery for specialized processing.

A receive full vessels internal operation:

• Inherits the blend lot details of the received bulk material.

• Increases inventory by the amount received. ERP inventory decreased for the item that is cross referenced with the material type on the bill of lading vessel.

• Retains the blend lot details from the bill of lading of the received bulk material from the associated ship operation.

• Updates the associated vessel master record so the vessel is in the new winery.

  Once a ship operation is closed, the tank status is updated to Not In Branch in the shipping winery. When the receive operation is closed, the tank status in the receiving winery is updated to Active. ERP inventory is decreased for the item that is cross referenced with the material type on the bill of lading vessel.

Receive Transfer

You only use the receive transfer internally (for example, within wineries) and in conjunction with a transfer operation. When you use the receive-transfer operation, you do not use a receive-to-tank operation. Additionally, you cannot enter the composition details on the bill of lading; the composition details are inherited from the lot in the transfer operation.

Crush

Crush operations move bulk material from a weigh tag created in the JD Edwards EnterpriseOne Grower Management system to a blend tank. The crush process can result in a change of material type. For example, you can take grapes from a weigh tag, crush them and place the resulting juice in a tank. The following table describes different types of crush operations:

Crush operations may be created and included on the same jobs as weigh tags, or they be assigned to separate jobs. For white grapes, typically, weigh tag, crush, drain, press, and additive operations are all on the same job.

Important! For crush operations to work correctly, you must complete a number of setup steps in JD Edwards EnterpriseOne Grower Management and in JD Edwards Blend Management.

You must set up the following information:

• Set up weigh tag and crush operations with weight as the unit of measure type for the From material type.

• Define the weight unit of measure in the winery constants to match the weight unit of measure on the grower harvest.

Forms Used to Enter Bulk Receipt Operations

Setting Processing Options for Bill of Lading (P31B91)

These processing options control default processing for the Bill of Lading program

General

These processing options control processing for bill of lading entry.

Versions

These processing options control the versions that the system uses when the program calls other programs. The following table lists the programs in the order that they appear on the Versions tab, along with the default version. If you leave the processing options blank, the system uses this default version. You can define different versions in accordance with business processes.

Creating Bills of Lading

Access the Edit Bill of Lading Details form.

After you enter operation header information and the receipt quantity, the system generates the bill of lading number and launches the Bill of Lading program.

General

Select the General tab.

Purchase Order

Select the Purchase Order tab.

If you selected the processing option to have purchase orders and receipts created automatically, these fields display information from the purchase order and receipt that the system created. These fields link the bill of lading to the ERP receipt:

• Order number

• Company

• Company

• Order type

• Suffix

• Line number

• Receipt line number

• Location and lot number

If the system does not create the purchase order and receipt automatically, you can enter order information manually.

Default Lot Info

Access the Default Lot Info tab.

The system displays this tab only if you have set the lot creation method in the processing options to 1.

The fields on this table display the information from the virtual lot that you created in the Inventory by Vessel View program as the default lot for the bill of lading:

• Blend ID

• Operation ID

• Vessel number

• Blend lot number

• Vessel class

Instructing Tank Operations

This section provides an overview of tank operations and discusses how to:

• Enter tank-to-tank movement operations.

• Enter tank-in-place operations.

Understanding Tank Operations

There are several types of tank operations that involve the movement of wine or juice as well as in-place operations that you use during the winemaking process.

Drain Grapes

Drain and press operations usually follow the crush operation in a rapid succession.

During a drain operation, liquid is drained off (free run) and the must and the material type is changed to juice. After measures can be taken for the juice, the unit of measure changes to volume, such as liters or gallons. An initial free run operational yield may be calculated at this time.

The volume of drained juice is then moved into a TO vessel.

Press Grapes

Following the drain operation, the remaining must is pressed. There are two basic types of press operations:

• Press Instructed By Equipment

  Separate juice or wine from grape pulp and seeds using a piece of equipment called Press. The operator determines the pressure or the operation creator instructs the pressure.

• Press Instructed By Bar Pressure

  Bar pressure is the measure of pressure applied when the press is used, for example, 1/4 bar or 1/2 bar. The pressure is preconfigured.

Tank-to-Tank Movement

There are several types of tank to tank movement operations:

• Blending

  Blend lots together to achieve a specific mix.

• Racking

  The movement of juice or wine from one tank to another, leaving some material, or lees, behind.

• Movement

  A movement of bulk material from one or more tanks into one or more tanks may include combining blend lots.

• Filter/Centrifuge

  A filter/centrifuge operation is the process of clarifying wine or juice using a piece of equipment, such as a filter or a centrifuge. This operation requires the movement of juice or wine from one or more FROM vessels to one or more TO vessels using filtering equipment. The filter/centrifuge operation may be performed in between most operations

Unknown Vessels

Unknown vessels are created by the system with vessel class T (tank). Unknown vessel numbers are generated using next numbers. They are stored in the Unknown Vessel Master table (F31B103).Unknown vessels have an infinite capacity. You can define an unknown vessel for operations that are in Draft, Planned, or Active status. The preceding operation that fills the unknown vessel has to be at status Active, Actual, or Closed. If both the filling operation and the new operation are in the same work order, the status of the preceding operation can also be Draft or Planned.

After you have replaced an unknown vessel with an actual vessel in an operation, the system performs the following updates:

• The operation is removed from the dependency chain of the unknown vessel and added to the dependency chain of the actual tank.

• The system recalculates the downstream operations in both dependency chains.

  The unknown vessel is not automatically replaced during this process. You can do so manually in the Create/Edit Operation Detail program (P31B87).

Unknown vessels can be reused as long as they are not closed.

Tank-in-Place

There are several types of tank-in-place operations:

• Temperature management

  Temperature management, such as heat, chill, and heat exchange, is used to obtain optimum fermentation for fining or to maintain stability.

• Cap management

  Caps, for example, pump over, punch down, aerate, and tub and screen, are formed in a red fermentation vessel by the separation of the floating grape skins from the juice. Cap management involves the mixing of the cap and the juice to increase the skin exposure.

• Stabilization

  Use stabilization, for example, heat, cold, or pasteurize, to ensure sediment does not drop out of the wine if it becomes subjected to unusual heat or cold during the transport, storage process or in the bottle.

• Mix

  Use equipment such as a propeller or pump to mix juice or wine in a tank.

• Tank Relocation

  Tanks, portable vessels, puncheons, casks and bins may need to be moved from one location to another within a winery. Relocation can occur during any operation or as a separate operation.

Form Used to Instruct Tank Operations

Entering Tank-to-Tank Movement Operations

Access the Edit Operation Detail form.

Enter the information for the From and To tanks, enter the move quantity, and calculate the move.

Entering Tank-in-Place Operations

Access the Edit Operation Detail form.

Enter the information for the From tank.

Instructing Barrel Operations

This section provides an overview of barrel operations and discusses how to:

• Enter barrel move operations.

• Enter VBT movement details.

Understanding Barrel Operations

A VBT is the grouping of barrels to form a single entity that contain a single blend lot for oak operations. A VBT makes it easier to inquire, order and instruct work, record work performed, and finalize work results.

The barrels within a VBT might have similar attributes. Attributes of the individual barrels are accumulated and applied to the blend. The aggregate styles reflect the barrels contained in the VBT. For example, a group of five American Oak Barrels and 15 French Oak Barrels have a style of 75 percent French Oak and 25 percent American Oak. The collective attributes of a VBT affects the blend like a tank or other single vessel.

Cellar operations can be conducted for the entire VBT. If an operation is performed on only some of the barrels in the VBT, then these barrels may be separated and a new VBT created. The VBT number and the individual barrel numbers or barrel collection numbers are recorded against the cellar operation. Limited information is recorded against each barrel.

You can create a VBT and apply it at any time in the life of the barrel. A VBT may be created or changed as a separate operation or as part of another operation, for example, a rack and return or a barrel fill.

The creation of a VBT and the addition or removal of barrels from a VBT are typically part of other barrel operations, and are not usually performed as an independent operation. The splitting or merging of VBTs is also generally performed as an independent operation.

VBT Movement Details

You must enter values in the Capacity Type and VBT Type fields in the To Vessel area before you create a new VBT. You can dynamically generate a new VBT if the To Vessel is a VBT.

You may add or remove barrels from the VBT, which increases or reduces the aggregated volume of the VBT and might change the summary attributes. If the barrels that are added to a VBT contain blends, then the two blend lots will be mixed according to the standard blending rules.

When you add a barrel to a VBT, the barrel is by default considered full, but you can empty the barrel as part of an operation. When you empty a barrel that belongs to a VBT, the barrel remains in the VBT with a quantity of zero and a barrel volume status of Empty. When you close an operation, the system updates location and rack for all barrels, including empty barrels. You can update the location and rack for the empty barrel. In this case the system deletes the barrel from the From VBT details and adds it to the To VBT detail.

When you empty a barrel in an operation, the system displays the empty barrel in the VBT for the After lot. However, if you use the same VBT that includes an empty barrel in a subsequent operation, the system does not copy the empty barrel to the After lot for that VBT and operation.

You can refill empty barrels, but only if they are not associated with a new VBT.

Note. You can view empty barrels using the Barrel Inquiry program (P31B03E) by filtering barrel records on the barrel volume status.

Barrel Fill

A barrel fill operation is the process by which bulk material is filled to specific barrels. The barrels are filled to capacity (either fermenting or nonfermenting). There are several types of barrel fill operations:

• Barrel ferment fill

  Fill barrels to a specific partial capacity with unfermented juice in order to conduct alcoholic or malolactic fermentation in the barrel. Barrels are filled partially to allow room for fermentation.

• Fill with wine

  Fill barrels to complete capacity with wine for aging or storage in barrels.

• Drain to barrel

  Juice that has finished fermentation in a tank (usually red) is drained from a tank or press by gravity and put into barrels to age.

Barrel-to-Barrel

Barrel-to-barrel operations can include:

• Barrel-to-barrel rack

  The barrel is racked removing the clear bulk material to a temporary tank, leaving the lees in the Barrel. The lees are removed from the barrel to another vessel. Barrels in a VBT may change as the wine is moved from barrel to barrel, and the total volume decreases when the lees are removed.

• Rack and back

  The barrel is racked removing the clear bulk material to a temporary tank , leaving the lees in the barrel. The lees are removed from the barrel to another vessel. The bulk material in the temporary tank is returned to the same barrels.

• VBT Maintenance

  The barrel is racked removing the clear bulk material to a temporary tank, leaving the lees in the barrel. The lees are removed from the barrel to another vessel. The bulk material in the temporary tank is returned to the same barrels.

• Split

  Split an existing VBT into two or more VBTs, resulting in new blend lots.

• Merge

  Merge two or more VBTs into a single VBT.

• Add barrels to a VBT

  Increase the capacity of an existing VBT by adding barrels, resulting in a new blend lot.

Barrel-to-Tank

A barrel empty operation is the process by which juice or wine is removed from barrels and moved to a tank. Once the barrels are emptied they can be washed by various treatments. The empty and washed barrels are then either returned to a location as an empty barrel or filled with juice or wine.

There are several types of barrel empty operations:

• Sump out

  Barrels are drained by a sump using gravity and emptied.

• Pump out

  Barrels are drained by a pump and emptied.

• Empty on line

  Barrels are moved to a barrel line where they are emptied. This is typically followed immediately by a wash and refill in line.

Top Barrel-to-Barrel and Top Tank-to-Barrel

Wine slowly evaporates from each barrel. To maintain wine quality, barrels should not have a head space exposing the wine to oxygen. Topping is used to eliminate the head space. Topping is generally a recurring operation, for example, every 30 days. The performance of a topping generates the due date for the next topping. Topping may affect any attributes of the wine.

There are three basic types of top barrel from barrel operations:

• Self topping

  The wine used for topping comes from the same VBT as the wine being topped.

• Barrel ferment top from barrel

  This is typically done in conjunction with a sulfur addition simultaneously to stop fermentation. The addition is done as a separate operation after the topping operation where the capacity is usually around 85 to 90 percent. A loss is not recorded.

• Barrel-to-barrel top

  Barrels may be topped with wine from another barrel.

Barrel In-Place

Barrel stirring involves the mixing of wine in a barrel with the lees that may have settled to the bottom of the barrel. Sometimes barrels are topped at the same time as they are stirred. Barrel stirring can be performed using a manual or a powered stirring device. Barrel stirring is generally a recurring operation, for example, every 30 days.

There are two basic types of barrel in-place operations:

• Barrel stir

  The mixing of wine in a barrel with the lees that may have settled to the bottom of the barrel.

• Batonage stir

  Barrel stirring where wine is left on lees and stirred weekly.

• Barrel relocation

  Many operations involve the physical movement of a number of barrels from a storage location to a work area where the operation is performed. The barrels are then returned to the same or a different storage location. The locate vessels operation can be an integral part of other operations, or can be performed as an independent operation.

Forms Used to Enter Barrel Operations

Entering Barrel Move Operations

Access the Edit Operation Detail form.

Complete the fields in the From vessel grid. If you move bulk material from a tank to a VBT, the vessel fields are displayed as tank fields. If you move bulk material between VBTs, the vessel fields contain VBT related information.

Select the To vessel grid. The following fields are specific to VBTs. All additional fields in the grid are the same for all vessels.

Entering VBT Move Details

Access the VBT Movement Details form.

If you move bulk material from another vessel to a VBT, the system displays only the To VBT area. If you are moving bulk material between VBTs, the system displays both From and To VBT.

Complete the fields on the From and To VBT grids depending on what type of VBT operation you are entering.

Instructing Additives

This section provides an overview of additive operations and discusses how to instruct additives.

Understanding Additive Operations

Additives are dry goods that are added directly to the product during the winemaking process. Examples might include:

• Alcohol

• Sulfur

• Cultures

• Wine-based additions

• Fining agents

• Sugar

You set up additives as items in the JD Edwards EnterpriseOne Inventory Management system. Item setup includes information such as stocking type, line type and lot processing information. When setting up item information, you must set up the unit of measure conversions that you need when creating additive operations. For costing purposes, define an item cost for the additive.

See Entering Item Inventory Information.

Additives are composed of active and inactive ingredients. Set up a bill of material to list all the ingredients of the additive and to specify whether each ingredient is an active or an inactive ingredient. An additive can have more than one active ingredient.

You can set up multiple bills of material for an additive item, for example, bills for various batch sizes. When you create additive operations, the system uses the bill of material quantities to calculate the quantity of additives required to produce the specified quantity of wine.

See Setting Up Bills of Material.

Additive operations are configured to be in-place operations. When you enter an additive operation, the system displays the single vessel entry form. You must specify the tank or barrel to which you want to add an additive. Specify only one additive per additive operation. Enter the additive information on the Additive tab. You can specify the item number of the additive, the business unit where it is stored, the batch quantity that you want to use, and the lot and location. When you add an additive to an operation, the active ingredients from the bill of material of the additive item are displayed in the detail area.

There are four different methods for adding additives and calculating the additive quantity:

• Fixed quantity.

  You add a fixed quantity of the additive to the vessel and lot.

• Targeted Parts Per Million (PPM).

  The system calculates how much additive quantity to add to the vessel or lot based on a targeted concentration of the active ingredient. The concentration is expressed as parts per million (PPM) of an active ingredient: PPM = 1 milligram ÷ 1000 liter.

  You must select the ingredient to be targeted within the grid, specify the targeted PPM, and click the Calculate button. The system calculates the quantity of the additive that is necessary to meet the targeted PPM.

• Rate

  The system calculates the total quantity of an additive based on a specified rate. For example, you might want to add 10 grams of an additive every 10 minutes for the duration of the operation (two hours). The system calculates the total additive quantity for the operation to equal 120 grams. Specify the rate quantity and rate interval when using this method.

• Flow

  The system calculates the total quantity of an additive based on a flow. For example, you might want to add 10 grams of an additive for every 100 gallons in the vessel. If the vessel contains 2000 gallons, the system calculates the amount of additive that you must add during that operation (in this case, 200 grams). Specify the flow quantity and per volume quantity when using this method.

When you create an additive operation, the system stores the active ingredients with the lot as parts per million. The ingredients are copied or added to the lot's existing active ingredients. You can review the existing and new active ingredients added for a lot on the Instructed Attributes form.

The types of information that you must specify when instructing additives include:

• Additive identifier.

• Additive form (liquid, gas, and so on).

• Amount or rate.

• Instructions.

• Equipment necessary to use the additive.

• Limits and other specifications that the system uses for validation.

Prerequisites

Before you can use additives, you must set up:

• Item and item branch records for the additive and its components.

• Unit of measure conversions for the active ingredient.

• A bill of material for the additive, defining the active ingredient.

Form Used to Instruct Additives

Instructing Additives

Access the Edit Operation Detail form.

Winery	Enter the branch/plant for the additive item.
Item Number	Enter the item number of the additive. You can use additives that are set up in a different branch/plant than the current winery.
Before Blend ID and After Blend ID	The system displays the Blend ID of the Before lot and the Blend ID after you calculate the additive operation.
Batch Quantity	Enter a batch quantity to use specify a batch bill of material.
Location	Enter the location from which you want to commit the additive.
Lot/SN	Enter the lot from which you want to commit the additive quantity, if the additive is a lot-controlled item.
Fixed/Target PPM/Rate/Flow	Select one method for calculating the additive quantity.
Quantity	Enter a quantity for an additive. This value represents a fixed quantity, PPM, flow, or rate, depending the method you select.
Calculate	Click to calculate the extended additive quantity based on the quantity you entered and the calculation method you specified.
Total Quantity	Displays the total quantity of additive to apply to the lot. This value is calculated from the additive quantity based on the selected calculation method

Instructing Administrative Operations

This section provides an overview of administrative operations and discusses how to:

• Adjust inventory.

• Declare loss.

• Override the composition material type.

Understanding Administrative Operations

Administrative operations do not involve actual work in the winery. They are in-place operations and are most frequently used to make changes or to correcting errors on blend lot attributes. You can perform administrative operations to:

• Adjust lots.

• Adjust inventory.

• Correct errors.

• Declare loss.

• Override the composition material type.

Adjust Lots

You can adjust attributes for multiple blend lots in a single operation. Generally, you change lot attributes and lot summary attributes as part of another operation, however, it is sometimes necessary to change the attributes on a current lot of wine when no other treatment is occurring to the wine.

See Managing Lot Attributes.

Adjust Inventory

An inventory administrative operation is used to adjust the volume of a blend lot.

Error Correction

Error correction operations are the only way to modify lot composition and accumulated additives without performing work against the wine.

Declared Loss

A declared loss operation records a loss of bulk material that is unusual or extraordinary. It is not a survey or operational loss and does not impact yield or total allowable losses. Causes for a declared loss could be a tanker crash or a warehouse disaster.

Composition Material Type

The system provides an administrative operation that enables you to override the composition material type for a blend lot. You can specify the new composition material on the operation header. When you close the operation, the system updates the composition material type on the After composition record for the lot.

Adjusting Inventory

Access the Edit Operation Detail form.

Enter the actual Before volume or measure if you want the inventory adjustment reported as a survey gain/loss. Enter the actual After volume or measure if you want the inventory adjustment reported as an operation gain/loss.

Declaring Loss

Access the Edit Operation Detail form.

Overriding the Composition Material Type

Access the Edit Operation Detail form.

Enter the override composition material type.

Instructing Removal Operations

This section provides an overview of removal operations and discusses how to:

• Enter shipping operations.

• Enter bill of lading details for shipping operations.

• Enter transfer operations.

Understanding Removal Operations

For the purpose of shipping and transferring bulk material, the system provides a number of base operations that you use to create configured operations. You can create configured transfer and shipping operations based on the following base operations:

Ship Bulk Material

The shipping/dispatch operation involves the physical movement of a bulk material lot to a transport tanker for shipment to a third party for specialized processing. Shipments are also used for sales of bulk material. The bill of lading is a document generated at the shipping winery and serves as a source document at the receiving winery. A printed bill of lading is a legal document between the shipper and carrier, and is required for the transportation of wine or juice between wineries and bottling facilities. The bill of lading records the origin and destination of the shipment, the weight or volume of the shipment, and vehicle attributes, such as registration number and bond number. In addition, the bill of lading records the attributes of the material being shipped (primarily the composition details), but may also report the style, accumulated additives, and quality results.

Note. A bill of lading vessel may contain a bill of lading document number. In the United States, a bill of lading document is a TTB Form 703 in the US. In Australia, a bill of lading document is a LIP Declaration Form. The bill of lading number is a state-controlled number, and a record must exist for each consecutive number.

This type of operation is used for external shipping. This operation creates a bill of lading vessel, including the trucking details. Once a bill of lading document number is generated, it cannot be deleted from a bill of lading vessel. The bond serial number is only generated if it is required, and it is generated only if the shipping operation is active. A new bill of lading vessel is created for every ship operation. You cannot reuse a bill of lading.

A shipping/dispatch operation:

• Reduces inventory by the amount shipped. ERP inventory is increased for the item that is cross-referenced with the material type on the bill of lading vessel.

• Generates a bill of lading to certify the state and composition of the wine for shipping.

• Records a survey loss associated with the bill of lading, but not an operational loss.

• Uses a user-defined weight factor to calculate liquid volume.

The volume dispatched from the shipping winery is the volume that is on the transfer documents. The system validates the volume using one of these methods:

• From tank measures

  The From Tank Before and After tank measures determine the volume moved and entered on the transfer document.

• Flow Meter

  A flow meter can also be used at some sites. (United States only)

• Tanker Gauging

  Volumes are measured from tanker gauges. This information is entered on dispatching winery and tanker company consignment notes. (Australia only)

Ship Full Tanks and Barrels

An operation shipping full vessels involves the physical transfer of bulk material in full vessels to another winery in, including transfer to a third party for specialized processing, where the third party is managed within the winery. This operation does not require the additional movement from vessels to tankers. You can associate a internal operation for receiving bulk material at the receiving winery, including the preservation of blend lot details. The bulk material being transferred remains property of the shipping winery until received.

These operations are for internal shipment.

A ship full vessel operation has the same characteristics as a shipping/dispatch operation. In addition to these characteristics, a ship full vessel operation:

• Updates the associated vessel master record so that vessel is in new winery.

  The barrel winery is changed from one winery to another within the master table. The tanks are copied and associated with the new winery. When this record is copied, the tank status in the receiving winery is updated to Waiting for Receipt.

• Copies the From vessels from the associated ship operation to the To vessels in the receive operation.

The From Vessels must be of the same material type.

Once a ship operation is closed, the tank status is updated to Not In Branch in the shipping winery. When the receive operation is closed, the tank status in the receiving winery is updated to Active. ERP inventory is increased for the item that is cross referenced with the material type on the bill of lading vessel.

Transfer Bulk Material

A transfer bulk material operation involves the physical transfer of bulk material to a transport tanker for shipment to another winery, or to a third party within the winery for specialized processing. This type of operations is only used internally within wineries.

Note. To successfully transfer bulk material from one winery to another, both wineries have to be set up with the same unit of measure system. For example, if the shipping winery uses metric units of measure, the receiving winery has to use metric units of measure as well.

This operation creates a bill of lading vessel, including the trucking details. Once a bill of lading document number is generated, it cannot be deleted from a bill of lading vessel. The bond serial number is only generated if it is required, and it is generated when the transfer operation is at an active status. . A new bill of lading vessel is created for every transfer operation. You cannot reuse a bill of lading.

A transfer bulk material operation:

• Reduces inventory at the shipping winery by the amount shipped.

  ERP inventory is increased for the item that is cross referenced with the material type on the bill of lading vessel.

• Generates a bill of lading to certify the state and composition of the wine for shipping, as well as trucking details.

• Records a survey loss associated with the bill of lading, but not an operational loss.

• Uses a user-defined weight factor to calculate liquid volume.

Prerequisite

To ship a full tank, you must define the tank as moveable in the Tank Master program (P31B08).

See Creating a Tank.

Entering Shipping Operations

Access the Edit Operation Detail form.

Enter the tank from which you are shipping bulk material, or the full tank or barrel that you are shipping.

Entering Bill of Lading Details for Shipping Operations

Access the Edit Bill of Lading Details form.

Enter shipping details for the quantity you are shipping, for example carrier information, vehicle, and driver information, as well as the quantities transported by each carrier.

Entering Transfer Operations

Access the Edit Operation Detail form.

Enter the tank from which you transfer bulk material and specify the quantity of bulk material that you want to transfer. You must enter the receiving winery. The system generates a bill of lading number, or you can manually enter a bill of lading number.

Instructing Bottling Operations

This section provides an overview of bottling operations and discusses how to:

• Set processing options for Bottling Vessel (P31B26).

• Enter bottling operations.

• Enter bottling vessel details.

• Enter decanting operations.

• Enter decant details.

Understanding Bottling Operations

Bottling operations are another type of removal operations and take place at the end of the winemaking process. Bottling can also be reversed by returning the finished goods of bottled wine to the winery as bulk material.

Bottling

A bottling operation is the final step of the winemaking process that records the movement of bulk wine to bottles, resulting in transfer of inventory.

A bottling operation removes the wine from the bulk wine system, and adds the wine to raw materials in the finished goods system, in addition to any transaction required for the finished goods bottling inventory. A bottling operation creates a single end use reservation (EUR). If there are multiple EURs in the From vessels when blending for a bottling vessel, a single EUR is created. You can issue the EUR item to a parts list for producing bottled wine.

A bottling operation:

• Costs the blend lot, accounting for variance to standard cost and gains and losses.

• Instructs the To After details.

  There can only be one bottling vessel per bottling operation.

• Records bottled, sampled, and broken quantities.

• Accounts for wine losses incurred in bottling, such as bottles used as samples and broken bottles to be used for legal reporting.

• Incorporates the operational losses in a calculation for a complete lot yield for the blend lot.

• Records quality tests to the To After blend lot.

• Updates the bottling operation with bottling details associated with the To After blend lot.

You enter the bottling completion quantities either in volumes or using the production unit of measure. You can enter the bottling quantities only on the Movement Details tab on the Edit Operation Detail form. The Edit Bottling Vessel Details form displays both volume and production unit of measures, but only the volume quantities are saved. The volume unit of measure used is set up in the winery constants.

You can also enter the COLA Number (U.S.) or Internal Approval Number (Australia).

Bottling Vessels

The system generates a bottling vessel number during a bottling operation. A decant operation can use only an existing bottling vessel. You can enter only the bottling quantities in the move details. When you click the Vessel Details button, the system disables the quantity fields.

Decant

A decant operation involves bottles of finished goods brought back to the winery as a bulk material in a tank for reasons such as the bottled wine is unacceptable, expired, defective, or may simply need to be rebottled.

The decanting process occurs after maturation, such as six months or more, the tirage bottles are taken to the transfer line by pallet. Decanting generally has other associated operations such as additives.

There are three types of decants:

• Bulk wine from bottles from the finished goods bottling line.

  This is also known as bottled wine returns. In this instance, the wine is considered to have left the bulk wine system and needs to be returned.

• Bulk wine from finished goods.

• Blends of multiple wines that are being decanted into the same To Vessel.

A decant operation:

• Stores the following historical details:

  • Finished goods.

  • Item number.

  • Finished goods lot number.

  • Historical blend lot number.

  • Bottling operation number.

  • Historical blend ID number.

  • Blend lot details.

• Identifies the quantity of finished goods to return to inventory.

  Decant operations use a bottling vessel which can also have decant details. These details can list specific items which are decremented in inventory.

• Increases inventory and inherits blend lot details from the related bottling lot.

Forms Used to Instruct Bottling Vessels

Setting Processing Options for Bottling Vessel (P31B26)

This processing option controls default processing for the Bottling Vessel program.

Version

This processing option controls the version that the system uses when the program calls other programs. The following table lists the programs in the order that they appear on the Versions tab, along with the default version. If you leave the processing options blank, the system uses this default version. You can define different versions in accordance with business processes.

Entering Bottling Operations

Access the Edit Operation Detail form.

Entering Bottling Vessel Details

Access the Edit Bottling Vessel Detail form.

Bottling Reference Number	Enter the bottling reference number, for example, the COLA number.
EUR Code	Displays the EUR code that you specified for the bulk material to be bottled.
Work Order Number	Select number of the work order that uses the EUR item on its parts list.
Inventory Location	Enter the storage location from which goods will be moved.
Inventory Lot Number	Enter a lot number for the EUR item.

Entering Decanting Operations

Access the Edit Operation Detail form.

Entering Decant Details

Access the Edit Decant Details form.

Enter decant details such as the item number and the location from which you are returning quantity to blend inventory.

Entering QA Operations

This section provides an overview of QA operations and discusses how to instruct QA operations.

Understanding QA Operations

A QA operation consists of a test or group of tests (test panel) that you perform on a quantity of bulk material. You perform quality tests at various stages of the blend process. For example, you might perform a BRIX test on incoming grapes, or a group of tests that include pH and BRIX tests during the fermentation stage. The operations that move bulk material into the system, weigh tags and bills of lading, are also set up to enable you to enter quality tests and results.

You can set up QA operations with default tests in the Operation Configuration program (P31B75). When you enter a QA operation, you can add additional tests or delete tests. When you select a test panel and the test panel already includes a test that you already associated with the operation, the system displays the test only once. You perform QA operations on only one vessel at a time.

A QA operation updates the lot's current QA status. In order to reflect the timing of the sample collection correctly, QA results may need to be inserted in the correct chronological date and time slot in the vessel and operation history.

You cannot use the Edit Operations Detail form to enter test results for a closed operation. You must use the Speed Edit Quality Results program (P31B98) to enter or revise test results for closed operations.

See Also

Using Speed Entry

Instructing QA Operations

Access the Edit Operation Detail form.

Complete the fields in the Single From Vessel area.

Enter test results in the Quality area.

Managing Spirit Operations

This section provides an overview of spirit operations and lists forms used to manage spirit operations.

Understanding Spirit Operations

In contrast to wine, spirits have a much higher alcohol content. Because of their high alcohol content, spirits have legal reporting requirements. The producer is required to track measured, adjusted, and absolute volumes. Spirit volumes are reported as proof gallons in the United States or as litres absolute alcohol (LAL) in Australia. This value is used to calculate taxes and duties on alcohol. Spirits can be blended with each other, but they can also be blended with wine in a process called fortification.

For spirit operations, the system does not provide special base operations. However, you must set up separate configured operations for spirit operations, such as configured tank-to-tank, shipping, receiving, and transfer operations. When you set up configured spirit operations, you must specify a To After material type. For tank-to-tank operations, for example, this setting is important because it indicates whether you are using the operation to move a spirit into a spirit vessel or into a vessel containing wine.

Note. You do not specify a To After material type for bill of lading operations involving spirits.

For configured spirit operations that move spirits into vessel containing wine, you also select the Fortification option. This setting enables the system to retrieve fortification operations for the Fortification report (R31B70).

To perform spirit operations you must select vessels that are approved for spirits. To approve a tank for spirits, you select the Spirit Approved option when you set up the tank in the Tank Master program (P31B08).

When you select a vessel containing spirits, the Temperature, Temperature Unit of Measure, and Gauging Document Number fields are enabled. You must enter a temperature and unit of measure when you enter actuals for a spirit operation. The system uses the temperature unit of measure that you set up in the winery constants as the default value for the operation.

For in-place operations, the system displays temperatures on the In Place tab for the From vessel containing spirits. For move operations, the system displays temperatures on the Move Details tab for the From and To vessels that contain spirits. When you fortify wine, the system displays temperatures on the Move Detail tab for the From vessel.

If you use single vessel entry, the system displays the temperature, unit of measure, and gauging document number in the Single Before Vessel area of the form as well.

For external receiving operations you enter the temperature, unit of measure, and gauging document number on the Bill of Lading Details form. You record only one temperature per bill of lading. The system uses the temperature you enter as the default temperature for the After lot. You can enter the temperature on the bill of lading only for an external receipt of spirits. If you create a receiving operation for a transfer between wineries, you cannot enter a temperature. The system automatically displays volumes at standard temperature. For any other bill of lading operations involving spirits, the bill of lading header does not display the temperature, temperature unit of measure, and gauging document number.

You must enter a gauging document number for any To or From vessel that contains a spirit. The system does not generate this number; you must enter it manually before closing an operation. The system stores the gauging document number in the Operation Vessel Assignments table (F31B70).

Because the volume of alcohol fluctuates when the ambient temperature changes, you have to measure and enter the ambient temperature for each spirit operation and vessel. You typically enter temperatures at the same time as actual quantities and dips. You must have entered the ambient temperature when entering actuals for a spirit operation. If you enter an actual dip or move value for a vessel containing spirits, but no temperature, the system issues an error.

To close an operation that uses a vessel containing a spirit, you must enter actual values for each vessel containing a spirit; otherwise the system issues an error. If the From vessel contains a spirit, you must enter an actual From After value. If the To vessel contains a spirit, you must enter an actual To After value. To close a spirit operation, each vessel containing a spirit must have a gauging document number.

The system displays the actual volumes for all volumes at ambient temperature. The only exception is the bill of lading which displays spirit volumes at standard temperature.

Based on the temperature conversion chart that you set up for a spirit material type, the system calculates volume adjustments for the standard temperature of the type of spirit. The system displays all lot and planned volumes at standard temperature, for example on the Instruct Lot Attributes and the View Wine Lots form. EUR and compositions calculations are based on the spirit volume after the conversion to standard temperature.

Depending on the setup in the winery constants, the system calculates and displays spirit volume either as alcohol volume or as proof volume on the Instruct Lot Attributes and the View Wine Lot Details form. The system does not calculate spirit volumes if you did not set up a QA alcohol attribute in the winery constants. If no QA alcohol results exist for an operation and a vessel, the system does not calculate the spirit volume.

To calculate spirit volumes at standard temperatures, the system needs an alcohol percentage, to retrieve the correct conversion rate from the temperature conversion chart. The system assumes that the QA alcohol percentage of the From After lot cannot change or be different than the QA alcohol percentage of the From Before lot. Because the QA alcohol percentage of the To After lot is unknown if the To vessel already contains a spirit, the system uses the QA alcohol percentage of the To Before lot to determine which temperature conversion rate to use for calculating the actual volume at standard temperature.

Note. If you enter an ambient temperature that falls above or below the range of temperatures for which you have set up conversions, the system issues an error because it cannot perform the conversion.

If the To vessel is empty or does not have a QA alcohol attribute, the system uses the QA alcohol percentage of the From Before lot to determine the temperature conversion rate. Normally, the system uses the QA blending rules to determine the QA alcohol percentage of the To After lot. However, because the typical QA alcohol blending rule is AVERG, the system cannot use this blended value to calculate the spirit volume of the To After lot when the To vessel was empty.

Temperature Conversion Rate

To retrieve the correct temperature conversion rate, you must have an alcohol QA result name for the lot that is applicable to the actual value. For To After actuals, the system searches for results first on the To After lot, then the To Before lot, and finally the From Before lot. If the system encounters a For To Before actuals, the system uses the To Before lot. For any From actuals, the system searches the From Before lot for test results.

If the temperature conversion rate is 1.0, the system was not able to locate a QA test result or you did not define the correct QA test result name for the operation.

The system may also retrieve a temperature conversion rate of 1.0, if the value for the actual measure or volume is 0. In this case, the system does not perform a conversion because 0 does not change regardless of what conversion factor might be applied.

Prerequisites

To manage spirit operations, you must:

• Define a default value for spirit volumes and enter an alcohol QA attribute value and unit of measure in the winery constants.

• Set up spirit material types in the Material Type Master table (F31B04).

• Set up temperature conversion charts and attach them to the spirit material types you use.

• Set up tanks as approved for spirits in the Tank Master table (F31B08).

• Set up configured operations for spirits.

• Select the fortification option for configured operations that are used to add spirit to wine.

Forms Used to Manage Spirit Operations

Managing Empty Vessel Operations

This section provides an overview of empty vessel operations and discusses how to:

• Enter in-place operations with empty vessels.

• Enter transfer operations for empty vessels.

Understanding Empty Vessel Operations

The system enables you to perform operations using empty vessels. You can transfer empty tanks or VBTs to another winery or perform an in-place operation on empty vessels for maintenance purposes.

You can perform four types of empty vessel operations:

For each empty vessel operation, the Empty option on the base operation definition is selected.

Empty Vessel Transfer

Transferring empty vessels consists of physically moving an empty tank or VBT from one internal winery to another. You can only use this operation within a company, but not to move the vessel to a third-party location.

When you create an empty vessel transfer, you must specify either a VBT or a tank as the From vessel. These vessels must be empty. You cannot use unknown vessels. The system does not create bill of lading vessels during an empty vessel transfer. If the From vessel is a tank, the system verifies whether the tank is defined as moveable in the Tank Master table (F31B08). If that is not the case, you cannot perform an empty vessel transfer using the tank.

When you create an empty vessel transfer you specify a new location and a receiving winery for the empty vessel. If the From Vessel is a tank and this tank does not exist in the receiving winery, the system creates a new record in the F31B08 table for the tank and winery at a status of N (not in branch). The status of the tank in the shipping winery remains at A (active). When you move the operation to a Closed status, the system changes the status of the tank in the shipping winery to N and the status of the tank in the receiving winery to A. As long as tanks are at status N (not in branch), you cannot use them in another operation. You must close the transfer operation first to be able to use the empty tank in another operation.

For transfers of empty VBTs, you must create a new VBT. You add barrels to the VBT by accessing the VBT Movement Details program (P31B66). You can only use barrels with a volume status of Empty. If you move the transfer operation to a Closed status, the system changes the winery on the barrel master record from the shipping to the receiving winery. You can update locations and racks for the barrels. Once you close the operation, you can associate the barrels with a different VBT.

When you transfer an empty tank or VBT between wineries, the system copies the vessel's attributes and style from the shipping to the receiving winery.

You can print a list of the empty vessels that you transfer on the Operation Print report (R31B65A01). The report displays the empty barrels and calculates their total number for the After lots of the operations with empty barrels. The system also calculates the number of full barrels on each After lot.

In-Place Operation with Empty Vessels

You use in-place operations for empty vessels to enable cleaning and maintenance of empty tanks and barrels, for example, repairs or processing of new vessels. The vessels must be empty before you can perform this type of operation. The system uses the setup information from the configured operation to determine what activity you can perform on a specific vessel, but you cannot specify the status in the operation itself. For example, to perform cleaning and maintenance activities on a tank, the tank's status cannot be Out of Commission. If you want to repair a tank, the tank status must be Out of Commission, and you should only be able to move the status to either Decommissioned or Active.

In the case of barrels, for cleaning and maintenance, you must set the barrel's availability code to a status other than Culled. For repairs, the availability code for the barrel must be Culled. For barrel disposal you can set up the configured operation so that the operation changes the barrel status to Culled.

Note. You cannot use unknown vessels for in-place operations with empty vessels.

Forms Used to Enter Empty Vessel Operations

Entering In-Place Operations With Empty Vessels

Access the Edit Operation Detail form.

Enter the VBT that you want to identify as an empty vessel for maintenance or other activities for which the vessel has to be empty.

Entering Transfer Operations For Empty Vessels

Access the Edit Operation Detail form.

Enter the empty vessel that you want to transfer and the winery to which you want to transfer the vessel.