(RUS) Working with Vouchers and Payment Processing

This chapter provides an overview of legal payments; and discusses how to:

Generate amount difference vouchers.
Add information to payments.
Print payment orders.
Change the payment GL date.

Understanding Legal Verification of Payments

In Russia, the bank statement that a bank sends to its customer is the only legal confirmation of activity in the accounts used for payments. When you process payments, you send to the bank a payment order that includes both summary payment details, similar to those printed on a standard check, and detailed payment information. Depending on the circumstances, it may take from one to several days to process the payment. If the layout of the payment order is incorrect or required information is missing, the bank must refuse to process the payment.

After the bank receives the payment orders and processes them, the bank sends to the customer a bank statement that is used to verify the actual payment date. You use the date that the bank confirms in the bank statement as the actual payment date in your accounts. To make the payment date in your accounts match the payment date in the bank statement, you change the GL transaction date for payment transactions after you receive the bank statement that confirms the payment.

Generating Amount Difference Vouchers in Russia

This section provides and overview of amount difference vouchers, lists a prerequisite, and discusses how to:

Generate amount difference vouchers.
Set processing options for Generate Amount Differences Voucher (R74R4010).

Understanding Amount Difference Vouchers

You enter amount difference vouchers when there is a difference in the exchange rate on the date that you enter a voucher and the date that you pay the voucher. You run the Generate Amount Differences Voucher program (R74R4010) to generate vouchers to account for the gain or loss. The system writes records to the F0411 table for new vouchers created from the JD Edwards EnterpriseOne Accounts Payable system, and writes to the F03B11 table when you run the Generate Amount Differences Voucher program from the JD Edwards EnterpriseOne Accounts Receivable system.

When you run the Generate Amount Differences Voucher program, the system creates vouchers for the gain or loss. You must post those vouchers. When you post the new vouchers, the system writes the data to the Russian Tax File table (F74R0018) so that the data can be reported in the Sales Book or the Purchase Book.

When you run the Generate Amount Differences Voucher program, the system generates vouchers in domestic currency, and:

Marks the vouchers as paid.
Summarizes the lines by original document and tax area.
Shows the amount difference as either the gross amount or the taxable amount, depending on the processing options.
Generates entries to the F0911 table.
Writes records to the F0414 Tag File - RUS (F74R4014) table.

Prerequisite

Verify that document types for account difference vouchers exist in the Amount Dif Document Type (74R/AD) UDC table.

Running the Generate Amount Differences Voucher Program (R74R4010)

Select Accounts Payable (G74R04), Amount Difference Generation.

Setting Processing Options for Generate Amount Differences Voucher (R74R4010)

Processing options enable you to specify the default processing for programs and reports.

Default

1. Processing Mode	Leave this processing option blank to process records in proof mode. Enter 1 to process records in final mode. If you process in final mode, the system pays the voucher, and updates the F74R0018 table and the F0911 table.
2. Amount Type	Leave this processing option blank to print the taxable amount of the transactions on the voucher. Enter 1 to print the gross amount of the transactions on the voucher.

Voucher

1. Tax/Rate Area	Specify the tax rate/area that the system assigns to the new voucher. The value that you enter must exist in the F4008 table.
2. Tax Explanation Code	Specify the tax code that the system assigns to the new voucher. The value that you enter must exist in the Tax Explanation Codes (00/EX) UDC table.
3. Tax Area	Leave this processing option blank to use the tax/rate area that you entered in the Tax/Rate Area processing option. Enter 1 to use the tax rate/area from the original voucher. Enter 2 to use the tax rate/area from the F0401 table.
4. Name- Remark	Enter a remark that the system saves to the F0411 table. The system does not print the remark on the voucher.
5. Payment Term	Specify the payment term that the system assigns to the new voucher. The code that you enter must exist in the F0014 table.
6. Payment Instrument	Specify the payment instrument that the system assigns to the new voucher. The code that you enter must exist in the Payment Instrument (00/PY) UDC table.
7. Payment Term Choice	Leave this processing option blank to use the payment term code that you specified in the Payment Instrument processing option. Enter 1 to use the payment term from the original voucher. Enter 2 to use the payment term from the F0401 table.
8. Version	Specify the version of the Voucher Entry MBF Processing Options (P0400047) program that the system uses when you run the Generate Amount Differences Voucher (R74R4010) program. If you leave this processing option blank, the system uses version ZJDE0001.

G/L

1. Explanation	Enter a remark that the system prints on the voucher.
2. Version	Specify the version of the Journal Entry MBF Processing Options (P0900049) program that the system uses when you run the Generate Amount Differences Voucher (R74R4010) program. If you leave this processing option blank, the system uses version ZJDE0001.

Payment

1. Name - Remark

Enter a remark that the system saves to the F0411 table. The system does not print the remark on the voucher.

Adding Information to Payments

This section provides an overview of the payment process for Russia, lists a prerequisite, and discusses how to:

Add payment information.
Set processing options for Review Payments Additional Information (P74R4510).

Understanding the Payment Process for Russia

When you process payments for Russia, you add additional information that the system prints on the payment order, and then you print the payment order.

The system displays the forms on which you need to add information when you write automatic payments. Alternatively, you can manually add information by using a menu option.

Forms Used to Add Payment Information

Form Name	FormID	Navigation	Usage
Work With Supplemental Data	W74R4510A	Accounts Payable (G74R04), Review Payments Additional Information	Select a payment to review.
Supplemental Data Revision	W74R4510C	Select a record and click Select on the Work With Supplemental Data form to add or modify information. Select a record and select Reprint from the Row menu to print.	Review payment information, or manually print the Payment Order document.

Form Name

FormID

Navigation

Usage

Work With Supplemental Data

W74R4510A

Accounts Payable (G74R04), Review Payments Additional Information

Select a payment to review.

Supplemental Data Revision

W74R4510C

Select a record and click Select on the Work With Supplemental Data form to add or modify information.

Select a record and select Reprint from the Row menu to print.

Review payment information, or manually print the Payment Order document.

Adding Payment Information

Access the Supplemental Data Revision form.

Payment Terms Type

Enter a code that exists in the Payment Terms (74R/PT) UDC table to identify the type of payment. The description for the code prints on the Payment Order document.

Agreement Number

Enter the contract number from the purchase order.

Agreement Date

Enter the date of the contract for the purchase order.

Payment Status

Enter a code that exists in the Payment Status (74R/PS) UDC table to identify the reason for the payment.

OKATO Code

Enter the code that identifies the administrative and territorial division. You complete this field for tax payments only.

Organization Budget Code

Enter a value that exists in the Budget Code (74R/PB) UDC table to specify the budget code for the payment order. You complete this field for tax payments only.

Payment Reason

Enter a value that exists in the Payment Reason (74R/PR) UDC table to specify the reason for tax payment. You complete this field for tax payments only.

Tax Period Code

Enter a value that exists in the Tax Period (74R/PP) UDC table to specify the tax period for which a tax payment applies. You complete this field for tax payments only.

Tax Period

Enter the period for which the tax applies. You complete this field for tax payments only.

Document Number

Enter the document number of the document that specified that a tax payment must be made. You must complete this field for tax payments.

Document Date

Enter the date of the document that specified that a tax payment must be made. Complete this field for tax payments only.

Payment Type

Enter a value that exists in the Payment Type (74R/PC) UDC table to identify the type of tax payment. Complete this field for tax payments only.

Setting Processing Options for Review Payments Additional Information (P74R4510)

Processing options enable you to specify the default processing for programs and reports.

General

1. Version of Payment Order Report

Specify the version of Payment Order Reprint program (R74R4530) that the system uses when you run the Review Payments Additional Information (P74R4510) program. If you leave this processing option blank, the system uses version ZJDE0001.

Printing Payment Orders for Russia

This section provides an overview of payment orders, lists a prerequisite, and discusses how to:

Print a payment order automatically.
Print a payment order manually.
Set processing options for Automatic Payment Order (R74R4520) and for Payment Order Reprint (R74R4530).

Understanding Payment Orders

You print a payment order for all domestic payments. You deliver copies of the payment orders to the bank that processes your payments. You can print the payment order when you work with automatic payments or when you work with manual payments.

When you print a payment order, the system prints a document that includes:

Date of the order, in the correct format.
Supplemental data from the Payment Order Supplemental Data (F74R4500) table.
Amount in rubles.
Company information.
Payee information.
Bank information.
Payment detail.
Amount of payment order.
Amount in words.

Printing the Payment Order Automatically

To automatically print the payment order:

Write payments by clicking Write in the Work With Payment Groups (P04571) program.

The system displays the Supplemental Data Revision form.
Add the required data for each payment in the group by selecting each payment and then entering the data.

When you click OK, the system saves the data that you enter to the F74R4500 table, runs the Automatic Payment Order (R74R4520) program, and prints the payment order.

Printing the Payment Order Manually

You can manually print the payment order from the Review Payments Additional Information program (P74R4510). To print the payment order manually, you:

Process a manual payment.
Select a record on the Supplemental Data Revision form in the Review Payments Additional Information program, and enter the required data.
Click OK to store the additional information in the F74R4500 table.
Click OK to run the Manual Payment Order (R74R4520) program and print the payment order.

Setting Processing Options for Automatic Payment Order (R74R4520) and for Payment Order Reprint (R74R4530)

Processing options enable you to specify the default processing for programs and reports.

General

1. Print Company Address	Enter Y to print the address company address on the payment order. Leave this processing option blank to suppress the printing of the company address.
2. Print Payee Address	Enter Y to print the payee address on the payment order. Leave this processing option blank to suppress the printing of the payee address.
3. Print City	Enter Y to print the payee address city on the payment order. Leave this processing option blank to suppress the printing of the city.
4. Print Account Number	Enter Y to print the account number on the payment order. Leave this processing option blank to suppress the printing of the account number.
5. G/L Bank Account Description	Enter Y to use the GL Bank Description as your company's bank name on the payment order.
6. Bank Cross Reference	Enter Y to use the Bank Cross Reference description as the payee's bank name on the payment order.
7. Document Type for Next Number	Specify the document type for which the system assigns a next number.
8. Voucher Description	Enter a code that is associated with the voucher description that prints on the payment order. The value that you enter must exist in the Payment Order (74R/UC) UDC table.
9. Transit Account	Enter a code that is associated with a type of bank account. The value that you enter must exist in the H00/CK UDC table.
10. Correspondent Bank Record Type	Specify the type of bank. The value that you enter must exist in the Bank Type Code (00/BT) UDC table.

Payment Details

1. Compress Pay Items	Enter Y to compress pay items into one line.
2. New Line Level	Enter Y to create a new line level for each pay item.
3. Print Payment Remark	Enter Y to print the remark for the payment on the payment order.
4. Print Invoice Reference	Enter Y to print the reference to the invoice on the payment order.
5. Print VAT Amount	Enter Y to print the VAT amount on the payment order. Leave this processing option blank to suppress the printing of the VAT amount.
6. Print Attachments	Enter Y to print the attachments that you specify in the Payment Instrument Defaults (P0417) program. Leave this processing option blank to suppress the printing of the attachments.

Print Fields

1. Operation Code	Enter the text that the system prints as the operation code on the payment order.
2. Payment Destination	Enter the text that the system prints as the payment destination on the payment order.
3. Code	Enter the text that the system prints as the code on the payment order.
4. Payment Priority	Enter the text that the system prints as the payment priority on the payment order.
5. Check Digit	Enter the text that the system prints as the check digit on the payment order.
6. Print Payment Order Payee Code	Enter Y to print the payment order payee code on the payment order.

Prepayments

1. Prepayment Voucher Type	Specify the document type that identifies prepayment vouchers. The value that you enter must exist in the Document Type (00/DT) UDC table.
2. Prepayment Tax/Rate Area	Specify the tax rate and area that identifies prepayments. The value that you enter must exist in the F4008 table.
3. Prepayment Tax Explanation Code	Specify the tax explanation code that identifies prepayments. The value that you enter must exist in the Tax Explanation Codes UDC (00/EX) table.

Language

1. Language Preference	Specify the language in which the system prints the payment order. The value that you enter must exist in the Language (01/LP) UDC table.
2. Language for Payment Terms	Specify the language in which the system prints the payment terms. The value that you enter must exist in the Language (01/LP) UDC table.

Tax

1. Tax Rate/Area Item Code 1	Specify the code that identifies a VAT exempt tax rate and area. The code that you enter must exist in the H00/TV UDC table.
2. Tax Rate/Area Item Code 2	Specify an additional code that identifies a VAT exempt tax rate and area. The code that you enter must exist in the H00/TV UDC table.

Address

1. Address Location

Enter Y to use the payee address from the Address Book Tag File - RUS (F74R101T) table.

Changing the Payment GL Date in Russia

This section provides an overview of the payment GL date and discusses how to:

Individually update the payment GL date.
Globally update the payment GL date.

Understanding the Payment GL Date for Russia

In Russia, the bank statement is the only document that is used to confirm general ledger bank account transactions. The payment order GL date must be equal to the bank statement date even when the payment order is issued with a different payment date.

JD Edwards EnterpriseOne software provides a program that enables you to modify the payment GL date after payments are written. A typical scenario for changing the GL date might be:

Write payments using the Work With Payment Groups program (P04571) (June 1).
Send payment orders to the bank (June 2).
Receive executed payment orders and bank statements that show the actual payment date of June 5 (June 6).
Locate payment records for the transactions in the bank statement and change the GL date for the transactions from June 1 to June 5 to show the date the payment actually occurred.

Note. You can update the GL date only for payments at an Update status.

Forms Used to Update Payment GL Dates

Form Name	FormID	Navigation	Usage
Work with Payment Groups	W04571A	Automatic Payment Processing (G0413), Work with Payment Group	Select a record or process multiple records.
Work with Payment Groups - Update Status	W04572UB	Select a record and click Select on the Work with Payment Groups form.	Select a record.
Revise Payment G/L Date	W74R0451A	Select Form, Regional Info on the Work with Payment Groups - Update Status form. Select Form, Regional Info on the Work with Payment Groups form. Accounts Payable (G74R04), Changing General Ledger Date	Update the GL date.

Individually Updating Payment GL Dates

Access the Revise Payment G/L Date form.

To individually update payment GL dates:

Enter the date provided by the bank statement in the Global G/L Date field to update the GL date for the selected payment and click OK.

Globally Updating Payment GL Dates

Access the Revise Payment G/L Date form.

To globally update payment GL dates:

Use the filtering options to display only the payments that you want to change.
Enter the date provided by the bank statement in the Global G/L Date field.
Select Load Date from the Form menu.

Payment Terms Type	Enter a code that exists in the Payment Terms (74R/PT) UDC table to identify the type of payment. The description for the code prints on the Payment Order document.
Agreement Number	Enter the contract number from the purchase order.
Agreement Date	Enter the date of the contract for the purchase order.
Payment Status	Enter a code that exists in the Payment Status (74R/PS) UDC table to identify the reason for the payment.
OKATO Code	Enter the code that identifies the administrative and territorial division. You complete this field for tax payments only.
Organization Budget Code	Enter a value that exists in the Budget Code (74R/PB) UDC table to specify the budget code for the payment order. You complete this field for tax payments only.
Payment Reason	Enter a value that exists in the Payment Reason (74R/PR) UDC table to specify the reason for tax payment. You complete this field for tax payments only.
Tax Period Code	Enter a value that exists in the Tax Period (74R/PP) UDC table to specify the tax period for which a tax payment applies. You complete this field for tax payments only.
Tax Period	Enter the period for which the tax applies. You complete this field for tax payments only.
Document Number	Enter the document number of the document that specified that a tax payment must be made. You must complete this field for tax payments.
Document Date	Enter the date of the document that specified that a tax payment must be made. Complete this field for tax payments only.
Payment Type	Enter a value that exists in the Payment Type (74R/PC) UDC table to identify the type of tax payment. Complete this field for tax payments only.