Oracle US Federal Human Resources Workforce Sourcing, Deployment, and Talent Management Guide

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Preface

Recruitment and Hiring

Recruitment and Hiring Overview

Recruitment and Hiring

Recruitment Preparation

Raising a Requisition for a Vacancy

Defining a Recruitment Activity

Viewing Vacancies

Selection Processing

Applications and Assignments

Applicant Assignment Statuses

Interviews and Other Recruitment Events

Application Termination

Recording an Application Quickly

Entering Full Application Information

Scheduling an Interview

Cancelling an Applicant Record

Updating Applicant Assignments by Group

Rejecting an Application

Running the Requisition Summary Report

Appointments and the Hiring Process

Hiring an Applicant (People and RPA Windows)

Rehiring an Ex-Employee

Filling a Position

Recruitment Using People Management Templates

Entering a New Applicant

Recording an Application

Entering Application Information

Making an Offer to an Applicant

Changing an Applicant's Status to Accepted Offer

Hiring an Applicant

Ending an Application

Reactivating an Application

Terminating an Applicant

People Management

People Management Overview

People Management

People in a Global Enterprise

Tracking People's Roles and Activities

Windows for Maintaining Personal Information

Identifying Employees, Contingent Workers, and Assignments

Person Extra Information Types

Person Record Synchronization

Person-Name Formats

Special Information Types

Finding a Person Using the Find Person Window

Entering a New Person

Entering Additional Personal Information (People Window)

Entering Pictures

Entering and Maintaining Documents of Record

Running the Person Synchronization Report

Summarizing Personnel Data

Deleting a Person from the System

Setting Up Special Information

Running the Federal Special Information Types Process

Enabling Special Information Types

Entering Special Information

Running the Update Person Names Program

Contracts

Creating Contract Statuses

Defining Contract Letter Types

Entering Contracts

Managing Contracts

Generating and Printing Contracts

Employee Assignment

Employment Information

Employment History

Entering Payment Methods for an Employee Assignment

Entering Previous Employment Details

Contingent Workers

The Contingent Worker Assignment

Contingent Worker Suppliers

US Federal Contingent Workers

Processing US Federal Contingent Worker Information

Defining a Combination of Assignment Rate Type and Basis

Entering Assignment Rates for Contingent Worker Assignments

Starting a Placement for an Ex-Employee or Ex-Contingent Worker

Assignment Statuses

Assignment Status Types

Assignment Extra Information Types

Defining Assignment Statuses (Assignment Window)

Entering Additional Assignment Details (Assignment Window)

Entering Additional Employment Information

Entering a New Assignment

Changing Assignment Information

Removing Title from Person Search Lists

Using Mass Applicant Assignment Update

Reviewing and Correcting Mass Assignment Update Errors

Purging Transaction Data

Workforce and Applicant Termination

Terminating an Assignment

Ending a Placement

Canceling a Termination

Updating an Employee's Final Process Date

Contact Information Overview

Adding a City to the Database

Entering People's Addresses at Sites without Oracle Payroll

Entering People's Addresses at Sites with Oracle Payroll

Adding Telephone Information (Phone Numbers Window)

Entering Communication Delivery Methods

Entering Next of Kin and Other Contacts

Folders for Saved Search Criteria or Results

Template Windows User Interface

Finding a Person or Group of People

Managing Your Group Folders

Entering Contingent Worker Information

Maintaining Contingent Worker Information

Activating an Assignment

Suspending an Assignment

Checking for Duplicate People

Sending a Workflow Notification

Entering Visa Related Data

Saving Search Criteria or Search Results to a Folder

Deleting a Folder

Creating a New Group Folder

The Workforce Headcount Report Set

New Hire Reporting

Running the Full Personal Details Report Set

Running the Employee Summary Report

Running the Worker Organization Movements Report

Running the Assignment Status Report

Running the Head Count Detail Report

Running the Workforce Count Reports

Running the Duplicate Person Report

Running the Full Person Details Report

Running the Person Full History Report

Using the People Folders

Listing Assignments Using the Assignments Folder

Listing Assignments Using the List Assignments Window

Using the List People by Assignment Window

Listing Workforce by Position

Listing Workforce by Organization

Listing People by Special Information

Viewing a Worker's Assignment History

Setting up New Hire Reporting

Running the New Hire State Report

Running the New Hire State Magnetic Media Report

Key Concepts for People Management Intelligence

Employee Anniversary and Birthday Detail Workbook

Employee by Supervisor Status Workbook

Employee Composition Analysis Workbook

Employee Hired or Terminated Detail Workbook

Employee Mailing Address (United States Specific) Detail Workbook

Employee Organization Transfer Detail Workbook

Employee Primary Assignment Detail Workbook

Employee Termination Detail Workbook

Employee Termination with Comments Detail Workbook

Human Resource Setup Analysis Workbook

Person/Assignment History Detail Workbook

Request for Personnel Actions

Requests for Personnel Action Overview

Requests for Personnel Action

Request for Personnel Action (RPA) Window

RPA Actions Based on Roles

Extra Information and the RPA

Pay Calculation on an RPA

Restricted RPA Form

The RPA Routing History

Productivity Data

Processing a Request for Personnel Action (RPA)

Setting Effective Dates on the Request for Personnel Action (RPA)

Entering Remarks on an RPA

Entering Legal Authority Codes (LACs) on an RPA

Enclosing Attachments and Notes to an RPA

Processing Dual Actions

Changing NOA Families on an RPA

Entering Productivity Data

Creating a Restricted RPA

RPA Update to the HR Database

Refreshed Data and Data Maintenance

RPA Signatures and Approvals

Printed Notification of Personnel Action

Signing an RPA

Approving an RPA

Displaying Refreshed RPA Information

Processing Your Own RPA

Printing the RPA

Printing the Notification of Personnel Action

Retroactive and Future Actions

Correction Actions

Processing Future Actions

Scheduling Future Dated RPA Actions

Processing Retroactive Actions

Canceling an NPA

Canceling or Correcting Future Approved Actions

Correcting an NPA

Retained Grade Actions

Change in Hours, Work Schedules, or Duty Station

Processing Not to Exceed Actions

Processing Name Change Actions

Processing Conversion Actions

Verifying or Changing FEGLI Codes

Alternative Federal HR Systems

Moving Employees to AFHR Positions

Workforce Management Mass Actions

Workforce Management Mass Actions Overview

Workforce Management Mass Actions

Error Handling

Mass Transfers

Mass NOA

Processing Mass Actions

Entering Remarks and Legal Authority Codes

Running the Final Mass Action

Printing Mass Action Reports

Setting up a Workflow Administrator's Groupbox

Deleting Invalid Mass Actions

Processing a Mass Transfer Out

Processing a Mass Transfer In

Processing Mass Realignments

Processing a Mass NOA

Processing a Mass Cancellation

Retention Register Folder

Producing a Retention Register

Talent Management

Talent Management Overview

Talent Management Requirements

Competencies Overview

Rating Scales

Competency Measurement

Competency Types

Defining Rating Scales

Defining Competencies

Querying Competencies

Uploading Third-Party Competency Information

Grouping Competencies into Types

Competency Requirements

Defining Core Competencies

Defining Organization, Job, and Position Competency Requirements

Copying Competency Requirements

Viewing Competency Requirements

Competency Profiles

Suitability Matching

Creating a Competency Profile

Entering Work Preferences for a Worker

Qualification Types

Defining Qualification Types

Entering Qualifications

Defining Schools and Colleges

Entering Schools and Colleges Attended

Career Paths

Defining Career Paths

The Special Information Approach to Skills Matching

Running the Skills Matching Report

Event and Attendance Administration

Entering Performance Ratings

Entering an Employee Review

Creating a Booking Event

Key Concepts for Competencies, Qualifications, and Development Intelligence

Competence (Skill) Development Detail Workbook

Competence Updates after Appraisal Workbook

HRMS Glossary

Index

Oracle US Federal Human Resources Workforce Sourcing, Deployment, and Talent Management Guide

Contents