This appendix covers the following topics:
This appendix lists the notifications generated by Oracle Sourcing. Related notifications sent by other modules, such as the registration and purchasing related notifications (if these applications are installed) are not covered.
For each notification, the following details are covered:
The recipient
The triggering event
Appropriate action by the recipient
Any subsequent action
Sample text
Note: The sample text in this appendix reflects the text used for auctions notifications. The text for RFQ notifications is similar.
The notifications sent by Oracle Sourcing provide the recipient with high-level information about the negotiation as well as information related to the triggering event, including what action the recipient should take. Each notification contains the following regardless of the triggering event of the notification:
Title: The title of the notification
From: The person whose action initiated the notification.
To: The person to whom the notification is sent.
Sent: Date and time the notification was sent
ID: System generated number for this notification
Company: The buyer company conducting the negotiation
Title: The title of the negotiation
Number: The negotiation number
Negotiation Preview (when appropriate): The date and time the negotiation opens for preview (if specified)
Negotiation Open (when appropriate): The date and time the negotiation opens for responding
Negotiation Close (when appropriate): The date and time the negotiation is to be closed as of the time the notification was generated (the negotiation may have been closed early or extended after the negotiation was sent).
Additionally, the notification will contain specific information related to the event that triggered the it. In some cases, the notification is for information only; in other cases, some type of action is required by the recipient. If action is required, the notification text will indicate what needs to be done.
| Title | Event | Recipient | Action |
|---|---|---|---|
| RFx/Auction Collaboration Team Member Assignment | Buyer notifies selected team members. | The collaboration team members selected for notification | Review all assigned tasks |
| RFx/Auction Collaboration Team Task Completion | Collaboration team member completes task | Negotiation Creator | None |
| RFx/Auction Requires Your Approval | Buyer submits the document for approval (document approval, not award approval) | All approvers on the collaboration team | Review the negotiation and either approve or reject |
| RFx/Auction Requires Your Approval - Reminder | Generated automatically halfway between the time the first notification was sent and either the preview date (if specified), the open date (if specified), or the close date (if the open date is immediate) (document approval, not award approval) | Any approver on the collaboration team who has not yet approved or rejected the sourcing document | View the negotiation and approve or reject |
| RFx/Auction Has Been Approved | Whenever the last negotiation approver on the collaboration team approves the negotiation | Buyer who submitted the negotiation for approval | For information |
| RFx/Auction Has Been Rejected | Whenever an approver on the collaboration team rejects the negotiation | Buyer who submitted negotiation for approval | View rejection reason, modify the negotiation and resubmit for approval |
| RFx/Auction Creation Confirmation | When the negotiation is opened for preview or responding | Negotiation creator | For information |
| RFx/Auction Invitation - Supplier Contact | When the negotiation is published | Invited supplier contacts | Acknowledge intent (online or via e-mail), and enter Oracle Sourcing to participate |
| RFx/Auction Invitation - Supplier Additional Contact | When the negotiation is published | Any additional supplier contacts | Register if necessary, acknowledge intent, and enter Oracle Sourcing to participate |
| RFx/Auction Invitation -Prospective Supplier Contact | When the negotiation is published | Prospective supplier contacts | Await registration request approval |
| RFx/Auction Acknowledgement Reminder - Participants | See section on Reminder Notifications for information | All supplier contacts who have not yet acknowledged | Acknowledge intent (online or via e-mail) and enter Oracle Sourcing to participate |
| RFz/Auction Bib/Quote/Response Submitted | When a bid/quote/response is submitted by a supplier | Buyer who created the negotiation | Review bid/quote/response details. |
| RFx/Auction Extend | When the negotiation is extended | All invitees and respondents | For information |
| RFx/Auction/RFI Bid/Quote/Response Disqualification - All Invitees and Respondents | When a bid/quote/response is disqualified | All invitees and respondents | For information |
| RFx/Auction/RFI Bid/Quote/Response Disqualification - Respondent with Bid/Quote Disqualified | When a bid/quote/response is disqualified | Respondent with disqualified bid/quote/response | View reason for disqualification and resubmit a new response |
| RFx/Auction Online Discussion Message is Sent | When an online discussion message is sent | Recipient of the online discussion message | View the online discussion message and reply if necessary |
| RFx/Auction Early Close | When a negotiation is closed early | All invitees and respondents | For information |
| RFx/Auction Additional Round Invitation - Uninvited Participants | When a negotiation is published for an additional round of responding | Previous invitees and respondents who are not invited to the additional round | For information |
| RFx/Auction Amendment Acknowledgement | When an amendment is plublished | All invitees and respondents | View details of amendment, acknowledge amendment, and resubmit responses |
| RFx/Auction Canceled | When a negotiation is canceled | All invitees and respondents | For information |
| RFQ/Auction Award Approval Required | When award decision is submitted for approval | All award approvers | View award decision and approve or reject |
| RFQ/Auction Award Approval Required - Reminder | 24 hours after the first approval notification is sent | Any approver who has not approved or rejected the award | View award decision and approve or reject |
| RFQ/Auction Award Approved | Whenever the last award approver approves the award | Buyer who submitted the award for approval | Once all approvers have approved the award recommendation, continue award process |
| RFQ/Auction Award Rejected | Whenever an approver rejects the award | Buyer who submitted the award for approval | View details of rejection, modify award recommendation as necessary, and resubmit for approval |
| RFx/Auction Award | When an award decision is shared with suppliers | All respondents | For information |
| RFQ/Auction Allocation Failed | If the requisition allocation fails | Buyer who submitted the purchase order creation process | Review the requisition allocation and resubmit the purchase order creation process |
| RFQ/Auction Purchase Order Creation Status | When the purchase order is/is not successfully created | Buyer who submitted the purchase order creation process | If any PO creation fails, the buyer can resubmit the purchase order creation process |
| RFx/Auction Copy Successful (Large Negotiation) | When the concurrent program completes | Buyer who submitted the copy request. | For information |
| RFx/Auction New Round Creation Successful (Large Negotiation) | When the concurrent program completes | Buyer who created the new round. | For information |
| RFx/Auction Publish Successful (Large Negotiation) | When the concurrent program completes | Buyer who submitted the negotiation for publication. | For information |
| RFz/Auction Export to Spreadsheet Successful | When the concurrent program completes | Supplier who submitted the export request. | For information |
| RFx/Auction PDF Generation Successful (Large Negotiation) | When the concurrent program completes | Buyer or supplier who submitted download request. | For information |
| RFQ/Auction Award Spreadsheet Import Successful (Large Negotiation) | When the concurrent program completes | Buyer who imported the award spreadsheet. | Continue with award process |
| RFx/Auction Response Spreadsheet Import Successful (Large Negotiation) | When the concurrent program completes | Supplier who uploaded the spreadsheet | Continue with response process |
| RFx/Auction Lines Spreadsheet Import Successful (Large Negotiation) | When the concurrent program completes | Buyer who uploaded the spreadsheet | Continue with creation process |
| RFx/Auction Amendment Creation Successful (Large Negotiation) | When the concurrent program completes | Buyer who created the amendment | Reopen negotiation for responding |
| RFx/Auction Negotiation Approval Started (Large Negotiation) | When the concurrent program completes | Buyer who submitted the negotiation for approval | For information |
| RFQ/Auction Award Optimization Successful (Large Negotiation) | When the concurrent program completes | Buyer who optimized the award scenario | Continue with the award process |
| RFx/Auction Publish Response Successful (Large Negotiation) | When the concurrent program completes | Supplier who submitted the response | For information |
| RFx/Auction Response Validation Successful (Large Negotiation) | When the concurrent program completes | Supplier who validated the response | For information |
| RFQ/Auction AutoAward Export to Spreadsheet Successful (Large Negotiation) | When the concurrent program completes | Buyer who exported the AutoAward | Continue with award process |
| RFQ/Auction Renegotiate Blanket Successful (Large Negotiation) | When the concurrent program completes | Buyer who submitted the blanket agreement for renegotiation | For information |
| RFQ/Auction Accept Award Optimization Scenario Successful | When the concurrent program completes | Buyer who accepted the award optimization spreadsheet | Continue with award process |
| RFx/Auction Publish Negotiation Failed (Large Negotiation) | When the concurrent program completes | Buyer who submitted the negotiation for publication | Review errors and resubmit |
| RFQ/Auction Renegotiate Blanket Failed (Large Negotiation) | When the concurrent program completes | Buyer who submitted the blanket for renegotiation | Review errors and resubmit |
| RFQ/Auction Award Spreadsheet Import Failed (Large Negotiation) | When the concurrent program completes | Buyer who imported award spreadsheet | Review errors and resubmit |
| RFx/Auction Response Spreadsheet Import Failed (Large Negotiation) | When the concurrent program completes | Supplier who imported the response spreadsheet | Review errors and resubmit |
| RFx/Auction Amendment Creation Failed (Large Negotiation) | When the concurrent program completes | Buyer who created the amendment. | Review errors and resubmit |
| RFx/Auction New Round Creation Failed (Large Negotiation) | When the concurrent program completes | Buyer who created the new round | Review errors and resubmit |
| RFx/Auction Negotiation Copy Failed (Large Negotiation) | When the concurrent program completes | Buyer who copied the negotiation | Review errors and resubmit |
| RFx/Auction Negotiation Approval Failed (Large Negotiation) | When the concurrent program completes | Buyer who submitted the negotiation for approval | Review errors and resubmit |
| RFx/Auction Response Validation Failed (Large Negotiation) | When the concurrent program completes | Supplier who validated the response | Review errors and resubmit |
| RFQ/Auction AutoAward Export to Spreadsheet Failed (Large Negotiation) | When the concurrent program completes | Buyer who exported the AutoAward | Review errors and resubmit |
| RFx/Auction Export to Spreadsheet Failed | When the concurrent program completes | Buyer who exportedhe negotiation | Review errors and resubmit |
| RFx/Auction PDF Generation Failed (Large Negotiation) | When the concurrent program completes | Buyer or supplier who generated the PDF | Review errors and resubmit |
| RFx.Auction Publish Response Failed (Large Negotiation) | When the concurrent program completes | Supplier who published the response | Review errors and resubmit |
| RFQ/Auction Award Optimization Failed (Large Negotiation) | When the concurrent program completes | Buyer who optimized the award scenario | Review errors and resubmit |
| RFx/Auction Lines Spreadsheet Import Failed | When the concurrent program completes | Buyer who imported the lines spreadsheet | Review errors and resubmit |
| RFQ/Auction Accept Award Optimization Scenario Failed | When the concurrent program completes | Buyer who accepted the award optimization spreadsheet | Review errors and resubmit |
Summary of e-mail notification
Recipient: selected collaboration team members who the buyer chooses to notify
When: buyer clicks Notify button.
Possible Action: review any assigned tasks
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Black, Mr. Chris Sent 10-December-2006 10:15:30 ID 1043745 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close December 31, 2006 03:18 pm Chicago Central Standard Time
Task Submit Status Report
Target Date December 15, 2006
Summary of e-mail notification
Recipient: negotiation creator
When: collaboration team member completes task
Possible Action: none
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Chris Webb Sent 15-December-2006 10:15:30 ID 1043765 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open December 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close December 31, 2006 03:18 pm Chicago Central Standard Time
Task Submit Status Report
Target Date December 15, 2006
Summary of e-mail notification
Recipient: all approvers on the collaboration team
When: buyer submits negotiation for approval
Possible Action: review negotiation and either approve or reject
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Black, Mr. Chris Sent 10-MAY-2006 10:15:30 ID 1043765 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Note to Approvers
To approve this document, press the Approve button on this page. To reject it, press the Reject button. You may enter a note to the buyer in the space below before approving or rejecting.
Please go to Negotiation Review page if you want to view the document before approving or rejecting it.
Summary of e-mail notification
Recipient: any approver on the collaboration team who has not either approved or rejected the negotiation
When: notification is automatically triggered halfway between when the first approval notification was sent and either the preview date (if specified), open date (if specified), or close date (if negotiation is defined as open immediately)
Possible Action: view negotiation and approve or reject
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Black, Mr. Chris Sent 13-MAY-2006 10:15:30 ID 10473701 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Note to Approvers
To approve this document, press the Approve button on this page. To reject it, press the Reject button. You may enter a note to the buyer in the space below before approving or rejecting.
Please go to Negotiation Review page if you want to view the document before approving or rejecting it.
Summary of e-mail notification
Recipient: buyer who submits the negotiation for approval
When: whenever the last approver on the collaboration team has approved the negotiation
Possible Action: none (information only)
Next Steps: publish the negotiation
Sample e-mail text
| From Black, Mr. Chris To Tanaka, Jane Sent 15-MAY-2006 15:20:30 ID 1074122 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Approval Date May 15, 2006 3:20 pm Chicago Central Standard Time
The negotiation has been approved but not published. Please go to Negotiation Review page to view and then publish the document.
Summary of e-mail notification
Recipient: buyer who submitted the negotiation for approval
When: whenever one of the approvers of the collaboration team rejects the negotiation
Possible Action: view rejection reason, modify the negotiation and resubmit for approval
Next Steps: none
Sample e-mail text
| From Smith, Mr. John To Tanaks, Jane Sent 14-MAY-2006 08:16:30 ID 1063734 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Rejection Date May 14, 2006 8:16 am Chicago Central Standard Time
Note to buyer Please apply the standard header attribute list to this negotiation.
Please go to Negotiation Review page to view the document.
Summary of e-mail notification
Recipient: buyer who submitted the negotiation for publication
When: when the negotiation is opened for preview or open for responding (if no preview date is specified)
Possible Action: none, (information only)
Next Steps: none
Sample e-mail text
| From Tanaka, Jane To Tanaka, Jane Sent 14-MAY-2006 08:16:30 ID 1063734 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Please go to Negotiation Details page to view the document.
Summary of e-mail notification
Recipient: invited suppliers
When: when the negotiation is published
Possible Action: acknowledge intent, and enter Oracle Sourcing to participate
Next steps: preview or submit responses within Oracle Sourcing for the specified negotiation if preview/open time is immediate or past. Otherwise, wait until the negotiation is open for preview/responding.
Sample e-mail text
| From Tanaka, Jane To SUE BROWN Sent 12-May-2006 13:21:00 ID 1073683 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:20 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Supplier Acme Widgets
Supplier Site HEADQUARTERS
To acknowledge your intent to participate, press the Yes button on this page. To decline the invitation, press the No button. You may enter a note to the buyer in the space below before acknowledging or declining.
Please go to Negotiation Review page to view the document before acknowledging intent to participate and/or place a response..
Summary of e-mail notification
Recipient: any additional supplier contacts
When: when the negotiation is published
Possible Action: Enter Oracle Sourcing to acknowledge intent and to participate
Next Steps: none
Sample e-mail text
| From Jane Tanaka To dan.winter@acme.com Sent 20-MAY-2006 10:45:30 ID 1074599 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Supplier Acme Widgets
Supplier Site HEADQUARTERS
Please go to the Acknowledge Participation page to acknowledge your intent to participate.
Please go to Negotiation Review page to view the document before acknowledging intent to participate and/or entering a response
If you are using this system for the first time, please go to Respond to Invitation page to submit a request to us to create a user for you.
Summary of e-mail notification
Recipient: prospective supplier contact
When: when the negotiation is published
Possible Action: await registration request approval
Next steps: preview negotiation document. Otherwise, wait until the negotiation is open for preview/responding.
Sample e-mail text
| From Tanaka, Jane To SUE BROWN Sent 12-May-2006 13:21:00 ID 1073683 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:20 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Supplier Acme Widgets
Supplier Site HEADQUARTERS
Your new supplier request is currently in progress. Once the request is approved, you will be able to acknowledge, view and submit responses to this document.
Please go to Acknowledge Participation page to acknowledge your intent to participate.
Please go to Negotiation Review page to view the document before acknowledging intent to participate and/or entering a response..
Summary of e-mail notification
Recipient: respondents who have not acknowledged intent to participate
When: negotiation is in progress and the company has not acknowledged its intent to participate. Refer to Timing of Notifications for details on when this notification is generated. .
Possible Action: acknowledge online or reply to this notification to acknowledge intent to participate
Next Steps: none
Sample e-mail text
| From Tanaka, Jane To SUE BROWN Sent 13-MAY-2006 00:49:09 ID 1073428 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 13:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:19 pm Chicago Central Standard Time
Supplier Acme Widgets
Supplier Site HEADQUARTERS
To acknowledge your intent to participate, press the Yes button on this page. To decline the invitation, press the No button. You may enter a note to the buyer in the space below before acknowledging or declining.
Please go to Negotiation Details page if you want to view the document before acknowledging intent to participate and/or to enter a response.
Summary of e-mail notification
Recipient: buyer who created the negotiation
When: a bid/quote/response has been submitted to the negotiation by a supplier
Possible Action: review the bid/quote/response details
Next Steps: none
Sample e-mail text
| From Sue Brown To Tanaka, Jane Sent 21-MAY-2006 00:49:09 ID 1078932 |
Number 91648 Title Bridge Construction Project |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 13:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:19 pm Chicago Central Standard Time
Bid Number 67156
Supplier Acme Widgets
Supplier Site HEADQUARTERS
To view the bid, please to the Response Details page.
Summary of e-mail notification
Recipient: all invitees and participants
When: buyer has extended the negotiation
Possible Action: none (information only)
Next Steps: respondents may decide to resubmit responses
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 15-MAY-2006 12:20:59 ID 1073781 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Supplier Acme Widgets
Supplier Site HEADQUARTERS
Extended Close July 31, 2006 03:18 pm Chicago Central Standard Time
Please go to Negotiation Details page to view the document.
Summary of e-mail notification
Recipient: all invitees and participants
When: the buyer has disqualified a response
Possible Actions: respondents may wish to resubmit new responses
Next Steps: none
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 18-MAY-2006 12:20:59 ID 1073781 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Date Disqualified May 21, 2006 05:28 pm Chicago Central Standard Time
This is to inform you that a bid in this negotiation has been disqualified.
Summary of e-mail notification
Recipient: respondent whose response has been disqualified
When: the respondent's response is disqualified
Possible Action: respondent can view reason for disqualification and resubmit a new response
Next Steps: none (information only)
Sample e-mail text
| From Jane Tanaka To ALAN BROWN Sent 18-MAY-2006 14:45:59 ID 1076783 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Date Disqualified May 21, 2006 5:28 pm Chicago Central Standard Time
Supplier Southside Equipment
Supplier Site HEADQUARTERS
Reason for disqualification This bid does not conform to the terms and conditions for this auction.
Please go to Response Details page to view the disqualified bid, from where you can optionally create a fresh bid.
Summary of e-mail notification
Recipient: recipient of the online discusion message
When: the message is sent
Possible Actions: view the message and respond
Next Steps: none
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 18-MAY-2006 12:20:59 ID 1073781 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Company Vision Enterprise
To view the message, please go to the Message page.
Summary of e-mail notification
Recipient: all invitees and participants
When: buyer closes the negotiation early
Possible Action: none (information only)
Next Steps: none
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 20-MAY-2006 15:20:30 ID 1073799 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Supplier Acme Widgets
Supplier Site HEADQUARTERS
Early Close May 20, 2006 03:20 pm Chicago Central Standard Time
Reason for closing early: This auction is going into a new round.
Summary of e-mail notification
Recipient: all invitees and participants from previous round who have not been invited to the subsequent round
When: buyer publishes the negotiation for the subsequent round
Possible Action: none (information only)
Next Steps: none
Sample e-mail text
| From Jane Tanaka To ALAN BLAIR Sent 25-MAY-2006 08:47:30 ID 1083499 |
Company Vision Enterprise Title Bridge Construction Project Number 192619-2 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Supplier Southside Equipment
Supplier Site HEADQUARTERS
Thank you for participating in earlier rounds of this negotiation. You have not been invited to participate in an additional round of negotiating.
Summary of e-mail notification
Recipient: all invitees and participants
When: buyer publishes an amendment to the negotiation
Possible Action: review the details of the amendment and acknowledge it
Next Steps: resubmit responses
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 15-MAY-2006 14:23:30 ID 1073788 |
Company Vision Enterprise Title Bridge Construction Project Number 192619,1 |
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close: May 31, 2006 03:18 pm Chicago Central Standard Time
Supplier Acme Widgets
Supplier Site HEADQUARTERS
This auction has been amended. To be considered for award you must acknowledge each amendment and resubmit your response to ensure your response complies with the changes.
Please go to Review Changes page to review the changes for this amendment.
Summary of e-mail notification
Recipient: all invitees and participants
When: a buyer cancels a negotiation
Possible Actions: none (information only)
Next Steps: none
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 15-MAY-2006 12:20:59 ID 1073781 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Supplier Acme Widgets
Supplier Site HEADQUARTERS
Cancel Date May 28, 2006 10:25 am Chicago Central Standard Time
Cancellation Reason: Insufficient number of responses
Summary of e-mail notification
Recipient: Buyer who submitted the job to calculate the constraint
When: Concurrent request completes
Possible Actions: None
Next Steps: None
Sample e-mail text:
| From Jane Tanaka To Jane Tanaka Sent 19-May-2006 10:34:44 ID 1043976 |
Company Vision Enterprise Title Vision Enterprise Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Your request to calculate cost of constraint has completed successfully. The details are available on the Award Optimization page.
Summary of e-mail text
Recipient: Buyer who submitted the job to calculate constraint cost
When: When the concurrent request completes
Possible Actions: View results, modify the constraint if appropriate and resubmit
Next Steps: None
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-May-2006 10:34:44 ID 1043975 |
Company Vision Enterprise Title Vision Enterprise ID 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Your request to calculate cost of constraint has resulted in unexpected errors. Please contact your system administrator.
Summary of e-mail notification
Recipient: all award approvers
When: the buyer submits the award decisions for approval
Possible Action: view award decisions and approve if appropriate
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Black, Mr. Chris Sent 20-MAY-2006 14:00:33 ID 1083256 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Intended Award Date
Note to Approvers
Select from the buttons on this page to take appropriate action or please go to Award Summary page to view the award recommendation, from where you can also either Approve or Reject.
Summary of e-mail notification
Recipient: any award approver who has not approved or rejected the awars
When: 24 hours after the initial approval notification is sent
Possible Action: view award decisions and approve if appropriate
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Black, Mr. Chris Sent 21-MAY-2006 14:00:33 ID 1083756 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Intended Award Date
Note to Approvers
Select from the buttons on this page to take appropriate action or please go to Award Summary page to view the award recommendation, from where you can also either Approve or Reject.
Summary of e-mail notification
Recipient: buyer who submitted the negotiation for approval
When: whenever the last approver approves the award recommendation
Possible Action: once all approvers have approved the award recommendation, complete the award process
Next Steps: none
Sample e-mail text
| From Black, Mr. Chris To Jane Tanaka Sent 23-MAY-2006 14:00:33 ID 1083678 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Approval Date June 5, 2006 11:08 Chicago Central Standard Time
Intended Award Date
Please go to the Award Summary page.
Summary of e-mail notification
Recipient: buyer who submitted the award for approval
When: whenever an approver rejects the award recommendation
Possible Action: view the rejection details and modify the award recommendation
Next Steps: none
Sample e-mail text
| From Black, Mr. Chris To Jane Tanaka Sent 22-MAY-2006 14:00:33 ID 108478 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Rejection Date June 2, 2006 04:34 pm
Intended Award Date
Note to Buyer
Please go to Award Summary page to view the rejected award recommendation, from where you can modify the award.
Summary of e-mail notification
Recipient: all respondents
When: the buyer shares the award decision
Possible Action: None (information only)
Next Steps: None
Sample e-mail text
| From Jane Tanaka To Sue Brown Sent 25-MAY-2006 17:00:33 ID 1083481 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Supplier Acme Widgets
Supplier Site HEADQUARTERS
Award date June 5, 2006 5:00 pm Chicago Central Standard Time
Your Bid Number 151168
Number of line(s) awarded from your bid: 1
Number of line(s) rejected from your bid: 0
Note to Supplier:
Please go to Response Details page to view your bid.
Important Note: This award decision may or may not result in the generation of a purchase order.
Summary of e-mail notification
Recipient: buyer who submitted the purchase order creation request
When: requisition allocation fails in Oracle Purchasing
Possible Action: review allocations and correct
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Negotiation Close May 31, 2006 03:18 pm Chicago Central Standard Time
Organization Vision Operations
Line Number Line information is not available at this point
Item,Rev/Job
Line Description
Requisition Number(s)
Error: Requisition split Error - Your encumbrance accounting transaction(s) completed with exception(s).
Your allocations have been saved. If the process failed due to an error other than System Error, please go to Allocation Summary page to modify allocations and restart Standard Purchase Order creation.
If the allocation process failed due to System Error, please contact your system administrator to correct the problem.
Summary of e-mail notification
Recipient: buyer who submitted the purchase order for creation
When: purchase order is/is not created
Possible Action: the buyer can resubmit the purchase order creation process if purchase order creation fails
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 20-MAY-2005 11:45:30 ID 1043852 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2005 10:21 pm Chicago
Negotiation Close May 31, 2005 03:18 pm Chicago
Organization Vision Operations
Number of Standard Purchase Order(s) created 1
Number of Standard Purchase Order(s) not created 0
Details of Standard Purchase Order(s) created
Bid Number 175172
Supplier Acme Widgets
Supplier Site HEADQUARTERS
Standard Purchase Order Number 3495
Buyer Jane Tanaka
Details of up to 10 created Standard Purchase Orders will be displayed.
Details of Standard Purchase Order(s) not created
Bid Number
Supplier
Supplier Site
Standard Purchase Order Number Not Created
Buyer
Error
For those lines where Standard Purchase Orders were not created, your manual allocations have been saved. If the process failed due to an error other than System Error, please go to Allocations Summary to modify allocations and restart Standard Purchase Order creation.
If the allocation process failed due to System Error, please contact your system administrator to correct the problem.
To view the details of all created Standard Purchase Orders, please go to the Purchase Order Summary page.
Summary of e-mail notification
Recipient: buyer who submitted copy request
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to copy a negotiation has completed successfully. The draft negotiation has been saved.
Summary of e-mail notification
Recipient: buyer who requested the new round be created
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to create a new round has completed successfully. This new round has been saved as a draft negotiation.
Summary of e-mail notification
Recipient: buyer who published the negotiation
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to publish the negotiation has completed successfully.
Summary of e-mail notification
Recipient: supplier who exported the negotiation
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: none
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to export spreadsheet has completed successfully. You may download the spreadsheet from the Download Requests screen for this negotiation.
Summary of e-mail notification
Recipient: buyer or supplier who requested the PDF download
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request for a PDF has completed successfully. You may download the PDF from the Download Requests screen for this negotiation. .
Summary of e-mail notification
Recipient: buyer who requested the award spreadsheet import
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to import award decisions using a spreadsheet has completed. The award decisions have been saved as part of the negotiation. You may view the decisions on the Award Summary screen.
Summary of e-mail notification
Recipient: supplier who uploaded response spreadsheet
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: continue with the response process
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to import lines using a spreadsheet has completed successfully. The data is now included in the draft response.
Summary of e-mail notification
Recipient: buyer who requested the line spreadsheet upload
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: continue with the creation process
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to import lines using a spreadsheet has completed successfully. The lines are now included in a draft negotiation.
Summary of e-mail notification
Recipient: buyer who created the new amendment
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to amend a negotiation has completed successfully. The amendment has been saved as a draft negotiation.
Summary of e-mail notification
Recipient: buyer who submitted the negotiation for approval
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your draft negotiation has been submitted for approval successfully.
Summary of e-mail notification
Recipient: buyer who requested award optimization
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to generate results for award optimization has completed successfully. The details are available on the Award Summary screen.
Summary of e-mail notification
Recipient: supplier who requested the response be published
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to submit a response has completed successfully.
Summary of e-mail notification
Recipient: supplier who requested the response be validated
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: none
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to validate the draft response has completed successfully.
Summary of e-mail notification
Recipient: buyer who exported the AutoAward
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: continue with the award process
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to export AutoAward recommendation to a spreadsheet has completed successfully. You may download the spreadsheet from the Download Requests screen for this negotiation.
Summary of e-mail notification
Recipient: buyer who requested the blanket be renegotiated
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: none
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to renegotiate a blanket has been saved as a draft negotiation.
Summary of e-mail notification
Recipient: buyer who accepted the award optimization spreadsheet.
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: Continue with award process..
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to accept the Award Optimization Scenario has completed successfully. The details are available on the Award Summary screen.
Summary of e-mail notification
Recipient: supplier who requested the response be published
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: review errors and resubmit
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to publish the negotiation has errors..
Summary of e-mail notification
Recipient: buyer who requested the blanket be renegotiated
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: review errors and resubmit
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to renegotiate a blanket has errors..
Summary of e-mail notification
Recipient: buyer who requested the award be imported
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: review errors and correct problem
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to import award using a spreadsheet has resulted in errors. Please correct the errors in the spreadsheet and import the corrected spreadsheet.
Summary of e-mail notification
Recipient: supplier who imported the response spreadsheet
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: review errors and resubmit
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to import response using a spreadsheet has resulted in errors. Please correct the errors in the spreadsheet and import the corrected spreadsheet.
Summary of e-mail notification
Recipient: buyer who requested the amendment be created
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: review errors and resubmit
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to amend a negotiation has errors..
Summary of e-mail notification
Recipient: buyer who requested the new round
When: concurrent program completes successfully
Possible Action: none, information only
Next Steps: review errors and resubmit
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to create a new round has errors..
Summary of e-mail notification
Recipient: negotiation creator
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: review errors and resubmit
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to copy a negotiation has errors..
Summary of e-mail notification
Recipient: buyer who requested negotiation be approved
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: review errors and resubmit
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to submit a negotiation for approval has errors.
Summary of e-mail notification
Recipient: supplier who requested the response validation
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: review errors and resubmit
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to validate the response has resulted in errors.
Summary of e-mail notification
Recipient: buyer who attempted the export of the AutoAward to a spreadsheet.
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: Review errors and resubmit
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to export autoaward recommendation to a spreadsheet has resulted in unexpected errors. Please contact your system administrator.
Summary of e-mail notification
Recipient: buyer who attempted the spreadsheet export.
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: Review errors and resubmit.
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to export spreadsheet has resulted in unexpected errors. Please contact your system administrator.
Summary of e-mail notification
Recipient: buyer or supplier who attempted to generate the PDF version..
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: Review errors and resubmit.
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request for PDF has resulted in unexpected errors. Please contact your system administrator.
Summary of e-mail notification
Recipient: supplier who attempted to publish a response.
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: Review errors and resubmit.
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to publish the response has resulted in errors.
Summary of e-mail notification
Recipient: buyer who attempted the award optimization.
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: Review errors and resubmit.
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to optimize the award scenario has resulted in unexpected errors. Please contact your system administrator.
Summary of e-mail notification
Recipient: buyer who attempted the lines import.
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: Review errors and resubmit.
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to import lines using a spreadsheet has resulted in errors. Please correct the errors in the spreadsheet and import again.
Summary of e-mail notification
Recipient: buyer who attempted to accept the award optimization spreadsheet.
When: concurrent program completes unsuccessfully
Possible Action: none, information only
Next Steps: Review errors and resubmit.
Sample e-mail text
| From Jane Tanaka To Jane Tanaka Sent 19-MAY-2006 11:01:34 ID 1043855 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Your request to accept the Award Optimization Scenario has resulted in unexpected errors. Please contact your system administrator.
Summary of e-mail notification
Recipient: all respondents whose quotes were not short listed
When: evaluators complete the technical evaluation stage
Possible Action: none (information only)
Next Steps: none
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 20-May-2006 18:35:33 ID 1093612 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Supplier Acme Widgets
Supplier Site HEADQUARTERS
Your quote number 151168
Note to Supplier:
Your quote 64176 in response to RFQ 192619 has not been short listed and will no longer be included in further evaluation and awarding phases of this negotiation.
Summary of e-mail notification
Recipient: all respondents whose bids were shortlisted at the end of the technical evaluation
When: the evaluators complete the technical evaluation stage
Possible Action: none (information only)
Next Steps: none
Sample e-mail text
| From Jane Tanaka To SUE BROWN Sent 20-May-2006 ID 1083485 |
Company Vision Enterprise Title Bridge Construction Project Number 192619 |
Negotiation Preview Not specified
Negotiation Open May 12, 2006 10:21 pm Chicago Central Standard Time
Supplier Acme Widgets
Supplier Site HEADQUARTERS
Your Quote Number 151168
Note to Supplier:
Your quote 64175 in response to RFQ 192619 has been short listed for the next phase of evaluation (Financial)
Reminder notifications are sent to certain persons associated with a negotiation if they have not responded to earlier notifications. For example, approvers on the collaboration team receive a reminder if they have not approved a negotiation document after a certain length of time. Invited suppliers are also prompted to acknowledge whether they intend to participate in a negotiation.
Buyer Approval Reminder Notifications
There are two types of approvals for buyers - document approval before publication and award approval after award decisions have been made. Depending on the setup of the negotiation, document and award approval may not be required. Document approvers are set up as members of the collaboration team who have been designated as approvers. They review the document and approve or reject it prior to publication. Award approvers are determined by the approval hierarchy which is used. They review the award decisions and approve or reject them before any purchasing documents can be initiated.
Both document approvers and award approvers receive reminder notifications when they have not approved or rejected the document or award decisions within the appropriate timeframe.
Supplier Reminder Notifications
Suppliers receive notifications reminding them to acknowledge their intent to participate in the negotiation. Only those suppliers who have been invited by the buyer receive these reminders. The e-mail recipients can conduct the acknowledgement online via the URL included in the e-mail and/or directly from the e-mail notification.
Acknowledgement by respondents enables buyers to identify early in the negotiation process the companies that plan on participating and the ones that do not. Based on such responses, buyers can better manage the negotiation process by inviting additional companies, manually extending the negotiation, or increase communications with the invited companies.
Negotiation document approvers receive a notification halfway between when the first notification was sent and the preview date (if one was specified), the open date (if one was specified), or close date (if the negotiation was defined as open immediately).
Award Approval Reminders
Negotiation award approvers receive a reminder notification 24 hours after the first approval notification is sent.
Supplier Reminders
The time at which the invited suppliers receive acknowledgment reminders depends on the available time in a negotiation. The available time in a negotiation is the difference between Preview Date and Close Date. If the Buyer does not specify a Preview Date, then available time is the difference between the Open Date and Close Date.
| Available Time | Reminder e-mail |
|---|---|
| Equal or less than 24 hours. | Preview/Open Date + 1 hour |
| More than 24 hours & less than week | Preview/Open Date + 1 day |
| Equal or longer than 1 week | Preview/Open Date + 3 days |
If additional suppliers are added before the original reminder time, these new invitees receive reminders at the original time. However, if they are added after the original reminder time, they do not receive reminders.
If the buyer starts another round of negotiations before the reminder time, the reminder is not sent. The new round of negotiations is treated as a regular new negotiation and invited contacts in the new round should acknowledge their intent again.
If the negotiation is closed, cancelled or deleted before the reminder time, invitees do not receive any reminder notifications.
Invitees do not receive reminder notifications if someone at their company has submitted a response.