Multi-Period Posting Report Procedures

Definition

Multi-Period Posting reports are used to recognize and transfer expenses to General Ledger.

Overview

Multi-Period Posting: Expense Collection Report

The Multi-Period Posting: Expense Collection Report transfers an invoice batch to the Multi-Period Posting distribution line in addition to transferring by invoice number and vendor name.

The Multi-Period Posting: Expense Collection Report is used to cancel the multi-period posting distribution when a batch or invoice that was transferred to the Multi-Period Posting distribution line is cancelled.

The process inserts the following information:

• default multi-period posting accounting rule

• multi-period posting start date

• duration

• future posting account

Multi-Period Posting: General Ledger Transfer Report

The Multi-Period Posting: General Ledger Transfer Report transfers Multi-Period Posting distribution lines with recognized expenses.

Note: The Multi-Period Posting: Expense Recognition Report must be run prior to running the Multi-Period Posting: General Ledger Transfer Report.

Multi-Period Posting: Recognize Expense Program Report

The Multi-Period Posting: Recognize Expense Program Report displays multi-period posting lines over a certain period range enabling the user to recognize the Multi-Period Posting expenses for each period within the range.

The Multi-Period Posting: Recognize Expense Program Report can be viewed in the following modes:

• Preview

  Expenses viewed in preview mode are not recognized.

• Update

  Expenses viewed in update mode are permanently recognized. The accounting rule, start date, and duration are viewed in update mode, they cannot be updated in the MPP Distribution window.

The Multi-Period Posting: Recognize Expense Program Report is run at period end to show Multi-Period Posting lines waiting to be recognized.

The report provides the following information:

• period and currency

  The information is split at the highest level by accountancy period and currency so that the total amount to be posted into the period can be easily reviewed.

• expense account

  Multi-period lines are listed by expense account within each period, enabling totals for each account to be easily reviewed.

• detail line

  Vendors, type of invoice, and amounts are shown.

Generating Multi-Period Posting: Expense Collection Report Procedure

To generate the Multi-Period Posting: Expense Collection Report, perform the following steps.

1. Navigate to the Submit Request window as follows:

   OPSF(I) Multi-Period Posting - Reports

2. Select the Single Request radio button.

3. In the Name field, select Multi-Period Posting: Expense Collection Report from the list of values.

4. In the Mode field, select a mode from the list of values.

5. Optionally, enter parameters as follows:

   • Invoice Number or Vendor Name

   • Invoice Number and Vendor Name

   • Batch Number

6. To apply the parameters, click OK.

7. To send the print request to the concurrent manager, click Submit.

8. To submit another request, click Yes, or to continue, click No.

9. View the request in the concurrent manager as follows:

   View - Requests

Generating Multi-Period Posting: General Ledger Transfer Report Procedure

To generate the Multi-Period Posting: General Ledger Transfer Report, perform the following steps.

1. Navigate to the Submit Request window as follows:

   OPSF(I) Multi-Period Posting - Reports

2. Select the Single Request radio button.

3. In the Name field, select Multi-Period Posting: General Ledger Transfer Report from the list of values.

4. In the Start Period Name field, select a start period from the list of values.

5. In the End Period Name field, select an end period from the list of values.

6. In the Run GL Import field, select a parameter from the list of values as follows:

   • To automatically import a journal to the general ledger, select Yes.

   • To post a journal to be manually imported to the general ledger later, select No.

   For information on manually importing journals, see Import Journals Window, Oracle General Ledger User's Guide.

7. To apply the parameters, click OK.

8. To send the print request to the concurrent manager, click Submit.

9. To submit another request, click Yes, or to continue, click No.

10. View the request in the concurrent manager as follows:

    View - Requests

Generating Multi-Period Posting: Recognize Expense Program Report Procedure

To generate the Multi-Period Posting: Recognize Expense Program Report, perform the following steps.

1. Navigate to the Submit Request window as follows:

   OPSF(I) Multi-Period Posting - Reports

2. Select the Single Request radio button.

3. In the Name field, select Multi-Period Posting: Recognize Expense Program Report from the list of values.

4. In the Starting Period Name field, select the starting period from the list of values.

5. In the End Period Name field, select the end period from the list of values.

6. In the Expense Recognition Mode field, select a parameter from the list of values as follows:

   • To print a report without saving changes to the database, select Preview.

   • To print a report and commit changes to the database, select Update.

7. Optionally, enter a batch name or invoice number.

8. To apply the parameters, click OK.

9. To send the print request to the concurrent manager, click Submit.

10. To submit another request, click Yes, or to continue, click No.

11. View the request in the concurrent manager as follows:

    View - Requests