Use the Define Appropriation Parameters window to enter appropriation accounting information for treasury symbols. Appropriation parameters are required to process:
Year-end closing definitions
Year-end closing
Funds inquiry
SF 1081 Voucher and Schedule of Withdrawals and Credits
IPAC Bulk File
Funds Availability Reports
FMS Form 224 Statement of Transactions
FMS Form 1219 Statement of Accountability and FMS Form 1220 Statement of Transactions
Payment formats
FACTS I
FACTS II
Budget execution
Financial statements
Before defining appropriation parameters, you must:
Define natural account and balancing segment values.
Define federal account symbols.
Define subfunction description values for the lookup type FV_BUDGET_SUBFUNCTION. The lookup codes must contain the three digit OMB Budget Subfunction that is reported on FACTS I..
To define appropriation parameters, navigate to the Define Appropriation Parameters window.
The following table describes selected fields on the Define Appropriation Parameters window, Accounts tab.
| Field Name | Description |
|---|---|
| Treasury Symbol | Treasury symbol; defined in define federal account symbols window |
| FMS 224 Type | Determines the placement on the FMS form 224 when it cannot be derived from the transaction |
| Definite/Indefinite | Classify appropriation according to amount of budget authority indicated by appropriation law |
| Custodial/Non-Custodial | Indicates custodial value for Facts I and consolidated financial statements |
| Department ID | Department identifier; values defined in define federal account symbols window |
| Qtr 1 | First quarter net outlays amount reported by department of treasury to federal agencies using the fms form 6653 - Undisbursed Appropriation Account Ledger
Note: This value is used in the FACTS II edit check process for Edit Check 12. |
| Qtr 2 | Second quarter net outlays amount reported by Department of Treasury to federal agencies via the FMS Form 6653 - Undisbursed Appropriation Account Ledger
Note: This value is used in the FACTS II edit check process for Edit Check 12. |
| Qtr 3 | Third quarter net outlays amount reported by Department of Treasury to federal agencies via the FMS Form 6653 - Undisbursed Appropriation Account Ledger
Note: This value is used in the FACTS II edit check process for Edit Check 12. |
| Qtr 4 | Fourth quarter net outlays amount reported by Department of Treasury to federal agencies via the FMS Form 6653 - Undisbursed Appropriation Account Ledger
Note: This value is used in the FACTS II edit check process for Edit Check 12. |
| Preclosing Unexpended Amount | Unexpended amount
Note: This value is used in the FACTS II edit check process for Edit Check 7. |
| Closing Method | Indicates when requisitions should be marked as closed during the year-end closing process. |
| Other Authorization | Opens Other Authorizations window
Note: This value is used in the FACTS II edit check process for Edit Check 6. |
| Value | Balancing segment of Accounting Flexfield for ledgers |
| Category | Fund Category |
| Budget Authority | Natural account segment of accounting flexfield for ledgers Funds Available Inquiry reports the posted balances and reserved balances in the Budget Authority field for this account |
| Unliquidated Commitments | Natural account segment of accounting flexfield for ledgers Funds Available Inquiry reports the posted balances and reserved balances for Commitments using this account |
| Unliquidated Obligations | Natural account segment of accounting flexfield for ledgers Funds Available Inquiry reports the posted balances and reserved balances for Obligations using this account. |
| Expenditures | Natural account segment of accounting flexfield for ledgers Funds Available Inquiry reports the posted balances and reserved balances for Expenditures using this account. |
The following table describes selected fields on the Define Appropriation Parameters window, FACTS tab.
| Field Name | Description |
|---|---|
| BEA Category | Budget Enforcement Act (BEA) category; includes Discretionary, Mandatory, and Emergency Discretionary |
| Budget Subfunction Description | Subfunction description |
The following table describes selected fields on the Define Appropriation Parameters window, Other tab.
| Field Name | Description |
|---|---|
| Red Status | If selected, indicates fund is in the Red status. |
| Prior Year Recoveries | If selected, indicates fund is available for prior year recoveries. |
The following table describes selected fields on the Authorizations window.
| Field Name | Description |
|---|---|
| Authorization Code | Authorization code; values defined in the Define Other Authorizations window. |
| Description | Authorization code title |
| Preclosing Undisbursed Amount | Pre-closing undisbursed dollar amount of authorization code as provided from Master Accounts File (MAF). |
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