Oracle Human Resources Management Systems Enterprise and Workforce Management Guide (Canada)

Contents

Title and Copyright Information

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Preface

Introduction to Oracle HRMS

Introduction to Oracle HRMS

Introduction to Oracle HRMS

Human Resource Model

Shared Information in Oracle HRMS

How to Use Your Documentation and Online Help

Getting the Most out of HRMS Online Help

Multilingual Oracle HRMS

Managing Change Over Time

Setting Your Effective Date

Removing an End Date

Viewing the History of Datetracked Information

Organization Structures

Organization Structures Overview

Organization Structures

Key Concepts for Representing Enterprises

Extending the Enterprise Framework

Organization Classifications

Government Reporting Entities (GREs)

Provincial Reporting Establishments (PREs)

Configuration Models for Your Enterprise Framework

Defaults for the Business Group

Maintaining Information for a Business Group

Generic Hierarchies Overview

Setting Up Organizations

Creating an Organization

Entering Organization Classifications

Entering Additional Information

Finding an Organization

Removing and Deleting Organizations

Entering Business Group Information

Business Groups: Entering Budget Value Defaults

Business Groups: Selecting a PTO Balance Type

Business Groups and HR Organizations: Entering Work Day Defaults

Defining Benefits Defaults for a Business Group

Business Group: Setting Up Public Sector-type Functionality

Business Groups: Entering Recruitment Information

Business Groups: Entering SOE Information

Business Groups: Entering SOE Detail Information

Business Groups: Entering Payroll Archiver Level Information

Entering Payslip Information

Entering Employment Equity Information for a Business Group

Entering Provincial Employment Standards for a Business Group

Entering Self-Service Preference Information

HR Organizations: Entering Costing Information

Entering Reporting Information for an HR Organization or a Company Cost Center

HR Organizations: Entering Parent Organizations

Entering GL Company Cost Center Information for a Company Cost Center

Entering Representative Body Information

Entering Constituency Information for a Representative Body

Entering Location Information for Constituencies

Entering Organization Hierarchy Information for Constituencies

Entering Organization Information for Constituencies

Entering Grade Information for Constituencies

Entering Bargaining Unit Information for Constituencies

Entering Job Information for Constituencies

Entering Collective Agreement Grade Information for Constituencies

Entering Trade Union Information for a Bargaining Association

Entering Additional Information for a Professional Body

Entering Workers' Compensation Information

Entering Workers' Compensation Account Information

Entering Provincial Medical Carrier Information

Entering Employer Identification Information for a GRE

Entering Federal Magnetic Reporting Information for a GRE

Entering Provincial Reporting Information for a GRE (For use with Oracle Payroll)

Entering North American Industrial Classification (NAIC) codes for a GRE

Entering Information for a PRE

Entering Related Organizations Information for an HR Organization

Running the Change Person Numbering to Automatic Process

Running the Global Sequencing for Person Number Generation Process

Selecting and Viewing Managers for Organizations

Locations

Location Extra Information Types

Setting Up Locations

Internal Organizations and Cost Centers

Implementing Automatic Company Cost Center Creation

Upgrading to Automatic Company Cost Center Creation

Defining the Name Format of Company Cost Centers

Running the Export GL Company Cost Centers Process

Running the Upload GL Company Cost Center Information Request Set

Running the Synchronize GL Company Cost Centers with HR Request Set

Running the Create and Maintain Company Cost Center Organizations Process

Running the Synchronize GL Company Cost Centers with Existing Organizations Process

Organization Hierarchies

Creating Organization Hierarchies

Changing Organization Hierarchies

Deleting Organization Hierarchies

Running the Organization Hierarchy Report

Launching a Hierarchy Diagrammer

Finding an Organization or Position in the Hierarchy Diagrammers

Changing the Appearance of a Hierarchy Diagram

Displaying Information about Organizations or Positions

Setting Up a New Hierarchy

Creating a New Version of an Existing Hierarchy

Copying an Existing Hierarchy

Adding Organizations or Positions to a Hierarchy

Removing Organizations or Positions From a Hierarchy

Moving Organizations or Positions in a Hierarchy

Menu and Toolbar Commands

Jobs and Positions

Jobs and Positions Overview

Jobs and Positions

Jobs and Positions

Job and Position Names

Project Based Enterprises Example

Rule Based Enterprises Example

Hybrid Enterprise Structures Example

Job Management

Creating a Job Group

Defining a Job

Entering Additional Information About Jobs and Positions

Entering Valid Grades for Jobs or Positions

Entering Job and Position Requirements

Entering Work Choices for a Job or Position

Changing a Job or Position's End Date

Entering the EEOG Description and NOC Code for a Job

Position Control

Position Control Decisions

Position Hiring Status

Position Extra Information Types

Defining a Position

Copying a Position

Finding a Position

Updating Positions

Changing a Position

Recording Proposed Layoff for a Position

Viewing Position Occupancy

Defining Position Hiring Statuses

Purging Transaction Data

Transaction Type Wizard

Routing and Approval Rules Reference

Business Rules

Process Rules Reference

Workflow for Position Control and Budgeting

Transaction Templates

Defining HRMS Roles for Transactions

Associating HRMS Roles with Users

Associating HRMS Roles with Positions

Associating HRMS Roles with Role Templates

Deleting or Changing HRMS Roles

Defining Routing Lists For Transactions

Defining Transaction Templates

Defining a Position with a Position Transaction

Routing Budget Worksheets and Position Transactions

Viewing Transaction History

Jobs and Position Evaluation

Creating an Evaluation System

Entering Evaluation Information

Position Hierarchires

Creating a Position Hierarchy

Creating a New Version of a Position Hierarchy

Copying an Existing Hierarchy

Deleting a Position Hierarchy

Changing a Position Hierarchy

Running the Position Hierarchy Report

Business Group Reorganization

Reorganize your Business Group

Describing Your Mass Move

Identifying Your Source Positions

Identifying Your Target Positions

Verifying the Transfer of Assignments for Each Source Position

Verifying or Adding Valid Grades for Each Target Position

Executing the Mass Move

Reviewing the Mass Move

Re-executing a Mass Move

People Budgets and Costing

People Budgets and Costing Overview

People Budgets and Costing

Using HRMS Budgeting

Under Budgeted Entity Reporting

Defining Budgetary Calendars

Renaming Period Types

Defining Budget Sets

Entering Assignment Budget Values

Recalculating Assignment Budget Values

Setting Up Default Assignment Costing for Budgets

Defining Budget Characteristics

Entering Non-Approved Budgets

Setting up an Oracle HRMS Budget for Transfer to Oracle General Ledger

Setting Up Budget Worksheets

Completing a Budget Worksheet

Delegating Budget Worksheets

Posting Completed Budgets

Migrating a Budget to Oracle HRMS

Posting a Budget to Oracle General Ledger as a Batch Process

Calculating Budget Commitments

Posting Budget Commitments to Oracle General Ledger

Running the Relieve Commitments Request Set Process

Reallocating and Reserving Budget Resources

Running the Calculate Assignment Budget Values Process

Using the Process Log

Control Budget Reports

Running Report Under Budgeted Entities

Running the Position Element Summary Report

Running the Position Element Detail Report

Running the Position Summary Report

Running the Budget Period Position Detail Report

Running the Staffing Budget Details Report

Running the Salary Review Report

Running the Organizational Position Summary Report

Running the Entity Element Summary Report

Labor Costs in Oracle HRMS

Labor Cost Allocation Example

Data Costed at the Payroll Level

Data Costed at the Element Link Level

Employer Charge Distribution Example

Data Costed at the Organization and Assignment Levels

Data Costed at the Element Entry Level

The Cost Allocation Key Flexfield

Setup of the Cost Allocation Key Flexfield

Oracle HRMS Cost Allocation Key Flexfield Example

Costing for Taxes

Subledger Accounting (SLA)

Previewing Cost Allocations

Running the Costing Process

Running the Costing Summary Report

Running the Cost Breakdown Report

Running the Costing Detail Report (generic)

Mapping Cost Allocation to the Accounting Flexfield

Running the Partial Period Accrual Calculation Process

Running the Transfer to GL Process

Entering Adjustments to Costed Employee Tax Balances

Running the Upgrade Historical Payroll Data to SLA Process

Running the Transfer to SLA Process

Running the Costing of Payment Process

Running the Costing of Payment Summary Report

Running the Costing of Payment Breakdown Report

Running the Costing of Payment Detail Report

RetroCosting

Running the RetroCosting Process

People Types and Employment Groups

People Types and Employment Groups Overview

People Types and Employment Groups

Person Types

Other Employee Groups

Defining Person Types

Changing Person Type Usage and Deleting OAB Person Type Usage

Entering OAB Person Type Usage

Workers' Representation and Supplementary Roles

Entering Supplementary Role Information

Entering Election Information

Employment Agreements and Legal Compliance

Employment Agreements and Legal Compliance Overview

Employment Agreements and Legal Compliance

Collective Agreements

Value Sets for Collective Agreements

Setting Up a Collective Agreement

Defining an Entitlement Item for a Collective Agreement

Defining an Eligibility Profile

Defining Derived Factors: Compensation Level

Defining Derived Factors: Percent of Full Time Employment

Defining Derived Factors: Hours Worked In Period

Defining Derived Factors: Age

Defining Derived Factors: Length of Service

Defining Derived Factors: Combination Age and Length of Service

Entering a Collective Agreement

Defining Collective Agreement Entitlements

Setting up Collective Agreement Grades

Entering Collective Agreement Grades

Collective Agreement Administration

Selecting and Applying Collective Agreement Entitlement Values

Defining Retained Rights

Running the Collective Agreement Entitlement Evaluation Process

Occupational Health: Medical Assessments, Disabilities and Work Incidents

Entering Work Incident Information

Entering Medical Assessments

Entering Disability Information

Provincial Medical Account Numbers

Creating the Provincial Medical Account Numbers

Employment Equity Interface

Employment Equity Interface Employee Details

Generating the Employment Equity Interface

Report on Hirings

Running the Report on Hirings

Running the Report on Hirings Interface

HRMS Glossary

Index