The Prompt Payment reports provide information about invoices affected by prompt payment requirements. The reports include:
Prompt Payment Due Date Report, which provides information about invoices for which a due date adjustment was made
Prompt Payment Report, which provides detailed information about payments within a specific date range
Prompt Payment Exception Report, which provides information about payments that have an invalid due date
Payments Without Reason Codes Report, which provides a list of interest and discount lost payments without reason codes
Federal agencies are required to comply with the requirements of the Prompt Payment Act regarding payment of commercial obligations. Requirements include when and under what conditions payments must be made, taking of supplier discounts, and payment of interest penalties, when applicable.
Information regarding reporting requirements is available in the Office of Management and Budget (OMB) Final Rule 5 CFR 1315: Prompt Payment; formerly OMB Circular A-125.
Prompt Pay must be defined and used as the payment terms type for the payment terms associated with the invoices to be reported.
The Site Level Profile Options, FV:USE INTEREST REASON CODES and FV:USE DISCOUNT LOST REASON CODES, must be set to Yes to capture and report reason code data.
Related Topics
Payment Terms Types Setup,Oracle U.S. Federal Financials Implementation Guide.
Specify Profile Options,Oracle U.S. Federal Financials Implementation Guide
The Prompt Payment Due Date Report is printed automatically on completion of the Due Date Calculation process.
Related Topics
For information on running the Due Date Calculation process, see Prompt Payment Procedures.
The following table describe selected fields on the Prompt Payment Due Date Report window.
| Column | Description |
| Header Section | Report date and ledger name |
| Invoice Number | Invoice identifier |
| Vendor Name | Vendor on invoice |
| Terms Date | Invoice received date |
| Due Date | Original due date |
| PPA Due Date | New due date |
| Discount Date | Original discount date |
| PPA Discount Date | New discount date |
| Second Discount Date | Second discount date |
| PPA Second Discount Date | PPA second discount date |
| Third Discount Date | Third discount date |
| PPA Third Discount | PPA third discount |
To print the Prompt Payment Report:
Navigate to the Submit Request window.
In the Name field, select Prompt Payment Reports.
In the Operating Unit field, select an operating unit.
In the Report From Date (DD-MON-YYYY) field, enter a starting date of payments to be reported.
In the Report To Date (DD-MON-YYYY) field, enter an ending date of payments to be reported.
In the Distribution Level One and optionally in the Two, Three, and Four fields, enter monetary amounts representing the ranges of interest amounts to be reported in the Interest Penalties Paid section of the report.
For a description of these table lines, see the Prompt Payment Report Description table.
In the Contact Agency's Name field, optionally enter the name of the person approving the report.
In the Contact Agency's Position/Title field, optionally enter the position or title of the person approving the report.
| Column | Description |
| Header Section | Operating Unit, Ledger name, currency, report date, and contact information |
| Invoices Subject to PPA and OMB A-125: | Invoices affected by Prompt Pay requirements |
| Number | Number of invoices |
| Amount | Total monetary amount |
| Invoices Paid After Due Date: | Invoices paid after stated due date |
| Number | Number of invoices |
| Amount | Total monetary amount |
| Interest Penalties Paid: | Interest paid on late payments |
| <Breakpoint Ranges> | Monetary ranges entered during report generation |
| Number | Number of invoices |
| Amount | Total monetary amount |
| Number % | Percentage of invoices |
| Amount % | Percentage of total monetary amount |
| Totals: | Totals of columns for Number, Amount, Number %, Amount % in the Interest Penalties Paid region |
| Reasons why interest was incurred: | Reasons for interest paid |
| Delay in Paying Office's Receipt of: | Breakdown of invoices and reasons why interest incurred |
| Number | Number of invoices where interest paid |
| Delay or error by Paying Office in: | Breakdown of invoices and reasons why interest incurred |
| Number | Number of invoices where interest paid |
| Invoice Payment Determination: | Invoices paid before or after due date |
| Paid 1 to 15 Days After Due Date:Paid 8 Days or More Before Due Date (No Discount): | Breakdown of late and early payments |
| Number | Invoices paid at least 8 days before due date with no discount taken or invoices paid 1 to 15 days after due date |
| Amount | Total monetary amount |
| Number % | Percentage of invoices |
| Amount % | Percentage of total monetary amount |
| Discount Taken: | Vendor discounts available and taken |
| Discount Available:Discount Taken: | Breakdown of discounts taken |
| Discount Not Taken Because: | Breakdown of invoices and reasons why discounts were not taken |
| Number | Number of invoices |
| Amount | Total monetary amount |
| Interest Penalties Due But Not Paid: | Invoices with interest due but not paid |
| Interest Less Than $1.00:Other Interest Not Paid: | Breakdown of invoices with interest less than $1.00 |
| Number | Number of invoices |
| Amount | Total monetary amount |
| Number % | Percentage of invoices |
| Amount % | Percentage of total monetary amount |
| Totals: | Totals of columns for Number, Amount, Number %, Amount% in the Interest Penalties Due But Not Paid region |
No separate procedure is required to print the Prompt Payment Exception Report. The Prompt Payment Exception Report is printed automatically when the Prompt Payment Report is printed.
| Column | Description |
| Header Section | Agency, currency, report date, and contact information |
| Vendor Name | Vendor on exception invoice |
| Invoice Num | Invoice identifier |
| Invoice Amount | Dollar amount |
| Total Number of Records | Total exception invoices |
| Total Invoice Amount | Total dollar amount of exception invoices |
The Payments Without Reason Codes report provides a list of interest and discount lost payments without reason codes.
To print the Payments Without Reason Codes Report:
Navigate to the Submit Request window.
In the Name field, select Payments Without Reason Codes Report.
In the Operating Unit field, select an operating unit.
In the From Date field, enter a starting date of payments to be reported.
In the To Date field, enter a ending date of payments to be reported.
Note: For reconciliation purposes, the same From and To dates must be used for the Payments Without Reason Codes Report and the Prompt Payment Report.
| Column | Description |
| Header Section | Agency, report date, from and to date, ledger name, operating unit, currency |
| Interest Payments without Reason Codes | Interest payments without assigned reason codes |
| Payment Process Request | Payment Process Request name |
| Invoice Number | Invoice number |
| Invoice Date | Invoice date |
| Invoice Amount | Invoice amount |
| Due Date | Assigned invoice due date |
| Payment Terms | Payment terms |
| Payment Date | Payment date |
| Total Interest: | Total of interest payments without reason codes |
| Discounts Lost Payments without Reason Codes | Discounts lost payments without assigned reason codes |
| Payment Process Request | Payment process request name |
| Invoice Number | Invoice number |
| Invoice Date | Invoice date |
| Invoice Amount | Invoice amount |
| Due Date | Assigned invoice due date |
| Payment Terms | Payment terms |
| Payment Date | Payment date |
| Total Discounts: | Total of discounts lost payments without reason codes |