Federal agencies use the Status of Obligations Report to measure financial performance against operating plan objectives. This internal report assists federal agencies in determining if the procurement process is completed for each obligation.
The Status of Obligations Report contains information on commitments, obligations, and invoices. Obligations, which denote legal responsibility for the procurement of goods or services, are entered alone or against commitments, which reserve funds for future use. Invoices are received from vendors and indicate that payment is required. Commitments with no corresponding obligations and invoice payment activities are not included in the report.
Agencies are required to report on financial performance through a series of regulatory reports in accordance with the Government Results and Performance Act (GRPA). The Status of Obligations Report provides internal information to facilitate regulatory reporting.
The agency name must be entered in the Define Federal Options window.
To print the Status of Obligations Report:
Navigate to the Submit Request window.
In the Name field, select Status of Obligations Report.
In the Operating Unit field, select an operating unit.
In the Pagebreak Segment 1 field, select a General Ledger key flexfield segment, or select a segment.
In the Segment Low 1 field, select the lowest value of the range to be reported for the key flexfield segment selected in the Pagebreak Segment 1 field.
In the Segment High 1 field, select the highest value of the range to be reported for the key flexfield segment selected in the Pagebreak Segment 1 field.
In the Pagebreak Segment 2, Segment Low 2, Segment High 2, Pagebreak Segment 3, Segment Low 3, and Segment High 3 fields, optionally select additional key flexfield segments and ranges.
In the Currency field, select a currency.
In the Status field, optionally select a status.
Note: If no status is selected, all statuses are printed.
In the Run Option field, select a time frame.
In the Period field, select a period.
The following table describes the Status of Obligations report.
| Section | Column | Description |
|---|---|---|
| Header | Agency name, report date, period, Ledger, currency, fund, Pagebreak 1, Pagebreak 2, and Pagebreak 3 | |
| Commitment | Name | Commitment identifying name or number |
| Date | Commitment date | |
| Amount | Commitment amount; can be used to determine amount obligated and amount still available for obligation | |
| Obligation | Name | Obligation identifying name or number |
| Amount | Obligation amount; can be used to determine open obligations available for future cash outlays | |
| Date | Obligation date | |
| Status | Open, Closed, Finally Closed, and others | |
| Invoice | Name | Invoice identifying name or number |
| Date | Invoice date; can be used to determine amount of time elapsed from commitment to invoice | |
| Amount | Invoice amount; dollar amounts can differ based on tolerance limits set in Purchasing; can be used to determine difference in amounts obligated and invoiced; activity accomplished against open obligations that can now be closed | |
| Total For: | Page break totals | |
| Pagebreak 1 | Commitment | Total of commitments for Pagebreak 1 |
| Obligation | Total of obligations for Pagebreak 1 | |
| Fund | Total of invoices for Pagebreak 1 | |
| Pagebreak 2 | Commitment | Total of commitments for Pagebreak 2 |
| Obligation | Total of obligations for Pagebreak 2 | |
| Invoice | Total of invoices for Pagebreak 2 | |
| Pagebreak 3 | Commitment | Total of commitments for Pagebreak 3 |
| Obligation | Total of obligations for Pagebreak 3 | |
| Invoice | Total of invoices for Pagebreak 3 |
Note: Pagebreaks represent the key flexfield segments selected during report generation, such as fund, allotment, or object class.