Oracle HRMS enables you to record the types of qualifications recognized by your enterprise, including:
Educational and vocational qualifications
Licenses
Awards
Honors
You can rank qualifications. For example, you could rank a doctorate as 1, a master's degree as 2, a bachelor's degree as 3, and so on. You can rank equivalent qualifications at the same level. For example, you could rank both a bachelor's degree and a vocational qualification as level 3. This feature is useful for identifying all workers qualified at level 3 or above, for example.
Qualifications Framework qualifications result from the achievement of unit standard competencies. For this type of qualification, you record national Qualifications Framework details, including the number of credits attached to the qualification, the awarding body, and the field of learning to which the qualification belongs.
You can identify the schools and colleges that deliver the qualifications that your enterprise recognizes so that you can record where a worker gained a qualification. As schools and colleges are available to all business groups, you have to define them once only.
Use the Qualification Types window to define the qualifications that your enterprise recognizes.
Before you start this task, your system administrator must define generic qualification types (such as Degree, Diploma, and License) in the PER_CATEGORIES lookup.
To define qualification types
Enter the name of the qualification.
In the Category field, select the qualification type.
If required, rank the qualification.
Entering Further Qualification Types Information
Click in the Further Information field to display the Further Qualification Information window.
Select the name of the body that delivered the diploma.
Select whether a diploma is recognized at national level or not. This option is applicable to all diplomas, except professional exam. This information is used for granting rights to employees such as the right to pursue further training or take part in a competitive exam.
Select the type of diploma such as general, technical or professional.
Select the classification for every diploma recognized at national level. This information is used in different processes to classify the different diplomas and to build a sort of hierarchy between them.
Enter the level of the diploma. This information helps in ranking them according to the number of years study after the baccalaureat.
Select the main speciality of the diploma.
Select the sub speciality of the diploma.
Save your work.
Entering Qualifications Framework Details
Note: This section applies only if you are defining a Qualifications Framework qualification.
Enter the Qualifications Framework identifier for the qualification.
Select the Qualifications Framework qualification type (for example, Diploma, Bachelor of Arts, or School Certificate).
Select the main and subsidiary fields of learning to which the qualification belongs.
The main field of learning identifies the industry or sector to which the qualification belongs (for example, Management Studies or Nursing).
The subsidiary field identifies the subject area within the field of learning to which the qualification belongs (for example, Marketing or Neonatal Care).
Select the level type and level.
Qualifications Framework levels indicate the extent to which knowledge and skills have been advanced by learning. For example, a qualification could be at Level 3 on a scale ranging from Level 1 through Level 5.
The level type identifies the category to which the Qualifications Framework level belongs (for example, NQF, NVQ, or HND).
Select the credit type and enter the total number of credits for this qualification.
The credit type identifies the unit of measure for unit standard credits. For example, the credit type could be notional hours of work or study required to achieve a Qualifications Framework qualification.
Select the qualification provider.
Select the Quality Assurance (QA) organization that registered the qualification provider.
Entering Qualification Competencies
Note: This section applies only if you are defining a Qualifications Framework qualification.
Click Competencies to open the Qualification Competencies window.
In the Unit Standard Competency Links region, select the name of a unit standard competency that contributes to this qualification.
The Unit Standard ID appears automatically.
Select the unit standard type. This value specifies the relevance of the unit standard competency to the qualification (for example, core or optional).
Enter the dates between which the link is valid. You must enter a start date, but you can leave the end date blank.
Repeat Steps 9 through 11 for additional unit standard competencies.
Save your work.
You can enter your workers' completed and in-progress qualifications when they first join the enterprise. You may need to update a worker's qualifications record after completion of a training course, for example.
Note: If the worker for whom you are entering qualifications has qualifications records in other business groups, then you will be able to see, but not update, qualifications entered for the worker in those other business groups.
Workers and managers can use these SSHR functions to enter and update worker qualification records:
Education and Qualifications
Other Professional Qualifications
In the forms-based interface, use the Qualifications window, accessed from the People window, to enter and update qualifications.
To enter qualifications
Select the qualification type, and enter its title.
For information about defining qualification types, see: Defining Qualification Types, Oracle HRMS Workforce Sourcing, Deployment, and Talent Management Guide
Select the qualification status, for example, ongoing or completed.
Enter the grade at which the worker holds the qualification, if appropriate.
Select the establishment at which the worker gained the qualification. The list comprises establishments you recorded the worker as having attended.
See: Entering Schools and Colleges Attended, Oracle HRMS Workforce Sourcing, Deployment, and Talent Management Guide
Enter the name of the body that awards the qualification. If you record this value in the qualification types record for a Qualifications Framework qualification, it appears here automatically.
Enter the dates between which the worker studied for the qualification. Leave the end date blank if the qualification is in progress.
Enter the worker's ranking in the study group, if relevant.
Save your work.
Entering Further Qualification Information
Click, where applicable, in the Further Information field to display the Further Qualification information window.
Enter a number for the decision that made the foreign diploma equivalent to a French diploma.
Enter the date this decision was taken.
Select the type of decision. This information shows the impact of the decision.
Enter the name of the foreign diploma, which is equivalent to a French diploma.
Select the type of record. This information shows the kind of training undertaken to receive this diploma.
Save your work.
To enter license details
Click the License tab.
Enter the license number, for example, a driver's license number.
Enter any restrictions on the license. For example, the license may not be valid in certain states.
Enter the license expiry date.
To enter tuition fees
Click the Tuition tab.
Enter the fee amount, and select the currency.
Select the tuition method, for example, day release.
Specify how the worker's tuition fees will be reimbursed (for example, bank transfer when the qualification is awarded).
To enter training details
Click the Training tab.
Enter the amount of training completed. For example, enter 30 days completed of a training program that lasts 60 days.
Enter the total amount of training required to deliver the qualification (for example, 60 days).
Enter the units in which the training is measured, for example, days.
To enter professional membership details
Click the Professional Membership tab.
Select the professional body to which the person belongs. The list comprises organizations with the classification Professional Body.
Enter the worker's membership number and category.
The available membership categories depend on the table used to calculate subscription rates for the professional body. Oracle Payroll uses this table when calculating the amount to deduct from a worker's salary during the payroll run.
Select the method by which the subscription is to be paid. This is optional and for information only.
To view Qualifications Framework details
Note: This section applies to Qualifications Framework qualifications only.
Click the Qualifications Framework Details tab.
Details of the selected qualification appear. For example, you can see its ID, the field of learning to which it belongs, and the number of credits earned. You cannot update this information.
To enter subject details
Save your work.
Select the first subject the qualification comprises.
Select the subject status, for example, passed or ongoing.
Enter the dates between which the subject is studied. You must enter a start date, but you can leave the end date blank.
If the subject forms a major part of the qualification, select Major.
Optionally, enter the grade at which the worker studies the subject.
Enter further subjects, as appropriate.
Save your work.