You use the Job window to define jobs, the skills that jobholders require, and the grades to which they can be assigned. You can also enter job evaluation scores, if you have set up a job evaluation system.
Check with your HR manager or system administrator whether this is the right window for entering job requirements. You use the Job window if requirements were defined using Special Information Types. You use the Competence Requirements window if you are following the competence approach.
If you intend loading historic assignment details into Oracle HRMS, make sure you enter valid start dates for your jobs. You cannot assign an employee to a job before the start date of the job.
Tip: Consider using a fixed date as a default for your initial setup, for example, 01-JAN-1901. This simplifies your data entry.
To define a job
Enter a start date early enough to handle any historical information you want to enter.
Select the required job group. This defaults to the Default HR Job Group for your Business Group and should not be changed unless you want to enter a job that describes a supplementary role to a person's normal employment, such as a fire warden or health and safety representative, or you are setting up a job to be used in Oracle Projects.
Only jobs entered in the Default HR Job Group will be available in other windows in Oracle HRMS such as Position, Competencies, or Assignment. The only windows within Oracle HRMS that can access jobs outside of the Default HR Job Group are the Supplementary Roles window and the Elections window.
Enter a unique name for the job. If there is at least one enabled segment in the Job Name flexfield, a window opens when you enter the Name field. You must enter a unique combination of segments in this window.
The flexfield that opens is dependent on the Job Group you have selected.
Enter a numerical approval authority value to define an approval level for incumbents of this job. This value is used by Oracle Approvals Management to determine whether a person has sufficient authority to approve a transaction.
Indicate whether the job carries any additional employment rights or is a benchmark job. A benchmark job is one that can be used to represent a number of jobs in reports such as salary surveys.
Select a benchmark job, if required.
Click the Further Information field and to enter additional Spanish-specific information.
Specify if the employee performing this job may be eligible for additional salary supplements while working in shift patterns:
Night Shift Supplement - for employees who do night work.
Shift Work Supplement - for employees who work in regular shift patterns.
Save the job. You can now enter further information for the job you have defined. Note that you can only enter some types of further information, such as valid grades or work choices, for jobs defined in the Default HR Job Group.
Choose the Evaluation button to enter evaluation information and an overall evaluation score for the job.
See: Entering Evaluation Information, Managing Your Workforce Using Oracle HRMS
Choose the Requirements button to enter job requirements, such as required qualifications or valid experience, to help you match people to roles.
See: Entering Job and Position Requirements, Using Oracle HRMS - The Fundamentals
Note: You use the Competence Requirements window to enter competencies if you are following the competence approach.
Choose the Valid Grades button to enter the grades to which jobholders can be assigned.
See: Entering Valid Grades for Jobs or Positions, Using Oracle HRMS - The Fundamentals
Choose the Survey Mapping button to link salary survey lines to your job.
See: Mapping Salary Survey Lines, Using Oracle HRMS - The Fundamentals
Choose the Extra Information button to enter job categories for the job. You can link as many categories as you need to a job.
Note: You can investigate the job categories in your enterprise using HRMS Intelligence.
See: Oracle HRMS Intelligence, BIS 11i User Guide Online Help.
There may also be other types of job extra information defined for your enterprise.
Note: You can only access job categories and other types of Extra Information if your system administrator has set them up for your responsibility.