The Commutation Allowance form enables you to enter, view and print information about a worker's commutation or travel allowance information.
Employees in Japan are entitled to allowances for transportation or commuting methods to and from work. The Commutation Allowance form provides allowance information about public transportation, and traffic tools - which encompass other methods of traveling to and from work.
From this form, users can add, update, delete and view future actions for each allowance.
The Withholding ITAX Report for Employee form enables you to enter and view information about a worker's withholding ITAX information.
Employees in Japan are requried to submit their Certificate of Withholding Income Tax to the National Tax Agency (NTA) at the end of the financial year. From this form, users can add, update, delete and view ITAX information.
The Withholding ITAX Report for Payroll Manager form enables payroll managers to enter, view and update infomration about a worker's withholding ITAX information. From this form, the payroll manager can define the open and close dates for which changes can be made, view results, and update a worker's information.
This module can be accessed from the following function:
JP Tax Withheld Report: Payroll Manager
See: Defining Menus for SSHR, Oracle HRMS Deploying SSHR Capability
The workflow details for this module are listed below:
Not applicable
Not applicable
Not applicable
Not applicable
Not applicable
The Personal Number module enables employees to enter and view their personal number and for their dependents using their self-service responsibility. An employee can enter/update Personal Number details and dependents within the entry period start and end dates. When employee leave the organization, the Personal Number details of self and dependents must be updated as 999999999999 and card expiry details with blank. For dependent, HR users update the Personal Number of dependent with 999999999999 after the retention period of records is completed. After the entry period end/closing date, employees can no longer enter/update the Personal Number details. Once entered, they can view only the number with first 8 digits are masked (XXXX-XXXX-1234 format)
HR and Payroll representatives can search, view, and update the Personal Number details of employees and dependents.
They can search, view and update the list of dependents whose Personal Number is missing.
This module can be accessed from the following functions:
JP Personal Number : Employee
JP Personal Number : Payroll Representative - JP Personal Number : Search Employee and JP Personal Number : Search Dependent
JP Personal Number: Human Resources Representative - JP Personal Number : Search Employee and JP Personal Number : Search Dependent
See: Defining Menus for SSHR, Oracle HRMS Deploying SSHR Capability
An HR representative can enter the entry period dates at business group, HR organization or assignment levels to enable users to enter the Personal Number. HR representative can enter or update the Personal Number details of all self service and non self service employees within the start date and end dates of entry periods. After the entry period end or closing date, they can no longer enter or update the Personal Number details.
HR representative can also update the start and end dates of entry period for any assignment whenever required. This will give access to the employee to update the Personal Number details even after end or closing dates at business group or organization levels.
Besides entering the details, an HR representative can access Employee Search page to search and enter or update the Personal Number details. Additionally, they can access Dependent Search page to find dependents whose Personal Number is missing and can enter the Personal Number details of dependents.
HR representative can view both the masked and full personal number to check whether the number is correct or not. The option Display Personal Number has the values:
Based on Entry Periods
Always Display Full Personal Number
Always Display Masked Personal Number
Payroll representative can view the masked Personal Number details of employee and their dependents. Payroll representative can only check if number is entered or not which is required for processing the payroll. The payroll professional can notify the employee to update the information if it is not entered. Payroll representative can access the Dependent Search page and view the list of dependents whose personal number is not entered.
The workflow details for this module are listed below:
Not applicable
Not applicable
Not applicable
Not applicable
Not applicable