Using the Personal Calendar Folder

A calendar that is stored on a Sun ONE server functions in a similar way to a calendar stored locally, as described in Chapter 5, Using Calendar. There are some differences, as described in this section:

• Every event in a Sun ONE calendar is a meeting, which includes schedule and invitation data as well as time, recurrence, and reminder data.

• The reminder feature for calendars stored on a Sun ONE server works in the same way as the reminder feature for local calendars, except as follows:

  • For security reasons, you can send an email message as a reminder for Sun ONE meetings, but not for locally stored calendars.

  • The Sun ONE server stores a maximum of one reminder per meeting. Locally stored meetings can have one of each supported reminder type.

  • If you create a reminder and then change the meeting time for a meeting stored on a Sun ONE server, the reminder does not adjust automatically. You must delete the old reminder then create a new reminder.

• When you use the Sun ONE calendar to create a meeting, attendees with a Sun ONE account receive their meeting invitation in their Personal Invitations folder. If you enter an email address that is not associated with an account on the Sun ONE server, that attendee receives an email notification of the event.

• When you modify or delete a series of appointments, or an appointment within a series of appointments, in a Sun ONE calendar, Evolution displays a Question dialog when you save the changes. Select one of the following options in the Question dialog, then click OK:

  • This Instance Only: Select this option to delete only the selected appointment.

  • This and Future Instances: Select this option to delete the selected appointment and all future appointments in the series.

  • All Instances: Select this option to delete all appointments in the series.

Free or Busy Information and the Directory Server

You can publish the free or busy information for an account, so that other users on the network can consult the schedule for that account when they want to organize a meeting.

To take advantage of free or busy information, and other Sun ONE calendar server features, use the Sun ONE directory server where possible. Alternatively, copy cards from the directory server to your local address book. Contact cards that come from the server have a special attribute that identifies that they have calendars on the Sun ONE server. Cards that you create may appear identical to cards from the server. However, cards that you create function by email address only, and are not identified and integrated into the Sun ONE system.