To Create a Custom View

To create a custom view, perform the following steps:

1. Choose View -> Current View -> Define Views. A Define Views for component dialog is displayed.

2. To create a new view, click New.

3. Type a name for the view in the Name of new view text box. Select a type of view from the Type of view list box. Click OK. A dialog is displayed that you can use to define the characteristics of the view.

4. To specify the fields displayed in the view, click on the Fields Shown button. A Show Fields dialog is displayed.

   To add a field to the view, select the field in the Available Fields list box, then click Add. The field is moved to the Show these fields in order list box.

   To remove a field from the view, select the field in the Show these fields in order list box, then click Remove. The field is moved to the Available Fields list box.

   To change the position of a field in the view, select the field in the Show these fields in order list box. Click the Move Up button or Move Down button to change the position of the field. Repeat these steps until the field is in the required position.

   Click OK to close the Show Fields dialog.

5. To specify how the items are grouped in the view, click on the Group By button. A Group dialog is displayed.

   Select the first field by which you want to group items from the Group Items By drop-down list. Use the Ascending or Descending options to select the order in which you want to display the items in the group. To display the name of the field by which the items are grouped, select the Show field in View option.

   To group items by additional fields, use the Then By drop-down lists and the associated options.

   To clear all the settings in all the elements in the Group dialog, click on the Clear All button.

   Click OK to save your settings and close the Group dialog.

6. To specify how the fields are sorted in the view, click on the Sort button. A Sort dialog is displayed.

   Select the first field by which you want to sort items from the Sort Items By drop-down list. Use the Ascending or Descending options to select the order in which you want to display the items in the view.

   To sort items by additional fields, use the Then By drop-down lists and the associated options.

   To clear all the settings in all the elements in the Sort dialog, click on the Clear All button.

   Click OK to save your settings and close the Sort dialog.

7. Click OK on the define views dialog to create the view.

   Alternatively, to revert to the default view settings, click on the Revert button.

8. Click OK on the Define Views for Mail dialog to close the dialog.