You can use Evolution
to create a meeting,
to invite others to the meeting, and book the necessary resources for the
meeting.
Perform the following steps:
Choose File -> New -> Meeting. An Appointment window is displayed similar to that when you choose File -> New -> Appointment, except that the window contains two additional tabs: Scheduling and Meeting.
Enter the appropriate details in the Appointment, Reminder, and Recurrence tabs in the Appointment window, as described in To Create a Standalone Appointment and To Create a Recurring Appointment.
To enter more details about the meeting, click on the Meeting tab to display the Meeting tabbed section.
Select the organizer of the meeting from the Organizer drop-down list.
Evolution
automatically enters the name of
the current user in the Organizer text box. If you maintain
several Evolution
accounts, select the appropriate
account from the drop-down list.
The meeting attendees are listed in table format. From left to right, the meeting attendees table contains the following columns by default:
Press Return to add the new entry to the attendee list.
To delete an attendee from the list, right-click on the entry in the attendee list, then choose Delete from the popup menu.
For information on how to change the current view, save the current view, or create custom views, see Using Views.
Click on the Invite Others button to
create a new entry in the table. Evolution
also
displays the Select Contacts from Addressbook dialog,
which you can use to select attendees.
Click on the Scheduling tab to display the Scheduling tabbed section. You can use the Scheduling tabbed section to identify a time period when all attendees are free to attend the meeting, and when the necessary resources are available for the meeting. The following table describes the elements in the Scheduling tabbed section:
Element |
Description |
---|---|
Attendee list |
Displays the list of meeting attendees. This attendee list is the same as that in the Meeting tabbed section, except that the Role and RSVP columns are not displayed. You can customize the contents of this table, as described in Using Views. |
Legend |
Describes the color codes that are used in the schedule to indicate the following:
|
Schedule |
Displays the schedule for each of the meeting attendees. The time segments for the currently selected time period have a light background, all other time segments have a dark background. The free or busy time for each attendee is indicated by colored squares. |
Invite Others |
Click
on the Invite Others button to create a new entry in
the attendee list. |
Options |
Click on the Options button to display a popup menu that contains the following menu items:
|
<< button |
Click on
the << button to highlight in the schedule the
previous time period that meets the selected Autopick
criteria. |
Autopick |
Click on the Autopick button to display a popup menu that contains the following menu items:
|
>> button |
Click on
the >> button to highlight in the schedule the next
time period that meets the selected Autopick criteria. |
Meeting start time |
Use these drop-down combination boxes to specify the meeting start date and time. |
Meeting end time |
Use these drop-down combination boxes to specify the meeting end date and time. |
Choose File -> Save and Close. Evolution
creates the meeting and then asks if you would like to send the meeting information.
Click Yes to send the meeting information to the specified mail addresses.
Click No to save the meeting information without sending the information to the specified mail addresses. You can send the meeting information at a later time, as described in Sending Meeting Information.