Chapter 4 Using the OpenOffice Add-On

This chapter explains how to perform the two functions provided by the OpenOffice Add-On:

• Opening a Document From a Web Space Server Document Library

• Saving a Document to a Web Space Server Document Library

Opening a Document From a Web Space Server Document Library

You can use the OpenOffice Add-On to directly open a document stored in an Web Space Server Document Library without having to first log in to that Web Space Server site.

To Open a Document from a Web Space Server Document Library

Before You Begin

The Web Space Server Document Library containing the document you want to open must be accessible and writable by your Web Space Server user account. If you are uncertain about whether your account has sufficient privileges, contact your Web Space Server site administrator.

1. Start the desired OpenOffice application, and click the Open from CMS toolbar button.

   

   You are prompted to select the Web Space Server community you want to access.

   

2. Select the Web Space Server community that contains the Document Library you want to access, and then click Continue.

   The Load Document dialog displays a list of remote folders and documents available to the selected community.

   

3. Select the folder and document you want to open, and then click Open.

   The selected document is opened in OpenOffice.

Saving a Document to a Web Space Server Document Library

You can use the OpenOffice Add-On to directly save the currently open Document Library file to Web Space Server.

You can only overwrite documents that already exist in the Web Space Server Document Library. You cannot create new OpenOffice documents and save them to the Document Library. Note also that you cannot delete Document Library files, or create or delete Document Library folders.

To Save a Document to a Web Space Server Document Library

This procedure explains how to save a document that you have opened from a Web Space Server Document Library back to that same Document Library.

Before You Begin

This procedure is based on the instructions in the preceding section, and assumes that you currently have open in OpenOffice a document that you have loaded from a Web Space Server Document Library.

1. Edit the document as desired, and when you are ready, click Store Document to CMS toolbar button.

   

   You are prompted to select the Web Space Server community you want to access.

   

2. Select the Web Space Server community that contains the Document Library you want to access, and then click Continue.

   The Store Document dialog displays a list of remote folders and documents available to the selected community.

   

3. Select the folder and document to which you want to save the document currently open in OpenOffice, and then click Store.

   The document is saved to the Web Space Server Document Library.