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Solaris Common Desktop Environment: User's Guide

Customizing Calendar

Calendar provides Options dialog boxes to change the settings for all future appointments. To change the settings for individual appointments, see To Set Appointment Options.

To Change Appointment Editor Defaults

  1. Choose Options from the File menu.

    The Calendar Options dialog box is displayed.

  2. Choose Editor Defaults from the Category menu.

  3. Optional. Change the default appointment duration in the Duration field.

  4. Optional. Change the default appointment start time by choosing from the Start menu.

  5. Select Beep, Flash, Popup, or Mail reminders.

    Beep 

    Causes your system to emit an electronic beep 

    Flash 

    Causes your calendar to flash 

    Popup 

    Displays a reminder dialog box 

    Mail 

    Sends electronic mail 

  6. Edit the default time intervals if necessary.

    The time interval fields are active for each reminder you select. They specify the time before an appointment that the reminder is activated.

  7. Choose a privacy option from the Privacy menu.

    Others See Time Only 

    The default – displays only the time of an appointment so others can see you're busy 

    Others See Time and Text 

    Displays the time and text of an appointment in your calendar 

    Show Nothing 

    Displays nothing about an appointment in your calendar for maximum privacy 

  8. Click Apply to apply the new defaults to all future appointments.

  9. Click Cancel to close the Calendar Options dialog box.

Changing the Display Settings

You can customize many parts of the Calendar display:

To Set the Initial Calendar Displayed

You can set Calendar to display a calendar other than your own when you first start it.

  1. Choose Options from the File menu

    The Calendar Options dialog box is displayed.

  2. Choose Display Settings from the Category menu.

  3. Double-click in the Initial Calendar View field and type calendar-name@hostname for the calendar you want to view each time you start Calendar.

  4. Click Apply.

  5. Click Cancel to close the Options dialog box.

To Set the Time Boundaries on Day and Week Views

Time boundaries are the earliest and latest hours you want displayed in your calendar.

  1. Choose Options from the File menu.

  2. Choose Display Settings from the Category menu.

  3. Move the Begin and End sliders to adjust the earliest and latest hours you want displayed on your calendar.

  4. Select 12 Hour or 24 Hour time display.

  5. Click Apply.

  6. Click Cancel to close the Options dialog box.

To Set the Default Calendar View

Calendar displays the default Calendar view each time you start it. The initial default view is by month. You may want to set the default to the view you use most often, such as Week view.

  1. Choose Options from the File menu.

  2. Choose Display Settings from the Category menu.

  3. Select Day, Week, Month, or Year from the Default View options.

  4. Click Apply.

  5. Click Cancel to close the Options dialog box.

Changing Access and Permissions

You can set access to your calendar, controlling what others can do in your calendar. To determine whether you have access to other calendars, see To Determine Whether You Have Access to Other Calendars.

To Grant Access to Your Calendar

  1. Choose Options from the File menu.

  2. Choose Access List and Permissions from the Category menu.

    The Access List and Permissions dialog box is displayed.

    Note –

    Depending on the version of your calendar, your Access List and Permissions dialog box may look different than the one pictured in Figure 13–1. If so, go to Figure 13–2 and follow the instructions after that figure.

    Figure 13–1 Access List and Permissions dialog box – Version 1

    Graphic

  3. In the User Name field, type username@hostname for the user to whom you want to grant access. To grant access to everyone, type world in the User Name field.

    The default permission is for browse access only.

  4. Select Browse, Insert, and/or Delete permissions.

    Browse 

    The default – enables others to see information in your calendar 

    Insert 

    Others can add appointments or To Do items to your calendar 

    Delete 

    Others can delete appointments or To Do items from your calendar 

  5. Click Add Name to add username or world to the Access list with the permissions you've chosen.

    Note –

    Individual user access overrides world access; if everyone (world) has browse access only and user X has browse and insert access, user X can browse and insert entries in the current calendar.

  6. To grant the selected access and close the dialog box, click OK.

    To grant the selected access and leave the dialog box displayed, click Apply.

    To erase your changes and leave the dialog box displayed, click Reset.

    To erase your changes and close the dialog box, click Cancel.

    Note –

    If your Access List and Permissions dialog box resembles Figure 13–2 below, follow the instructions after the figure.

    Figure 13–2 Access List and Permissions dialog box – Version 2

    Graphic

  7. In the User Name field, type username@hostname for the user to whom you want to grant access. To grant access to everyone, type world in the User Name field.

    The default permission is for view access to public appointments only.

  8. Select View, Insert, or Change permissions and Public, Semiprivate, or Private access rights.

    Permissions control whether others can perform specific operations on your calendar. You can choose more than one permission.

    Access rights control the specific types of appointments others can perform operations on.`

    Public 

    Enables another user to display the time and text of your appointments marked Others See Time and Text 

    Semiprivate 

    Enables another user to display the time and text of your appointments marked Others See Time Only 

    Private 

    Enables another user to display the time and text of your appointments marked Others See Nothing 

  9. Click Add to add username or world to the Access list with the permissions and access rights you've chosen.

    Note –

    Individual user access overrides world access; if everyone (world) has browse access only, and user X has browse and insert access, user X can browse and insert entries in the current calendar.

  10. To grant the selected access and permissions and close the dialog box, click OK.

    To grant the selected access and permissions and leave the dialog box displayed, click Apply..

    To erase your changes and leave the dialog box displayed, click Reset.

    To erase your changes and close the dialog box, click Cancel.

To Deny Access to Your Calendar

  1. Choose Options from the File menu.

  2. Choose Access List and Permissions from the Category menu.

  3. Select the user to whom you want to deny access in the Access list.

  4. Click Remove Name (Calendar data version 3, Figure 13–1) or Delete (Calendar data version 4, Figure 13–2) to remove the user from the Access list.

  5. To remove access for the specified user and close the dialog box, click OK.

    To remove access for the specified users and leave the dialog box displayed, click Apply.

    To erase your changes and leave the dialog box displayed, click Reset.

    To erase your changes and close the dialog box, click Cancel.

To Change the Printer Settings for Future Print Jobs

To print a Calendar view or appointment or To Do list using the default printer settings, see To Print Current Day, Week, Month, or Year Views. To change the printer settings for future print jobs:

  1. Choose Options from the File menu.

    The Options dialog box is displayed.

  2. Choose Printer Settings from the Category menu.

    The Printer Settings dialog box is displayed.

  3. Select Printer or File.

  4. Type the name of your default printer.

  5. Edit the Options field to specify print command-line options, if any.

    For example, to save paper, you may want to specify -o nobanner to suppress header pages.

  6. Edit the page dimensions or position, if necessary.

  7. Edit the number of units, if desired.

    For example, if you are printing Week view and you set Units to 2, you will print the current week and the next week.

  8. Edit the number of copies if you want more than one.

  9. Choose the desired privacy option for the information you want printed.

    See Step 7 of To Change Appointment Editor Defaults for privacy options.

  10. To save your changes and close the dialog box, click OK.

    To save your changes and leave the dialog box displayed, click Apply.

    To erase your changes and leave the dialog box displayed, click Reset.

    To erase your changes and close the dialog box, click Cancel.

To Change the Date Format

  1. Choose Options from the File menu.

  2. Choose Date Format from the Category menu.

  3. Choose the desired date order option.

  4. Choose the desired date separator.

  5. To save your changes and close the dialog box, click OK.

    To save your changes and leave the dialog box displayed, click Apply.

    To erase your changes and leave the dialog box displayed, click Reset.

    To erase your changes and close the dialog box, click Cancel.

To Change the Default Time Zone

You can set Calendar to view your or another calendar's appointments in a time zone other than your local one.

  1. Choose Time Zone from the View menu.

  2. Choose the Custom Time setting.

  3. In the Hours field, edit the number of hours before or after Greenwich Mean Time that you want your calendar set to.

    For example, to synchronize your calendar for Pacific Standard Time, choose GMT+8 hours. For Finland, choose GMT-2 hours. For Japan, choose GMT-9 hours. You may have to adjust by one hour for daylight, or summer, time.

  4. To revert to your own time zone, click the My Time setting in the Time Zone dialog box.

  5. Click OK to apply changes and close the dialog box.