Java Desktop System Email and Calendar User Guide

Setting Mail Preferences

Use the Mail Preferences dialog to specify general mail preferences, preferences for HTML mail, and to customize labels and label colors. You can customize your mail preferences in the following functional areas:

General Mail Preferences

Use the General tabbed section to set general mail preferences. Table 12–6 lists the general mail preferences that you can configure.

Table 12–6 General Mail Preferences

Dialog Element 

Description 

Use the same fonts as other applications

Select this option if you want Email and Calendar to use the font settings that are specified in the Font preference tool. Email and Calendar uses the font settings in the Font preference tool for the Email and Calendar user interface, and for messages in HTML format.

Standard Font

If you deselect the Use the same fonts as other applications option, use this preference to select a font to use for the Email and Calendar user interface, and for messages in HTML format. Click on the font selector button. A Select HTML variable width font dialog is displayed. Use the dialog to select the font that you require.

Terminal Font

If you deselect the Use the same fonts as other applications option, use this preference to select a font to use in the preview pane. Click on the font selector button. A Select HTML fixed width font dialog is displayed. Use the dialog to select the font that you require.

Mark messages as read after n seconds

Select this option if you want to mark messages as read automatically after the message is displayed in the preview pane for a specified period of time. 

Use the spin box to specify how long to wait before the message is marked as read. 

Default character encoding

Select the default character encoding for your messages from the drop-down list. For information about character encoding and international messages, see Sending and Receiving International Messages.

Highlight quotations with color color

Lines in messages that begin with a greater-than sign (>) are quotations from other messages. Select this option if you want quotations in your messages to appear in a particular color. 

Click on the color selector button to select a color for quotations. A Pick a color dialog is displayed. Use the dialog to select the color that you require.

Empty trash folders on exit

Select this option to delete permanently the contents of your Trash folders when you quit Email and Calendar.

Confirm before expunging a folder

Select this option to display a confirmation message before you remove permanently from a folder the messages that you deleted from that folder. 

Do not notify me when new mail arrives

Select this option to give no audible feedback when a message is received. 

Beep when new mail arrives

Select this option if you want Email and Calendar to make a sound when a message is received.

Play sound file when new mail arrives

Select this option to play a sound file when you receive a message. 

Enter the name of the sound file to play in the Specify filename drop-down combination box. Alternatively, click Browse to display an Execute Command dialog. Use the dialog to select the sound file to play.

HTML Mail Preferences

Use the HTML Mail tabbed section to set preferences for HTML mail. Table 12–7 lists the HTML mail preferences that you can configure.

Table 12–7 HTML Mail Preferences

Dialog Element 

Description 

Loading Images group

You might receive messages that contain images in the body of the message. You might also receive messages that contain links to images on the Internet. Linked images might be slow to load, and in some cases might provide information to senders of spam email. 

Select one of the options from this group to specify what Email and Calendar does with linked images. Select one of the following options:

  • Never load images off the net: Select this option to never download linked images.

  • Load images if sender is in addressbook: Select this option to download linked images only if the sender is in your list of contacts.

  • Always load images off the net: Select this option to download all linked images.

Show animated images

Select this option to show animated images that are either inserted into, or attached to, messages that you receive. 

Prompt when sending HTML messages to contacts that don't want them

Select this option to display an alert when you send a message in HTML format to a contact who does not want to receive messages in HTML format. The alert is displayed when you send a message in HTML format to a contact in your contact list that does not have the Wants to receive HTML mail option selected.

Color Preferences

Use the Color tabbed section to set color preferences for labels.

To change the color of a label, click on the color selector button at the right side of the label text box. Use the Pick a color dialog to select the color that you require for the label.

To create a new label, you must overwrite one of the current labels. Type a name for the new label in the text box of the label that you want to overwrite. To change the color of the label, click on the color selector button at the right side of the text box. Use the Pick a color dialog to select the color that you require for the label.

To restore the Email and Calendar default settings for labels, click on the Restore defaults button.