Java Desktop System Email and Calendar User Guide

Chapter 2 Getting Started

The information in this chapter describes how to use the Setup Assistant to get started with Email and Calendar. This chapter contains information about how to configure your email account, and how to import data from other applications.

To Start Email and Calendar

To start Email and Calendar, click Launch, then choose Email and Calendar.

Using the Setup Assistant

When you start Email and Calendar for the first time, the Setup Assistant guides you through the initial configuration process for Email and Calendar. In the initial configuration process, you do the following:

Enter identity information.
Create an email account.
Select your time zone.
Import data from other applications.

The Setup Assistant displays pages where you enter the configuration information. The first page displays a welcome message. To begin the initial configuration process for Email and Calendar, click on the Forward button on the Welcome page.

The Setup Assistant window contains the following buttons:

Forward: When you have entered the required information in the page and you are ready to continue to the next page in the configuration process, click on the Forward button.
Back: If you want to return to the previous page, click on the Back button.
Cancel: To stop the Email and Calendar configuration process and close the Setup Assistant, click on the Cancel button .

The following sections describe the information that you need to enter in the Setup Assistant. If you are unsure what information to enter, contact your system administrator.

Entering Your Identity Information

Enter your identity information in the Identity page in the Setup Assistant. Table 2–1 lists the identity settings that you can configure.

When you complete your identity information, click on the Forward button.

Table 2–1 Identity Settings


Element	Description
Full name	Type your full name.
Email address	Type your email address.
Reply-To	Optional. Type the email address to which to send replies to your messages. When someone replies to your messages, the reply goes to this address. If you do not type an address in this text box, the address in the Email address text box is used as your reply-to address.
Organization	Optional. Type the name of the organization for which you work.

Configuring a Mail Server From Which to Receive Email

Enter your receiving mail server information in the first Receiving Mail page in the Setup Assistant.

Email and Calendar can receive email in several ways. Select the type of server from which you want to receive email from the Server Type drop-down list. Select one of the following options:

IMAP: Internet Message Access Protocol (IMAP) servers receive and store your messages. When you log in to an IMAP server, you can view header information for your messages. You can open the messages that you want to read, and you can also create and use folders on the IMAP server.

Select this option if you want to access your email from multiple systems.
Microsoft Exchange: Exchange servers receive and store your messages. When you log in to an Exchange server, you can view header information for your messages. You can open the messages that you want to read, and you can also create and use folders on the Exchange server.

Select this option if you want to access your Exchange account from Email and Calendar.
POP: Post Office Protocol (POP) servers store your messages until you log in to the server. When you log in to the POP server, all your messages are downloaded to your local system and are deleted from the POP server. You work with your messages in your local system. Typically, a POP server has a permanent connection to the Internet, and the clients of the server connect occasionally to the Internet.

Select this option to download your messages to your local system.
Local delivery: The mbox format stores your messages in one large file on your local file system. This file is called a mail spool.

Select this option if you want to store email from the mail spool in your home directory.
MH-format mail directories: Mail servers that use mh format store messages in individual files. Select this option if you want to use an application that uses the mh format.
Maildir-format mail directories: Mail servers that use maildir format also store messages in individual files. The maildir format is similar to the mh format. Select this option if you want to use an application that uses the maildir format, for example, qmail.
Standard Unix mbox spool or directory: This option uses mbox format. Select this option if you want to store email from the mail spool in a directory other than your home directory.
None: Select this option if you do not want to use this email account to receive email messages.

When you select an option from the Server Type drop-down list, more options are displayed in the Receiving Email page. Different options are displayed, depending on the option that you select . Table 2–2 lists the receiving mail server settings that you can configure.

When you complete the receiving mail server information, click on the Forward button.

Table 2–2 Receiving Mail Server Settings


Element	Description
Host	Enter the host name of the mail server. IMAP, POP options only.
Exchange Server	Enter the Domain Name Service (DNS) name or the Internet Protocol (IP) address of the `Exchange` server. A DNS name is a unique alphabetic identifier for a computer on a network. An IP address is a unique numeric identifier for a computer on a network. Microsoft Exchange option only.
Username	Type the username for your account on the mail server. IMAP, POP options only.
Windows Username	Type your username for the `Exchange` server. If you do not know your `Exchange` username, contact your `Exchange` system administrator. Microsoft Exchange option only.
Use secure connection (SSL)	Select when to use the Secure Sockets Layer (SSL) protocol to connect to the `Exchange` server. Select one of the following options: Always: Select this option to always use SSL to connect to the `Exchange` server. Whenever Possible: Select this option to use SSL to connect to the `Exchange` server only if you are not in a secure environment. Never: Select this option to never use SSL to connect to the `Exchange` server. Note – If the `Exchange` server uses form-based authentication, then you must select the Always option or the Whenever Possible option. IMAP, Microsoft Exchange, and POP options only.
Authentication type	Select a type of authentication to use for the account. IMAP, Microsoft Exchange, and POP options only.
Check for supported types	Click on this button to check what types of authentication the server supports. The types of authentication that the server supports are added to the Authentication type drop-down list. IMAP, Microsoft Exchange, and POP options only.
Remember this password	Select this option if you want to connect directly to the mail server, rather than enter your password each time you connect. IMAP, Microsoft Exchange, and POP options only.
Path	Enter the path to the location where you want to store your email. Valid only for the following options: Local delivery MH-format mail directories Maildir-format mail directories Standard Unix mbox spool or directory

Configuring How to Receive Email

Specify your receiving email settings in the second Receiving Email page in the Setup Assistant. Table 2–3 lists the settings for receiving email that you can configure.

When you complete the receiving email settings, click on the Forward button.

Table 2–3 Receiving Email Settings


Element	Description
Automatically check for new mail every	Select this option if you want `Email and Calendar` to check for new messages automatically. Use the spin box to specify how often to check for new messages, in minutes.
Check for new messages in all folders	Select this option if you want `Email and Calendar` to check for new messages in all your IMAP folders. IMAP option only.
Show only subscribed folders	Select this option to view only the IMAP folders to which you have subscribed, not all of your IMAP folders. IMAP option only.
Override server-supplied folder namespace	An IMAP namespace is a directory where your messages are stored. Select this option if you want to store your messages in a namespace other than the default namespace that the IMAP server provides. IMAP option only.
Namespace	If you select the Override server-supplied folder namespace option, enter the namespace in which you want to store your messages in this field. IMAP option only.
Apply filters to new messages in INBOX on this server	Select this option to apply your message filters to messages that are delivered to your Inbox folder on the IMAP server, as well as to messages that you download to your local area. IMAP option only.
Global Catalog server name	Enter the name of your global catalog server, if this is different from your `Exchange` server. Microsoft Exchange option only.
Limit number of GAL responses	Select this option to restrict the number of items that `Email and Calendar` finds when you search the global address list (GAL). If you restrict the number of items to find, this decreases the workload of the server. Use the spin box to specify the maximum number of items that you want `Email and Calendar` to find. Microsoft Exchange option only.
Mailbox name	If your mailbox name in `Exchange` is different to your `Windows` username, type the mailbox name in the text box. Microsoft Exchange option only.
OWA path	Enter the Outlook Web Access (OWA) path in this field. OWA is a feature in `Exchange` that allows users to access their `Exchange` information from a web browser. The OWA URL is the URL that you use to access `Exchange` from a web browser. The OWA path is appended to the OWA URL. Typically, the value for this field is `/exchange`. Microsoft Exchange option only.
Public Folder server	If your public folders are located on a different server to your personal folders, enter the name of the public folder server in this field. Microsoft Exchange option only.
Apply filters to new messages in Inbox on this server	Select this option to apply your message filters to messages that are delivered to your Inbox folder on the `Exchange` server, as well as to messages that you download to your local area. Microsoft Exchange option only.
Leave messages on server	Select this option to store copies of your messages on the POP server. POP option only.
Apply filters to new messages in INBOX	Select this option to apply your message filters to your Inbox folder. Valid only for the following options: Maildir-format mail directories Standard Unix mbox spool or directory
Store status headers in Elm/Pine/Mutt format	Select this option if you want to use the `X-Status` message header format. Select this option if you use email applications that use the `X-Status` message header format. For example, `Elm`, `mutt`, and `Pine` use the `X-Status` message header format. Standard Unix mbox spool or directory option only.
Use the '.folders' folder summary file (exmh)	Select this option if you want `Email and Calendar` to use the folder summary file that is generated by the `exmh` application. MH-format mail directories option only.

Configuring How to Send Email

Enter your sending email configuration information in the Sending Email page in the Setup Assistant. Email and Calendar can send email in several ways. Select the type of server that you want to use to send email from the Server Type drop-down list. Select one of the following options:

Microsoft Exchange: Exchange servers send your messages.

Select this option if you want to access your Exchange account from Email and Calendar.
SMTP: Uses Simple Mail Transfer Protocol (SMTP) to forward messages to a server. The server sends the messages.
Sendmail: Uses the sendmail program to send email from your system.

When you select an option from the Server Type drop-down list, more dialog elements are displayed in the Sending Email page. Depending on the option that you select, different elements are displayed in the page. Table 2–4 lists the sending email settings that you can configure.

When you complete the configuration information for sending email, click on the Forward button.

Table 2–4 Sending Email Settings


Element	Description
Host	Enter the DNS name or the IP address of the mail server in this field. SMTP option only.
Server requires authentication	Select this option if the server requires you to authenticate when you log in to send email. SMTP option only.
Authentication Type	Select a type of authentication to use for the account. SMTP option only.
Check for supported types	Click on this button to check what types of authentication the server supports. The types of authentication that the server supports are added to the Authentication Type drop-down list. SMTP option only.
Username	Enter your username for your account on the mail server in this field. SMTP option only.
Remember this password	Select this option if you want to connect directly to the mail server, rather than enter your password each time you connect. SMTP option only.

Configuring Account Management Settings

Enter your account management information in the Account Management page in the Setup Assistant. Table 2–5 lists the account management settings that you can configure.

When you complete the account management information, click on the Forward button.

Table 2–5 Account Management Settings


Element	Description
Name	Type a name for this email account in the text box.
Make this my default account	Select this option to make the new account your default email account.

Selecting a Time Zone

Select your time zone in the Timezone page in the Setup Assistant. The Timezone page shows a map of the world. The red dots on the map represent major cities and other locations.

Use your mouse to select a time zone, as follows:

Mouse: Point to a red dot on the map to display the name of the location. The name is displayed under the map.
Left mouse button: Click on an area on the map to zoom in to that area and to select that time zone.
Right mouse button: Click the right mouse button on the map to zoom out.

When you select a time zone, click on the Forward button.

Importing Data

Email and Calendar searches for email and contact data to import.

If Email and Calendar finds email or contact data on your system, the Setup Assistant displays an Importing Files page. The Importing Files page displays a list of the applications for which Email and Calendar has found email or contact data.

To import data, select the data that you want to import, then click on the Import button.

When you complete the import, click on the Forward button.

When you complete entering configuration information, click on the Apply button.

Note –

If you do not want to import data when you do the initial configuration of Email and Calendar, you can use the Import Assistant to import data at a later time. For more information about how to import data, see Chapter 13, Importing Email and Contact Data.

Other Getting Started Tasks

You might want to perform other tasks before you start to work with Email and Calendar. For information about optional getting started tasks, see the following information: