To Assign a Task

You can only assign a task from a local folder. You cannot assign a task from a Sun Java System Calendar Server folder.

To assign a task, perform the following steps:

1. Double-click on the task in the Tasks window to open a Task window containing the tabbed sections described in To Create a Task.

2. Choose Actions -> Assign Task to display the Assignment tabbed section.

3. Select the organizer of the task from the Organizer drop-down list.

4. The task assignments are listed in table format. You can customize the table by adding or removing columns, as described in Using Views. By default, the task assignments table contains the columns described in the following table:

   Column	Description
   Attendee	Email and Calendar automatically enters the current user as the first entry in the attendee list. To add another attendee to the list, click on the Click here to add an attendee text below the attendee list. Type the name of the person, group, resource, or room to which you want to assign the task. If you want to send the task information to the attendee, you must type the email address of the attendee in this field.
   Type	Click on the field under the Type column header to activate a drop-down list. Select one of the following types from the drop-down list: Individual Group Resource Room Unknown
   Role	Click on the field under the Role column header to activate a drop-down list. Select one of the following roles from the drop-down list: Chair Required Participant Optional Participant Non-Participant Unknown
   RSVP	Click on the field under the RSVP column header to activate a drop-down list. Select Yes or No from the drop-down list to specify whether to send a reply to the meeting organizer.
   Status	Click on the field under the Status column header, to activate a drop-down list. Select one of the following status options from the drop-down list: Needs Action Accepted Declined Tentative Delegated

5. Click on the Invite Others button to create a new entry in the assignments table. Email and Calendar also displays the Select Contacts from Addressbook dialog, which you can use to select attendees.

6. Choose File -> Save and Close. Email and Calendar creates the task assignments and then asks if you would like to send the task assignment information.

7. Click Yes to send the task assignment information to the specified mail addresses.

   Click No to save the task assignment information without sending to the specified mail addresses. You can send the task assignment information at a later time, as described in To Send Task Information.