Sun Java Communications Suite 5 Evaluation Guide

The Messaging Demo

In this section, you explore more advanced features such as message searching, sharing and subscribing to folders, and message filtering. In the mail UI, there is a Quick Search that enables you to search for a mail by subject and a more advanced Search that enables you to search by several criteria.

ProcedureTo Search Messages

  1. While still logged in as user Duncan, click the Mail tab in the Communications Express UI.

    A list of Duncan's messages appears.

  2. Click the Search icon.

    A Search pop-up appears. Search Duncan's Inbox for any email that has the word herbal in its body. You can search on subject, sender, body, to, or cc.

  3. Select Body from the first drop-down menu and make sure that the next drop-down menu shows contains.

  4. Type herbal in the blank field and click Search.

    The focus changes to the Communications Express UI where the results of the search are displayed.

  5. Click one of the returned search messages and read it.

    Note –

    You can search any of your folders, not just your inbox. You can also specify up to three search criteria.

  6. Return to the Search pop-up and click Close.

  7. Continue with the next task.

ProcedureTo Share Folders

  1. While still logged in as user Duncan, click the Manage Folders icon.

    The Folders view appears.

  2. Click the New icon to create a new folder.

    A dialog box appears, prompting for a folder name.

  3. Type the name of the new folder Presos, and click OK.

    The new folder appears in the Folders list.

  4. To share this folder, select the radio button beside the new folder.

  5. In the Folder Actions drop-down menu, select Share Folder.

    The Share Folder window appears.

  6. From the Permissions drop-down menu, choose Read and Write to give all users read and write permission.

    Note –

    You can give a folder read-only permission, or read, write, and manage permission. Also, you can share your folder with specific individuals by typing their user ID in the permissions list.

  7. Click OK to share the folder.

    The Share Folder window closes, and the Preso folder in the Folders list now has a check mark indicating that it is shared.

  8. Start a separate web browser and type the URL of Communications Express.

    For example,

    The browser should be completely separate. For example, if you used Internet Explorer to perform the previous steps, launch Firefox or Mozilla. You can also launch a browser from a separate client system.

  9. Log in as user robert and a password of demo.

  10. Follow steps 1 through 7 to create a folder called Test Messages.

  11. Click Log Out to log off Robert from Communications Express.

  12. Continue with the next task.

ProcedureTo Subscribe to a Shared Folder

  1. In Duncan's Communications Express session, click the Subscribe icon at the top of the Folders window.

    A Subscribe to Shared Folders window appears.

  2. In the Select from Folders drop-down menu, choose All Shared Folders and click Go.

    A list of shared folders appears.

  3. Select the check box next to the Test Messages folder and click Subscribe.

    You have just subscribed to the Test Messages folder and can now read mail in the folder or move mail into the folder, provided that you have the proper permissions.

  4. Continue with the next task.

ProcedureTo Use Mail Options and Filters

  1. In the Communications Express UI, click the Options tab to access the Mail Filters category.

    Mail options are selected by default. You use the links to specify the category of Mail options that you can modify. In addition to Mail Filters, you can also specify Settings, Layout, Vacation Message and more.

  2. To add a mail filter, click Mail Filters.

    The Options-Mail Filters UI is displayed.

  3. To define a mail filter, click New.

  4. Type Spamfree as the filter name.

  5. Select the Match All of the Following Conditions radio button.

  6. Select Subject from the left-most drop-down menu and contains from the middle drop-down menu.

  7. In the text entry box, type free.

  8. Click Add to add a new condition.

  9. Select Sender from the left-most drop-down menu and does not contain from the middle drop-down menu.

  10. In the text entry box, type

  11. Select the Move Message to the Folder check box and select Trash from the drop-down menu.

  12. Click Save to save the filter.

    Now any messages that contain the word free that are not from your domain are automatically discarded.

  13. Continue with the next section.