The Address Book Demo

The Address Book is the core component of Communications Express that ties together mail and calendar functionality. Not only can the Address Book be used to create a rich amount of information for each contact, but it can also be used to launch a variety of actions for each contact.

To Experience Address Book

In this exercise, you create a contact, and you perform an action using that contact. You also familiarize yourself with the methods to create contacts.

1. Click the Address Book tab at the top of the Communications Express UI.

2. Select the check box next to Kathy's name and select View Calendar from the Select action drop-down menu.

   Kathy's calendar is displayed.

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   Tip –

   You can also send email by selecting Send Email.

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3. Click the Address Book tab and click the double checked box above all the check boxes.

   All check boxes are selected.

4. Select View Calendar again.

   All selected calendars can be viewed at the same time.

5. (Optional) Create new contacts.

   Click the New Contact icon, or use the quick add feature, to add a contact. You can also use the Address Book user interface to search, group, import, export, and print.

6. Continue with the next task.

To Create, Share, and Subscribe to Address Book

Communications Suite supports the creation and management of multiple address books in addition to your default Personal Address Book. In this exercise, you create a new address book and share it so that others can view its contents.

1. Click the Address Book tab at the top of the Communications Express UI.

2. Select Manage Addressbooks from the Current Address Book drop-down menu.

   The Manage Addressbooks view appears.

3. Click the New button to create a new address book.

   The Create Addressbook window appears.

4. Type the address book information.

   1. Type an Address Book Name (for example, Friends and Family).

   2. Type a Description (for example, Address Book of friends and family members) .

5. Select the Anyone can read my Addressbook checkbox so that this address book is viewable by everyone.

   You can also share this address book with specific users by typing their user ID and selecting the individual permissions check boxes.

6. Click Save to create the address book.

   You have now created a new address book that can be viewed by others.

7. Select the new address book that you created from the Current Address Book drop-down menu.

   The new address book view appears. For instance, if your address book was called Friends and Family, the Friends and Family address book view appears.

8. Click the New Contact icon to add a contact to this address book.

   The New Contact window appears.

9. Type a First Name, a Last Name, and a Primary Phone number in the appropriate entry boxes. Then click Save.

10. Log out as user Duncan.

11. You are now logged out of the current session. You will log in as a different user and will subscribe to the newly created address book.

12. Continue with the next demo.

To Subscribe to Address Book

In this exercise, you subscribe to an existing address book that someone else has created and shared.

1. At the Sun Java Communications Express login screen, log in as user tina. The password is demo.

2. Click the Address Book tab.

3. Select Manage Addressbooks from the Current Address Book drop-down menu.

   The Manage Addressbooks view appears.

4. Click the Subscribe Addressbooks button to subscribe to a shared address book.

   The Search Address Book window appears.

5. Type duncan in the Search field and click Search.

   Search results are returned to the window.

6. Select the check box next to the address book you want to subscribe to and click Subscribe.

   You can refresh the view to note that the new address book has been added.

7. Select the newly subscribed address book from the Current Address Book drop-down menu.

   You are now able to view the contents of the address book. Note that the icons for creating new contacts or for performing other modifications have been greyed out. You can only view this address book.

8. Click Log Out to log out of the current session.

   You have new finished the Communications Express evaluation.

9. Continue with the next demo.