Sun Java Communications Suite 5 Evaluation Guide

ProcedureTo Create New Calendar Tasks

A task is a single item that you need to do. Tasks are similar to events and are created in almost the same way. The difference between tasks and events is that tasks appear in a tasks bar to the left of the calendar and events appear within the Calendar itself. Tasks also have a completion status whereas events do not. If team members collaborate with one another, the task feature lets members notify one another of a task's status or when a task is completed. In this demo, you create a public task that others can view when they subscribe to your calendar.

  1. Click the Week view tab.

  2. Click the New Task icon.

    The New Task window appears.

  3. Fill in the task template.

    1. Type Progress Report in the Title field.

    2. Verify that the Start Date and Due Date are today's date.

    3. Set the Due Time for 5:00 PM or some other time in the future.

    4. Select 25% from the Status drop-down menu.

    5. Select Public Task from the Privacy drop-down menu.

    6. Type a Location.

    7. Type Use the Progress Report format in the Notes field.

    8. Scroll down to the Attachments area of the New Task window and click Add Attachment to add an attachment to this task.

      The Attach File window appears.

    9. Click Browse to search for an appropriate attachment to add to this task.

      Imagine that this is a file containing the "Progress Report format." A series of windows appears eanbling you to select the file. After selecting the file, click Add to add the attachment. Then click Attach to attach the file to the task.

  4. Click the Save button.

    The newly created task appears in the task bar to the left of the Calendar. If you click this task, you are able to retrieve the attachment. Calendar Server provides attachment support for both events and tasks.

  5. Continue with the next task.