To Access Mailing Lists

This section describes how to get to the administration interface for your mailing lists. Because Messaging Server mailing lists are stored as attributes of group entries in an LDAP user directory, managing mailing lists means accessing and modifying directory groups.

To Create a New Group

To create a new mailing list, you create a new group in the directory. You must also install a mail account for that group; if you do not install the mail account, the mail-administration portion of Console is not available for that group. (The full process of creating a directory group and specifying other kinds of group information is described in more detail in the chapter on User and Group Administration, of the Sun ONE Server Console 5.2 Server Management Guide.)

To create a new mailing list:

To Create a New Group

Steps

1. In the Console main window, click the Users and Groups tab.

2. From the drop-down list, choose New Group and click Create.

3. Select an organizational unit for the group and click OK.

4. In the Create Group window, enter the information required to create the group entry as described in the chapter on User and Group Administration, of the Sun ONE Server Console 5.2 Server Management Guide.

   Note that For mailing-list purposes only, you do not have to add members using the Users and Groups Members tab; you can instead add them using the Mail account Email-Only Members tab:

   • Regular group members have full mailing-list privileges, but they also have any other privileges that their group membership indicates. You add regular members (either static or dynamic) through the Members tab.

   • Mailing-list members have group privileges limited to those provided by the mailing-list component of the group (which may or may not be the only purpose for the group’s existence). Mailing-list members are called email-only members, and you add them through the Mail tab.

5. Leave the Create Group window open and click the Account tab.

   A list of installed products for the group account appears in the right pane.

6. Click the Mail Account box.

   The Mail tab becomes visible in the Create Group window.

7. Click the Mail tab in the Create Group window, then click the appropriate tab in the right pane.

8. Enter your changes, then click OK at the bottom of the Create Group window.

   This action submits your entries and dismisses the Create Group window.

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   Note –

   Clicking OK at the bottom of any mail administration window submits all of the current mail configuration information entered in all of the mail administration tabs. Make sure you complete all setup procedures in the relevant windows before clicking OK.

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To Access an Existing Group

To modify an existing mailing list, or to add mailing-list capabilities to an existing group, you access the appropriate group in the user directory and then add or modify its mail-account attributes.

To Access an Existing Group

Steps

1. In the Console main window, click the Users and Groups tab.

2. In the Users and Groups main window, Click Search or Advanced Search.

3. Enter your search criteria (such as the group’s name) in the Search window, and perform the search of the user directory.

4. Return to the Users and Groups main window, select a group from the search results and click Edit.

5. If the Mail tab is not visible in the Edit Entry window, do this:

   • Click the Account tab. A list of installed accounts appears in the right pane.

   • Check the Mail Account box. The Mail tab displays in the Edit Entry window.

6. In the Edit Entry window, click the Mail tab, then click the tab you want in the right pane.

   (These tabs are identical to those you access through the Create Group window.)

7. Enter your changes, then click OK at the bottom of the Edit Entry window to submit your modifications.