PeopleSoft Enterprise Global Payroll for Switzerland 9.1 PeopleBook

Setting Up Maternity Leave

This chapter provides an overview of Swiss maternity leave and discusses how to set up Swiss maternity insurance.

Understanding Swiss Maternity Leave

In Global Payroll for Switzerland, you enter maternity leave data on a single page. The page generates absence take elements that work with the core application's absence process to correctly process maternity leave during a payroll run.

The system determines the amount of paid maternity leave to which an employee is entitled based on years of service and the canton of residence. After the birth of the child, it recalculates the entitlement based on the Swiss legal requirement of eight weeks' leave after the child's actual birth. To accomplish this, the PeopleSoft system uses the maternity code list set (CH_MATERNITY) to process maternity absence.

See Managing Applications and List Sets.

Maternity Leave Setup

To set up maternity leave:

View or set up absence take elements on the Absence Take page in the Global Payroll core application.
View or set up maternity absence entry elements on the self−service Absence Entry Elements page.
(Geneva Canton) Set up maternity insurance percentages on the Maternity Insurance Code CHE page.

Maternity Leave Processing

To process maternity leave:

Enter the expected date of birth and last work day on the Maternity Leave page to generate the appropriate absence take elements in the core application.
Enter the child's actual date of birth on the Maternity Leave page to generate additional absence take elements if this birth date affects maternity leave entitlement in the core application.

Global Payroll for Switzerland processes maternity leave during regular payroll runs.

Maternity Insurance

All employees and employers must participate in the maternity insurance program and pay contributions.

Viewing Delivered Elements

The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Switzerland. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 9.1 PeopleBook.

Setting Up Maternity Insurance

This section discusses how to set up maternity insurance.

Page Used to Set Up Maternity Insurance

Page Name	Definition Name	Navigation	Usage
Maternity Insurance Code CHE	GPCH_SI_MI_SCL	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, Maternity Insurance Code CHE, Maternity Insurance Code CHE	Define the number of salary continuation weeks and deduction percentages for the canton.

Setting Up Maternity Insurance

Access the Maternity Insurance Code CHE page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, Maternity Insurance Code CHE, Maternity Insurance Code CHE).

Service Years

These are the employee's years of service.

Salary Continuance in Weeks

For Geneva this value is 16 weeks. For all other cantons the value is 14 weeks.

EE Percent (employee percent)

This is the employee paid portion of the premium.

Maternity Minimum

This field is valid for the Geneva canton only.

Enter the minimum guaranteed maternity payment for this canton.

Note. Currently, for Geneva, the minimum guaranteed maternity payment is 54 CHF per day.

Maternity Maximum

Enter the maximum guaranteed maternity payment for this canton.

Note. Currently, for Geneva, the maximum guaranteed maternity payment is 237.40 CHF per day whereas for other cantons the maximum per day is 172.00 CHF.

Maternity Refund

Specify the percentage of the gross used to calculate maternity payments within the minimum and maximum limits for all of the cantons.

For example, assume that the following is true:

The maternity refund percentage is 80%.

The minimum and maximum maternity refund for Geneva are 54 CHF and 237.40 CHF respectively.

The maximum maternity refund for other cantons is 172 CHF.

If we assume that a woman's regular earnings are 50 CHF per day, the maternity refund would be 54 CHF in Geneva, as 80% x 50 CHF (= 40) is below the 54 CHF minimum for Geneva. In other cantons, however, the refund would be 40 CHF. And if we assume that the woman's regular earnings are 300 CHF per day, the maternity refund in Geneva would be 237.40 CHF, as 80% x 300 CHF (= 240) is greater than the 237.40 CHF maximum for Geneva. In other cantons, however, the maternity refund would be 172 CHF, as 80% x 300 CHF (= 240) exceeds the 172 CHF maximum for other cantons.

Service Years	These are the employee's years of service.
Salary Continuance in Weeks	For Geneva this value is 16 weeks. For all other cantons the value is 14 weeks.
EE Percent (employee percent)	This is the employee paid portion of the premium.
Maternity Minimum	This field is valid for the Geneva canton only. Enter the minimum guaranteed maternity payment for this canton. Note. Currently, for Geneva, the minimum guaranteed maternity payment is 54 CHF per day.
Maternity Maximum	Enter the maximum guaranteed maternity payment for this canton. Note. Currently, for Geneva, the maximum guaranteed maternity payment is 237.40 CHF per day whereas for other cantons the maximum per day is 172.00 CHF.
Maternity Refund	Specify the percentage of the gross used to calculate maternity payments within the minimum and maximum limits for all of the cantons. For example, assume that the following is true: The maternity refund percentage is 80%. The minimum and maximum maternity refund for Geneva are 54 CHF and 237.40 CHF respectively. The maximum maternity refund for other cantons is 172 CHF. If we assume that a woman's regular earnings are 50 CHF per day, the maternity refund would be 54 CHF in Geneva, as 80% x 50 CHF (= 40) is below the 54 CHF minimum for Geneva. In other cantons, however, the refund would be 40 CHF. And if we assume that the woman's regular earnings are 300 CHF per day, the maternity refund in Geneva would be 237.40 CHF, as 80% x 300 CHF (= 240) is greater than the 237.40 CHF maximum for Geneva. In other cantons, however, the maternity refund would be 172 CHF, as 80% x 300 CHF (= 240) exceeds the 172 CHF maximum for other cantons.