Understanding Integration with Learning Management Applications

This section provides an overview of the integration with Administer Training and PeopleSoft Enterprise Learning Management and discusses:

• Processing DIF and skills development training hours.

• Calculating DIF and DIF in advance balances.

• Making training data available for the 2483 report.

Note. We recommend that you review the information on the 2483 Report and on learning management integration with Global Payroll for France in the PeopleSoft Enterprise Human Resources PeopleBook: Administer Training as well as the information on managing French regulatory requirements in the PeopleSoft Enterprise Learning Management PeopleBook prior to reading this chapter.

Understanding Integration with Administer Training and Enterprise Learning Management

This section discusses:

• Integration between the Administer Training business process and Global Payroll for France.

• Integration between PeopleSoft Enterprise Learning Management and Global Payroll for France.

Integration Between the Administer Training Business Process and Global Payroll for France

The Administer Training business process integrates with Global Payroll for France to enable Training Administration users to produce the 2483 report using French payroll data, track DIF balances, and compensate learners for DIF training and other training completed outside the normal work schedule.

The two applications interact as follows:

• Training Administration is the application that you use to track learning costs and to manage enrollment and other day-to-day tasks.

• DIF and skills development training hours entered on the enrollment pages in Training Administration are validated by training and payroll administrators and sent to Global Payroll for processing.

• Global Payroll for France calculates learners' DIF entitlement balances. Administer Training business process users can then import these balances from Global Payroll for France back into the training management application where they can be viewed by managers on the enrollment pages.

• Global Payroll for France generates learner and instructor data for the 2483 report and calculates the salary for DIF and skills development training completed outside of normally scheduled work hours.

• The Administer Training business process compiles Global Payroll and other Human Resources information and generates the 2483 report.

Note. Detailed information about how to integrate the Administer Training business process with Global Payroll for France can be found in the PeopleSoft Enterprise Human Resources PeopleBook: Administer Training.

See Setting Up Training Costs, (FRA) Producing the French Training Report 2483, (FRA) Integrating with Enterprise Applications.

Integration Between PeopleSoft Enterprise Learning Management and Global Payroll for France

Enterprise Learning Management integrates with Global Payroll for France 8.9 and above indirectly, by way of the Administer Training business process in Human Resources 8.9 and above. This integration enables Enterprise Learning Management users to produce the 2483 report using data generated in Global Payroll for France, track DIF balances, and compensate learners for DIF training hours and training hours completed outside the normal work schedule.

The three applications interact as follows:

• Enterprise Learning Management is the application that you use to set up the learning catalog, instructors, vendors, and so on. You also use this application to track learning costs and to manage enrollment and other day-to-day tasks.

• DIF and skills development training hours entered on the enrollment pages in Enterprise Learning Management are validated by training and payroll administrators and sent to Global Payroll for processing.

• Global Payroll for France calculates learners' DIF entitlement balances and returns the results to Enterprise Learning Management (indirectly through Training Administration). Enterprise Learning Management can then display DIF balances to learners and managers on the self-service pages and to administrators on the roster pages.

• Global Payroll for France generates learner and instructor data for the 2483 report and calculates the salary for DIF and skills development training completed outside of normally scheduled work hours.

• The Administer Training business process in Human Resources compiles information provided by Enterprise Learning Management and Global Payroll and generates the 2483 report.

Note. Detailed information about the integration points and other data you need to set up to integrate Enterprise Learning Management with Administer Training and Global Payroll for France can be found in the PeopleSoft Enterprise Learning Management PeopleBook and in the PeopleSoft Enterprise Human Resources PeopleBook: Administer Training.

Warning! If you are using Enterprise Learning Management to set up and track learning, do not use the Administer Training business process for these tasks. Use the Administer Training business process only to: 1) configure and generate the 2483 report, 2) approve training hours before sending them to Global Payroll for France for processing, and 3) run the import process for returning DIF balance data to Human Resources where it can be picked up by Enterprise Learning Management.

See Also

PeopleSoft Enterprise Learning Management PeopleBook: (FRA) Managing French Regulatory Requirements

(FRA) Producing the French Training Report 2483

(FRA) Integrating with Enterprise Applications

Processing DIF and Skills Development Training Hours

If you set up the Administer Training business process or Enterprise Learning Management to integrate with Global Payroll for France, both DIF and skills development training hours entered on the enrollment pages in these applications can be validated by training and payroll administrators and sent to Global Payroll for processing. Within the Global Payroll system, these hours are used to calculate training entitlements (earnings) due to payees.

This section provides an overview of how Global Payroll for France processes training hours.

Understanding How Global Payroll for France Processes Training Hours

When training and payroll administrators validate and save DIF and skills development training hours using the FRA Training Validation (GP) component, the system creates positive input for the current pay group, calendar, employee ID, and employee record number. This data triggers processing of one or more DIF and skills development entitlement (earning) elements in the next Global Payroll run.

This table lists the in working hours DIF entitlement elements for which the system creates positive input:

This table lists the out of working hours DIF elements for which the system creates positive input:

This table lists the out of working hours skills development elements for which the system creates positive input:

See Also

(FRA) Integrating with Enterprise Applications

Calculating DIF and DIF in Advance Balances

Using the training hours entered through Administer Training or Enterprise Learning Management, Global Payroll for France calculates both DIF entitlement (FOR AC DROIT DIF) and DIF in advance (FOR VR DIF NEGATIF) balances for all trainees and loads this data into a table using the writable array FOR WA DIF HR. Users of Training Administration and Enterprise Learning Management can then import DIF balances and DIF in advance hours back into their learning management systems, making it available to learners and administrators who need to determine whether there are enough hours in a student's DIF balance to permit additional DIF allocations.

This section explains how each application imports DIF and DIF in advance balances generated in Global Payroll for France.

Note. The element FOR AC DROIT DIF stores the DIF entitlement balance and is calculated as the trainee's DIF allocation minus the DIF hours already used. The element FOR VR DIF NEGATIF stores the number of hours of additional DIF training (DIF in advance) that can be granted beyond what is available in the DIF balance.

Note. Depending on company policy, you can allocate DIF training hours that exceed the entitlement balance by allowing the DIF entitlement to go into negative numbers. For example, if a trainee's DIF entitlement balance is 2, you can grant a total of 7 DIF hours by enabling the DIF entitlement balance to drop to –5. To do this, access one of the supporting element override pages in PeopleSoft Enterprise Global Payroll and set the value of FOR VR DIF NEGATIF to 5.

Importing DIF and DIF in Advance Balances into Administer Training

If you are a Training Administration user, complete these steps to import the balance data:

1. Run the payroll process in Global Payroll.

2. Run the import process using the DIF Payroll Import page (Enterprise Learning, Result Tracking, DIF Payroll Import FRA, DIF Payroll Import).

   On this page you specify the begin and end dates of the payroll period for which you want to import the DIF and DIF in advance balance data and the pay group for which you want to retrieve the data.

Importing DIF and DIF in Advance Balances into Enterprise Learning Management

If you are an Enterprise Learning Management user, you import DIF and DIF in advance balances from Global Payroll indirectly, by way of Administer Training. To do this, complete these steps:

1. Run the payroll process in Global Payroll.

2. Import the DIF and DIF in advance balances into Administer Training using the DIF Payroll Import page (Enterprise Learning, Result Tracking, DIF Payroll Import FRA, DIF Payroll Import).

3. Run the full sync integration point: LM_DIF_BALANCE_FULLSYNC to load the balances in Administer Training into a staging table.

4. Run the Process FullSync Data (LM_LD_STGDAT ) process to validate and load the balances into Enterprise Learning Management.

See Also

(FRA) Integrating with Enterprise Applications

PeopleSoft Enterprise Learning Management PeopleBook: (FRA) Managing French Regulatory Requirements

Making Training Data Available for the 2483 Report

Global Payroll delivers the writable array FOR WA 2483 to make data generated by Global Payroll for France available to Administer Training for the generation of the 2483 report.

The data contained in the writable array includes:

• Instructors' gross salary (contained in the writable array field GROSS_AMT).

• Employees' DIF earnings for training outside of working hours (contained in the writable array field TRN_DIF_HORS).

• Employees' skills development earnings for training outside of working hours (contained in the writable array field TRN_DEV_HORS).

• Employees' gross salary when they are working as trainers full-time (contained in the writable array field TRN_FT_GROSS_AMT).

Note. Global Payroll for France populates the writable array when you run the payroll process.

Note. PeopleSoft uses the FOR WA 2483 writable array only when the 2483 report is based on Human Resources or Enterprise Learning Management data.

Note. In addition to using Global Payroll for France data, the 2483 computation process uses information from the following sources: the PeopleSoft Administer Training business process in PeopleSoft Human Resources, PeopleSoft Enterprise Learning Management (if you are using Enterprise Learning Management to manage employee training in place of the Administer Training business process), contract data, and personal data.

See Also

(FRA) Producing the French Training Report 2483

Defining Writable Array Elements

Preparing and Running the Training 2483 Report

The FOR WA 2483 Writable Array

The FOR WA 2483 writable array contains the following fields: