Understanding Employee Counts
This chapter provides an overview of employee counts and discusses how to:
View headcounts by company.
Adjust DUCS headcounts (without Application Framework).
Understanding Employee Counts
Several payroll reports are based on headcounts. For example, separate monthly headcounts (as well as other counts) of the men and women in an organization are required for ASSEDIC reporting. The headcount frequency and other requirements vary by report.
Global Payroll for France automatically performs the employee counts needed to meet ASSEDIC, URSSAF, DADS, AGIRC, and ARRCO reporting requirements. When you run the payroll process, the system performs the legally required counts of employees, non-employees, contributors, non-contributors, males, females, and so on. If you run DUCS without Application Framework, the system stores the results in the writable array REP WA DU COTI. You then run the DUCS File Preparation process, which summarizes the counts by company and establishment.
Adjusting Headcounts
At times, you may need to adjust headcounts. For example, you may need to increase the headcount for the number of employees that you do not process through Global Payroll for France—possibly some senior executives.
You may also need to add employees who were absent during the entire processing period. For example, in the case of a long-term absence, you might change the value of the Action/Reason field on the Job Data − Work Location page to Paid Leave of Absence or Leave of Absence. When you select Leave of Absence, the system automatically changes the employee's status to Inactive. If you exclude inactive payees from your payroll calculations, the system does not count these payees. Therefore, you need to increase the automatic headcount by the number of inactive payees who are still employed by your organization.
Which Counts Are Performed
The system automatically performs the following counts:
Headcount for each establishment as of December 31.
These counts are done for the ASSEDIC certificate and for DADS-U.
Headcounts for each establishment and company in accordance with DUCS requirements for ASSEDIC and URSSAF reporting.
Monthly headcount per company, used in the next monthly payroll cycle.
See Also
Viewing Headcounts by Company
This section discusses how to view headcounts by company. This section applies only if you process DUCS without Application Framework.
Page Used to View Headcounts by Company |
Page Name |
Definition Name |
Navigation |
Usage |
|
GPFR_DUCS_COUN |
Global Payroll & Absence Mgmt, Absence and Payroll Processing, Prepare Payroll, Update Company Headcount FRA, Update Company Headcount FRA |
View the headcount values for each company that exists in the company reference table. |
Viewing Headcounts by Company
Access the Update Company Headcount FRA page (Global Payroll & Absence Mgmt, Absence and Payroll Processing, Prepare Payroll, Update Company Headcount FRA, Update Company Headcount FRA).
You can view the current payee headcount for each company in your organization after you run the DUCS process. The Update Company Headcount FRA page lists the count for each pay period. The system saves all counts for use in retro calculations.
|
Period End Date |
Displays the end date of the pay period for which the counts were generated. |
|
Current Headcount |
Displays the total headcount for the company. |
Adjusting DUCS Headcounts (without Application Framework)
This section discusses how to adjust DUCS headcounts. This section applies only if you process DUCS without Application Framework.
Page Used to Adjust DUCS Headcounts|
Page Name |
Definition Name |
Navigation |
Usage |
|
GPFR_DUCS_ADJ |
Global Payroll & Absence Mgmt, Social Security / Insurance, Adjust DUCS Headcount FRA, Adjust DUCS Headcount FRA |
Adjust the DUCS headcount to include employees who were excluded from the counting process. Because ASSEDIC requires separate counts for men and women, enter a separate count for each. |
Adjusting DUCS Headcounts
Access the Adjust DUCS Headcount FRA page (Global Payroll & Absence Mgmt, Social Security / Insurance, Adjust DUCS Headcount FRA, Adjust DUCS Headcount FRA).
The Adjustment per Establishment page lets you adjust the number of men and women counted in an establishment.
After adjusting the figures, run the DUCS File Preparation process again so that next month's payroll process retrieves the correct headcounts.
|
Current Headcount |
Displays the headcount for the selected establishment, as generated by the DUCS process. |
|
Period End Date |
Displays the end date of the last period for which the DUCS process was run. |
|
Date Time |
Displays the date and time of the last adjustment so that you can determine if the adjustment was made before or after the DUCS File Generation process was last run for the same period. |
|
Adjusted Number of Men |
Enter the adjustment to the total number of male employees. To make a negative adjustment, enter a minus sign (-) before the number. |
|
Adjusted Number of Women |
Enter the adjustment to the total number of female employees. To make a negative adjustment, enter a minus sign (-) before the number. |