PeopleSoft Enterprise Global Payroll for Singapore 9.1 PeopleBook

Setting Up Payslips

This chapter provides an overview of payslip setup for Singapore and discusses how to:

Create payslip templates and messages.
Attach payslip templates to pay groups.
View delivered elements.

Understanding Payslip Setup for Singapore

The design of the payslip feature enables you to create and control payslips so that they display the data that you want and in the format that you want. Because you can override templates at lower levels, you do not have to create multiple templates to cover every payslip scenario.

When creating payslip templates you can:

Set your accumulator column labels.
Select the accumulators to go under the column labels.
Create unlimited rows of accumulators for each column and set the sequence in which they are to appear.
Create unlimited sections for earnings and deductions.
Use standard or custom element descriptions.
Set delivery options.
Exclude departments or locations from printing at setup level but override those exclusions at run time.

Creating Payslip Templates and Messages

Use the Templates SGP (GPSG_PSLP_SETUP) and Messages SGP (GPSG_PSLP_MSG) components to create payslip templates and messages.

This section describes how to:

Set up templates and accumulators.
Set up payslip earnings and deductions.
Create payslip messages.

Pages Used to Create Payslip Templates and Messages

Page Name	Definition Name	Navigation	Usage
Payslip Setup	GPSG_PSLP	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates SGP, Payslip Setup	Set up delivery and print exclusion options, column headings (labels) and column contents (rows of accumulators).
Earnings and Deduction	GPSG_PSLP1	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates SGP, Earnings and Deduction	Create sections of earnings and deductions, select from three description options, and set the element components that the payslip is to display.
Absence Details	GPSG_PSLP2	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates SGP, Absence Details	Same as Earnings and Deduction page. Enter a sequence number, an element name, and select one of three descriptions. The system extracts the balance of each entitlement or pro rata absence element that you include in the section to show on the payslip.
Messages	GPSG_PSLP_EXT	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Messages SGP, Messages	Create messages to appear on payslips. You can control which payslips show the message.

Setting Up Templates and Accumulators

Access the Payslip Setup page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates SGP, Payslip Setup).

Payslip ID

You can attach a single template by its ID, to multiple pay groups.

Note. Only one template can be attached to a pay group at any one time.

Delivery Option

Select an address to receive printed payslips. It can be an internal address of Department or Location, or an external address of Home Address or Mail Address as recorded on the payee's Personal Data record. You can override the selection made here on the Payslip Delivery Option SGP page that is effective-dated; therefore, you can override the delivery option for a period of time if necessary.

Exclude Printing

Select either Department or Location to exclude departments or locations from the payslip print run. The corresponding link becomes active, so you can select from the department or location lists.

You can override the exclusion on the Create/Print Payslips SGP page before you run the print program.

Note. If you choose to enter a particular Pay Entity as your print option on the Create/Print Payslips SGP page and you have excluded a location that falls under that Pay Entity, it will not be printed.

Accumulator Labels (Column 1 to Column 6)

Enter the labels that you want to appear across the page on the printed payslip as the column headings for your Accumulators. These column labels appear in the payslip region under the region heading Pay Summary.

Accumulators 1 to 3

Sequence

Enter a sequence number to set the order in which the accumulators appear. They display in ascending order with the lowest number first.

Description

Enter a description of each accumulator row.

Accumulator 1 to Accumulator 3

Select the accumulators that you want to display for the corresponding column.

For example, suppose you enter a description of sequence 1 and 2 as Current and YTD. If you also want to display quarter to date accumulated amounts, create a new row, give the new row the description QTD, then select the accumulators which correlate to the columns headings.

Accumulators 4 to 6

Accumulator 4 to Accumulator 6

Set up accumulators 4 to 6. There are no Sequence or Description fields because the same sequence number and description applies to all 6 accumulators in the row.

The following diagram shows how column numbers, sequences, and accumulator numbers work together on the printed payslip:

Columns and rows on the payslip in the Pay Summary region

See Also

Setting Up Accumulators

Setting Up Payslip Earnings and Deductions

Access the Earnings and Deduction page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates SGP, Earnings and Deduction).

Section Setup

Description

Descriptions appear as section headings in the payslip region under the heading Payment Details.

Element Details Tab

Display YTD Units and Display YTD Amount

Select these check boxes if you want the YTD units and amounts for each element to appear in the Payment Details region under the heading Year to Date Values.

Select the Element Components tab.

Element Components Tab

Description Type

Select one of three descriptions to appear for each earning or deduction row in the Payment Details region of the payslip. Select from the following valid values:

Custom: A text box appears for you to enter a description.
Description: The element's description as entered on the element's name page in its component.
Element Name: The element's name from its name page in its component. It also appears on the Elements Details tab.

Print Unit, Print Rate, Print Base, and Print Percentage

Select the components of the element's calculation rule that you want to show for each earning or deduction in your sections.

You can only select the components in the element's calculation rule. For example, for an earning with calculation rule Unit × Rate, only the unit and rate check boxes are available for entry.

Note. Amount will always appear; therefore, it isn't an option here.

See Also

Defining Earning and Deduction Elements

Defining Earnings

Defining Deductions

Creating Payslip Messages

Access the Messages page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Messages SGP, Messages).

Message Number

This is the message ID the system will use to get the right message for the right payees. Arrays, formulas, and variables combine to get the right message.

Message Level

Select from the following valid values:

All: All payees identified in the calendar group.

Group Build: All payees included in a group built using the Group Build Definition feature in Human Resources. If you select this option, enter a group in theGroup ID field.

Group List: All payees in a list built using Global Payroll's Group List feature. If you select this, enter a group in the Group List ID field.

Message

Enter the text of the message to appear on selected payslips.

Attaching Payslip Templates to Pay Groups

Attach a payslip template to a pay group in the Pay Groups SGP for Singapore. A pay group can have only one payslip attached at any one time although a single template can be attached to multiple pay groups.

Viewing Delivered Elements

The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Singapore. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 9.1 PeopleBook.

Payslip ID	You can attach a single template by its ID, to multiple pay groups. Note. Only one template can be attached to a pay group at any one time.
Delivery Option	Select an address to receive printed payslips. It can be an internal address of Department or Location, or an external address of Home Address or Mail Address as recorded on the payee's Personal Data record. You can override the selection made here on the Payslip Delivery Option SGP page that is effective-dated; therefore, you can override the delivery option for a period of time if necessary.
Exclude Printing	Select either Department or Location to exclude departments or locations from the payslip print run. The corresponding link becomes active, so you can select from the department or location lists. You can override the exclusion on the Create/Print Payslips SGP page before you run the print program. Note. If you choose to enter a particular Pay Entity as your print option on the Create/Print Payslips SGP page and you have excluded a location that falls under that Pay Entity, it will not be printed.
Accumulator Labels (Column 1 to Column 6)	Enter the labels that you want to appear across the page on the printed payslip as the column headings for your Accumulators. These column labels appear in the payslip region under the region heading Pay Summary.