PeopleSoft Enterprise Global Payroll for United States 9.1 PeopleBook

Reviewing U.S. Savings Bond Data

This chapter provides an overview of U.S. savings bond administration, and discusses how to:

View delivered U.S. savings bonds.
View savings bond deduction settings.
View the bond activity log.

Important! Because the U.S. Department of the Treasury no longer issues paper savings bonds through traditional payroll savings plans, administration of U.S. savings bond purchases is limited to reviewing historical data.

Understanding U.S. Savings Bond Administration

Previously, many organizations offered their employees the opportunity to purchase U.S. savings bonds through payroll deductions. Although the U.S. Department of the Treasury no longer issues paper savings bonds through traditional payroll savings plans, PeopleSoft Global Payroll for United States enables you to view past activity related to savings bond purchases.

This section discusses:

Bond data for payees.
Viewing delivered elements.

Bond Data For Payees

To review bond data for payees, use these pages:

The Savings Bond Assignment page displays the deduction settings for employees who signed up to purchase bonds though a payroll deduction.

These settings include the type of bond to purchase, the amount to be deducted, and so forth.
The Savings Bond Activity Log USA page displays a history of bond purchase details for a payee.

Viewing Delivered Elements

Bond processing is no longer active, but the delivered elements that supported bond deductions and processing still exist in the system

Important! The BOND deduction, the SAVING BOND section, and all of the bonds established in the Savings Bond USA component have an Inactive status.

This table lists the bond elements provided by PeopleSoft Global Payroll for United States. In this table, DD stands for deduction, AC stands for accumulator, and NA stands for not applicable.

Element Type	Element Name	Used By	Where Used
Deduction	BOND	Payroll Process	This element was used to deduct a specified amount during the payroll process.
Variable	BND VR ID This variable is a user field on the bond deduction and a user key on the bond accumulators. It is one of two variables that make each bond unique (see also BND VR NUM).	DD/BOND AC/BOND AMOUNT AC/BOND BALANCE AC/BOND YTDA	Savings Bond Assignment USA page. You defined the value of the bond ID when you assigned bond deductions to payees on the Savings Bond Assignment USA page.
Variable	BND VR NUM This variable is a user field on the bond deduction and a user key on the bond accumulators. It is one of two variables that make each bond unique (see also BND VR ID).	DD/BOND AC/BOND AMOUNT AC/BOND BALANCE AC/BOND YTDA	Savings Bond Assignment USA page. You defined the value of the bond number when you assigned bond deductions to payees on the Savings Bond Assignment USA page.
Variable	BND VR GOAL This variable stores the goal amount for each bond deduction.	NA	Savings Bond Assignment USA page. You defined the goal amount when you assigned bond deductions to payees on the Savings Bond Assignment USA page.
Variable	BND VR BOND BAL	BND AR BOND BAL BND FM BOND BAL	This variable was used to store the bond balance.
Array	BND AR DRIVER KEY	Payroll Process	The system used this array to retrieve bond numbers and bond IDs.
Array	BND AR PURCH AMT	Bond Purchase Process	The system used this array to retrieve bond purchase amounts.
Array	BND AR BOND BAL	FM/BND FM GET BNDBAL	The system used this array to retrieve savings bond balances.
Formula	BND FM GOAL AMT	BOND	This formula performed the goal limit function, as well as the termination processing instructions.
Formula	BND FM BOND BAL	AR/BND AR BOND BAL	This formula updated the BOND BALANCE accumulator with the bond balance retrieved via the BND AR BOND BAL array.
Formula	BND FM GET BNDBAL	Payroll Process	The system used this formula to process the BND AR BOND BAL array if the employee being processed had bonds.
Accumulators	BOND AMOUNT	BND FM GOAL AMT	The amount deducted to date for each bond deduction. This accumulator kept a running total for the deduction and compared it to the Goal Amount (BND VR GOAL). Members include: BOND/Adds to
Accumulators	BOND BALANCE	NA	Members include: BOND/Adds to
Accumulators	BOND YTDA	NA	The year to date (YTD) amount for each bond.
Generation Control	GP APPLY 1ST SEG	BOND	This generation control was used to control when the BOND deduction was processed.

Note. PeopleSoft Global Payroll for United States delivers a query that you can run to view the names of all delivered elements designed for the United States. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 9.1 PeopleBook.

Viewing Delivered U.S. Savings Bonds

To view delivered U.S. savings bonds, use the Savings Bond USA (GPUS_BND_TBL) component.

This section discusses how to view bond information.

Page Used to View U.S. Savings Bonds

Page Name	Definition Name	Navigation	Usage
Savings Bond USA	GPUS_BND_TBL	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Allowances/Other Benefits, Savings Bond USA, Savings Bond USA	View historical bond deduction criteria for U.S. savings bonds. PeopleSoft Global Payroll for United States delivers the U.S. Savings Bond table complete with all savings bond types that employees could formerly purchase through a payroll deduction; all of these savings bond are now delivered as inactive.

Viewing Bond Information

Access the Savings Bond USA page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Allowances/Other Benefits, Savings Bond USA, Savings Bond USA).

Purchase Amount

The cost of the bond at origination. The system used this value to determine whether the funds in a payee's bond deduction accumulator were equal to or greater than this amount prior to purchasing the bond.

Currency Code

The purchase amount and redemption value currency.

Redemption Value

The redemption value of the bond at maturation.

This field is for information only, and was never used in bond processing.

Viewing Savings Bond Deduction Settings

This section discusses how to view payee deduction settings for bond purchases.

Page Used to View Savings Bond Deduction Settings

Page Name	Definition Name	Navigation	Usage
Savings Bond Assignment USA	GPUS_BND_DATA	Global Payroll & Absence Mgmt, Payee Data, Assign Earnings and Deductions, Savings Bond Assignment USA, Savings Bond Assignment USA	View a payee's instructions for U.S. Savings Bond deductions and purchases. Note. When bond information is saved on this page, a component interface automatically populates the Element Assignment by Payee and Payee Assignment by Element components with the bond data and supporting element values (Bond Number and Bond ID). This page, and not the Element Assignment by Payee or Payee Assignment by Element components, was used to change and update bond assignments.

Page Name

Definition Name

Navigation

Usage

Savings Bond Assignment USA

GPUS_BND_DATA

Global Payroll & Absence Mgmt, Payee Data, Assign Earnings and Deductions, Savings Bond Assignment USA, Savings Bond Assignment USA

View a payee's instructions for U.S. Savings Bond deductions and purchases.

Note. When bond information is saved on this page, a component interface automatically populates the Element Assignment by Payee and Payee Assignment by Element components with the bond data and supporting element values (Bond Number and Bond ID). This page, and not the Element Assignment by Payee or Payee Assignment by Element components, was used to change and update bond assignments.

Viewing Payee Deduction Settings for Bond Purchases

Access the Savings Bond Assignment USA page (Global Payroll & Absence Mgmt, Payee Data, Assign Earnings and Deductions, Savings Bond Assignment USA, Savings Bond Assignment USA).

Important! Previously, this page was used to enter a payee's instructions for U.S. Savings Bond deductions and purchases. Now, because the savings bond purchase program has been discontinued, you use this page only to review historical data.

A payee could have multiple bond deductions in a single period. The combination of bond number and savings bond ID is what makes each bond assignment unique.

Bond Number	A unique number for each bond assignment.
Savings Bond ID	The type of bond. PeopleSoft Global Payroll for United States delivers bond IDs and related information, which you can view using the Savings Bond page. See Viewing Delivered U.S. Savings Bonds.
Begin Date and End Date	The start date and the end date for payroll deductions. A blank end date field indicated that the deduction should continue indefinitely.
Process Order	A unique number that controlled the order in which bonds were processed when multiple bond assignments existed. The lower the number in this field, the higher the priority.
Bond Amount	The amount to be deducted in each pay period for the specified bond. An accumulator kept a record of the amount deducted, and when the balance of funds reached the bond purchase amount, the bond was purchased. Unused funds remained in the accumulator to be used for future purchases.
Goal Amount	The maximum amount to be deducted for the specified bond. The system deducted up to, but not in excess of, this amount.
Currency Code	The currency of the bond assignment.

Bond Owner

Bond Owner Type

Values are:

Dependent: The payee was buying the bond for a dependent or beneficiary. This person must be on the payee's dependent/beneficiary list.
Employee: The payee is the registered owner of the savings bond.

Other Registrant

Registrant Type

The beneficiary or co-owner registrant type for the bond. Values are:

Co-Owner: Two owners of the bond exist. Additional fields become available for entering the co-owner information.
Beneficiary: A beneficiary for the bond exists. Additional fields become available for entering the beneficiary information.
None: The bond owner is the only name on the savings bond.

Delivery Address

Same Address as Employee

If selected, the bond certificate was to be mailed to the employee's address.

If deselected, an alternative address is supplied through the Edit Address link.

Address Type

If the Bond Owner Type field is set to Employee, and the Same Address as Employee check box is selected, this field enabled you to select an address from the list of available employee address types.

Other Overrides

Fields in this group box enabled you to override values associated with the Bond deduction element on the Deduction Name page.

Viewing the Bond Activity Log

This section discusses how to view the information in the Savings Bond Activity Log USA component (GPUS_BND_LOG).

Page Used to View the Bond Activity Log

Page Name	Definition Name	Navigation	Usage
Savings Bond Activity Log USA	GPUS_BND_LOG	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, Savings Bond Activity Log USA, Savings Bond Activity Log USA	Review a history of bond purchase details for a payee, including bond purchase status, bond balances, amount collected and dispersed, and owner and registrant information.

Viewing Savings Bond Activity

Access the Savings Bond Activity Log USA page (Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, Savings Bond Activity Log USA, Savings Bond Activity Log USA).

This page displays bond activity for a payee. The log shows how much money has been deducted toward bond purchases, and how much of that money has been applied to the purchase of the assigned bonds. The system updates the data in the log when you run either the Bond Purchase Calculation process or the Savings Bond Purchase process.

Savings Bond ID	Displays the type of bond assigned to the payee.
Bond Number	Displays the unique number associated with each bond assigned to the payee.
Bond Balance	Displays the dollar amount deducted during the payroll process, but not yet applied to a bond purchase.
From Date and To Date	Enter the date range for which you want to display the payee's bond activity. Note. The To Date field is required. The system populates this field with the system date by default.
Create Activity Log	Click to display an activity log for the selected date range.

Purchase Details Tab

This tab displays a line item for each transaction.

Processed	Indicates whether the system has processed the associated transaction. The system selects this check box for Deduction transactions when you run the Bond Purchase Calculation process. The system selects this check box for Purchase transactions when you run the Savings Bond Purchase process.
Transaction	Indicates the type of transaction. Deduction: Indicates that the system deducted the associated dollar amount during the payroll process. The Bond Purchase Calculation process updates the bond activity log with bond deductions that the system processed during the payroll process. Purchase: Indicates the application of deducted funds toward the purchase of the associated savings bond. The Bond Purchase Calculation process determines whether the dollar amount of the deductions is sufficient to fund the bonds assigned to the payee. If it is, the process updates the activity log with a Purchase transaction. The system creates the transaction with the Processed check box deselected, indicating that the actual purchase of the bond has not yet occurred. The actual purchase is processed when you run the Savings Bond Purchase process.
Amount Collected	Displays the dollar amount of each deduction.
Purchase Amount	Displays the dollar amount of each bond purchase.
Number of Bonds	Displays the number of bonds purchased.
Payment Date	Displays the payment date for which the system processed each deduction and purchase.

Period Details Tab

This tab lists pay period information including the calendar ID, the segment begin and end dates, and the pay group.

Owner Details Tab

This tab lists details about the bond owner and any associated beneficiary or co-owner.