PeopleSoft Enterprise Global Payroll for the United Kingdom 9.1 PeopleBook

Managing Court Orders and Student Loans

This chapter provides an overview of delivered elements and discusses how to:

Manage court orders.
Manage student loans.

Understanding Delivered Elements

This section discusses:

Delivered court order and student loan deductions.
Viewing delivered elements.

Delivered Court Order and Student Loan Deductions

This table lists the deductions that are delivered for court orders and student loans:

Element Name	Description
CO DD AEF 1	AEO Fines deduction 1
CO DD AEF 2	AEO Fines deduction 2
CO DD AEF 3	AEO Fines deduction 3
CO DD AEF1 F	Administration fee for AEF1
CO DD AEF2 F	Administration fee for AEF2
CO DD AEF3 F	Administration fee for AEF3
CO DD AEN1	AEN1 deduction
CO DD AEN2	AEN2 deduction
CO DD AEN3	AEN3 deduction
CO DD AENF1	Administration fee for AEN1
CO DD AENF2	Administration fee for AEN2
CO DD AENF3	Administration fee for AEN3
CO DD AEP1 R	AEP1 deduction
CO DD AEP2 R	AEP2 deduction
CO DD AEP3 R	AEP3 deduction
CO DD AEPF1	Administration fee for AEP1
CO DD AEPF2	Administration fee for AEP2
CO DD AEPF3	Administration fee for AEP3
CO DD CAO CM	CMA as part of a CAO
CO DD CAO EA	EAO as part of CAO calculation
CO DD CAO F	CAO Administration fee
CO DD CCAA1	CCAA deduction 1
CO DD CCAA2	CCAA deduction 2
CO DD CCAA3	CCAA deduction 3
CO DD CCAAF1	Administration fee for CCAA1
CO DD CCAAF2	Administration fee for CCAA2
CO DD CCAAF3	Administration fee for CCAA3
CO DD CCAP1	CCAP deduction 1
CO DD CCAP2	CCAP deduction 2
CO DD CCAP3	CCAP deduction 3
CO DD CCAPF1	Administration fee for CCAP1
CO DD CCAPF2	Administration fee for CCAP2
CO DD CCAPF3	Administration fee for CCAP3
CO DD CMA	CMA-only deduction
CO DD CMA FE	CMA fee deduction
CO DD CTA1 R	CTA deduction 1
CO DD CTA2 R	CTA deduction 2
CO DD CTA3 R	CTA deduction 3
CO DD CTAF1	Administration fee for CTA1
CO DD CTAF2	Administration fee for CTA2
CO DD CTAF3	Administration fee for CTA3
CO DD DEO1 R	Deduction for DEO1
CO DD DEO2 R	Deduction for DEO2
CO DD DEO3 R	Deduction for DEO3
CO DD DEOF1	Administration fee for DEO1
CO DD DEOF2	Administration fee for DEO2
CO DD DEOF3	Administration fee for DEO3
CO DD DPP	Debt payment program (DPP) deduction
CO DD DPP FE	Administration fee for DPP
CO DD EAO	Earnings Arrestment deduction
CO DD EAO FE	Administration fee for EA
SL DD AMOUNT	Student loan repayment

Viewing Delivered Elements

The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for the United Kingdom. Instructions for running the query are provided in PeopleSoft Enterprise Global Payroll 9.1 PeopleBook.

Managing Court Orders

This section provides an overview of court orders and discusses how to enter employee court order data.

Understanding Court Orders

UK legislation requires that if an employee is issued with an order from a court or other government agency or if an employee took out a student loan after August 1998, an employer must deduct money from that employee's earnings and return it to the relevant authority.

Global Payroll for the UK assists you in computing and recording the amount of student loan and court order repayments that must be returned to the authorities who issue them.

Depending on the type of order, the amount of money to be paid can be determined by referring to tables published by the Court Service or by applying a percentage to a portion of earnings. Alternatively, the court or other authority making the order may advise repayment of a regular sum.

The following countries in the UK have separate legislation regarding orders from courts and other government agencies:

England and Wales
Scotland
Northern Ireland

This legislation refers to the priority of loans and orders; that is, the legislation refers to the sequence in which deductions should be made if an employee has a student loan and/or one or more orders to pay.

Note. You can either let the system automatically sequence court orders or use the order in which they are defined on the page.

There is no legislation regarding the sequence of court orders from more than one country (for example, if an employee receives one order from England and Wales and another from Scotland). Contact the courts directly if this situation applies to an employee in your organization.

Page Used to Enter Employee Court Order Data

Page Name	Definition Name	Navigation	Usage
Assign Court Orders GBR	GPGB_EE_CO	Global Payroll & Absence Mgmt, Payee Data, Garnishments/Court Orders, Assign Court Orders GBR, Assign Court Orders GBR	Enter statutory information about an employee who has been issued with an order from a court or other government agency.

Entering Employee Court Order Data

Access the Assign Court Orders GBR page (Global Payroll & Absence Mgmt, Payee Data, Garnishments/Court Orders, Assign Court Orders GBR, Assign Court Orders GBR).

Region

Select the country in which the court order was issued.

Sequencing

Select the type of sequencing that you want to use. Valid values are:

System: If you select this option, when you save your information, the system automatically processes the court orders in the correct sequence.

Page Order: Select this value if you want to define the order in which the court orders are processed. If you select this value the system makes the SeqNum field available for entry.

Order Type

Select the type of court order that must be paid, as notified by the court issuing the order. The order type that is available depends on the region in which the order was issued.

Note. The type of order that you select affects whether the Normal Deduction Amount, Protected Earnings, and Amount Payable fields appear.

Order Types in England and Wales are:

AEF (Attachment — Fines)

AEN (Attachment Non-Priority)

AEP (Attachment − Priority)

CCA (Community Charge AEO)

CTA (Council Tax AEO)

DEO (Deduction from Earnings Order).

Order Types in Northern Ireland are:

AEF (Attachment — Fines)

AEN (Attachment Non-Priority)

AEP (Attachment − Priority)

DEO (Deduction from Earnings Order).

Order Types in Scotland are:

CAO (Conjoined Order)

CMA (Current Maintenance Arrestment)

DEO (Deduction from Earnings Order)

DPP (Debt Payment Program)

EAO (Earnings Arrestment Order).

Conjoined order type indicator

This field is displayed if the Order Type is CAO (Conjoined Order) only. Select F (Fines), M (Maintenance), or B (Both).

Normal Deduction Amount

Enter the normal deduction amount as stated by the issuing authority.

Protected Earnings

Enter the protected earnings as stated by the issuing authority.

Amount Payable

Enter the initial amount of debt or fines that the employee owes.

Note. Although the amount of initial debt remains constant on this page, the system reduces it by the amount of payments made each period.

Fee

Select if your organization charges employees a fee for processing court orders. The fee allowed is determined by Court Service.

Court Order Reference

Enter the reference for the court order. Use this number in all correspondence with the court that issued the order.

Start Date

Enter the date when deductions are to start.

Stop Date

Enter a stop date if you receive notification from the court or relevant authority informing you to stop making deductions. Normally, you do not need to enter a stop date because the system automatically stops processing court orders when the employee has repaid the amount specified in the Amount Payable field.

Active Flag

Select Active if you want to process the court order. If you do not, the system does not process the court order.

SeqNum (sequence number)

Displays the sequence number that determines the order in which the court orders are processed. If you select Page Order in the Sequencing field, you can override the default sequence.

Managing Student Loans

This section provides an overview of student loans and discusses how to enter student loan information.

Understanding Student Loans

Employers must deduct student loan repayments from the earnings of employees who took out one or more student loans after August 1998. They must then remit these student loan repayments, together with PAYE tax and NICs, to HM Revenue and Customs (HMRC). (This law has been in effect since November 1, 1999.)

Note. Student loan repayments are made on a per-pay-period basis; that is, they are non-cumulative.

HMRC sends you a start notice, informing you when to start deducting the repayments from an employee's earnings. Contributions are a fixed percentage of an employee's salary, provided that the employee earns more than the amount specified by HMRC. Once the loan has been repaid, HMRC sends you a stop notice informing you to stop making the deductions.

Global Payroll for the UK meets the HMRC's requirements for processing student loans, enabling you to record the amount of loan repayment deducted on these documents:

Employee's payslip
P11
P45 forms

For new employees who are already making student loan repayments, their P45 forms display a Y in the Student Loan check box. When you enter their details on the Maintain Tax Data GBR page and select the Student Loan Deductions check box, the system automatically creates a student loan for that employee.

Page Used to Enter Student Loan Information

Page Name	Definition Name	Navigation	Usage
Maintain Student Loans GBR	GPGB_EE_STLOAN	Global Payroll & Absence Mgmt, Payee Data, Taxes, Maintain Student Loans GBR, Maintain Student Loans GBR	Enter student loan data for a payee.

Entering Student Loan Information

Access the Maintain Student Loans GBR page (Global Payroll & Absence Mgmt, Payee Data, Taxes, Maintain Student Loans GBR, Maintain Student Loans GBR).

Start Date

Select the date when employers must start deducting student loan repayments from the employee's earnings.

End Date

Select the date when employers should stop deducting student loan repayments from the employee's earnings.

Student Loan Reference

Enter the student loan reference for an employee. Use this reference in all correspondence with HMRC.

Region	Select the country in which the court order was issued.
Sequencing	Select the type of sequencing that you want to use. Valid values are: System: If you select this option, when you save your information, the system automatically processes the court orders in the correct sequence. Page Order: Select this value if you want to define the order in which the court orders are processed. If you select this value the system makes the SeqNum field available for entry.
Order Type	Select the type of court order that must be paid, as notified by the court issuing the order. The order type that is available depends on the region in which the order was issued. Note. The type of order that you select affects whether the Normal Deduction Amount, Protected Earnings, and Amount Payable fields appear. Order Types in England and Wales are: AEF (Attachment — Fines) AEN (Attachment Non-Priority) AEP (Attachment − Priority) CCA (Community Charge AEO) CTA (Council Tax AEO) DEO (Deduction from Earnings Order). Order Types in Northern Ireland are: AEF (Attachment — Fines) AEN (Attachment Non-Priority) AEP (Attachment − Priority) DEO (Deduction from Earnings Order). Order Types in Scotland are: CAO (Conjoined Order) CMA (Current Maintenance Arrestment) DEO (Deduction from Earnings Order) DPP (Debt Payment Program) EAO (Earnings Arrestment Order).
Conjoined order type indicator	This field is displayed if the Order Type is CAO (Conjoined Order) only. Select F (Fines), M (Maintenance), or B (Both).
Normal Deduction Amount	Enter the normal deduction amount as stated by the issuing authority.
Protected Earnings	Enter the protected earnings as stated by the issuing authority.
Amount Payable	Enter the initial amount of debt or fines that the employee owes. Note. Although the amount of initial debt remains constant on this page, the system reduces it by the amount of payments made each period.
Fee	Select if your organization charges employees a fee for processing court orders. The fee allowed is determined by Court Service.
Court Order Reference	Enter the reference for the court order. Use this number in all correspondence with the court that issued the order.
Start Date	Enter the date when deductions are to start.
Stop Date	Enter a stop date if you receive notification from the court or relevant authority informing you to stop making deductions. Normally, you do not need to enter a stop date because the system automatically stops processing court orders when the employee has repaid the amount specified in the Amount Payable field.
Active Flag	Select Active if you want to process the court order. If you do not, the system does not process the court order.
SeqNum (sequence number)	Displays the sequence number that determines the order in which the court orders are processed. If you select Page Order in the Sequencing field, you can override the default sequence.

Start Date	Select the date when employers must start deducting student loan repayments from the employee's earnings.
End Date	Select the date when employers should stop deducting student loan repayments from the employee's earnings.
Student Loan Reference	Enter the student loan reference for an employee. Use this reference in all correspondence with HMRC.