PeopleSoft Enterprise Global Payroll for the United Kingdom 9.1 PeopleBook

Processing Statutory Absences

This chapter provides overviews on statutory absence processing and changes to statutory payments and discusses how to:

Record employees absences.
Enter additional information about SSP and SMP.
View employee absence data.

Understanding Statutory Absence Processing

This section describes how to record an employee's absence due to maternity leave, paternity leave, or adoption leave.

Eligibility Validation

Employees are entitled to receive payment for statutory absences if they meet certain criteria and conditions associated with these payments.

Global Payroll for the UK automatically checks some of the eligibility criteria and conditions based on the stored employee information. Other eligibility criteria must be validated before you enter the absence in the system.

Global Payroll for the UK calculates employees' average weekly earnings to determine whether their earnings are at or above the LEL. Employees below the LEL are not eligible for any statutory absences. You can override the calculated value using the Override Average Earnings page.

See Overriding Employee Average Earnings.

For SAP and SPP, you must check the following eligibility criteria before recording the absence in the system:

Documentary proof of entitlement.

Employees are required to supply evidence of their entitlement to SAP and SPP. Global Payroll for the UK does not store this information or validate that the employee has provided documentary proof.
Notification period.
Employment conditions.

Statutory absences are only available to employees who have worked for an employer for a certain period. These conditions are not validated by Global Payroll for the UK for SAP and SPP.

Note. For SMP, you must use PeopleSoft Enterprise Human Resources to record some eligibility information. See the next section for details.

Recording Maternity Leave in Human Resources

For most statutory absences, you enter all the required employee information into Global Payroll for the UK pages. However, for SMP you must record some information using the Monitor Absence business process in Human Resources.

Navigate to the Maternity Leave page as follows: Workforce Administration, Absence and Vacation, Maternity/Parental Leave UK, Maintain Maternity Leave, Maternity Leave.

Use this page to enter MPP start and end dates, the employee's eligibility for SMP based on length of service, and the date that you received MAT1B notification. Global Payroll for the UK will not pay SMP if you have not completed the Maternity Leave page in Human Resources.

See Also

Tracking Maternity Absence Data

Processing Statutory Absence Payments for Terminated Employees

In certain situations, employees are entitled to statutory absence payments after leaving their jobs. To process such employees using Global Payroll for the UK, you must terminate the employee in Human Resources with the Action/Reason code Termination with Pay.

Note. Ensure that you set up the terminated employees correctly so that they are not paid other regular payments, such as salary, when you run the payroll process. When you have paid the statutory absence payments that the employee is entitled to, update the Action/Reason code to stop further payments being processed.

See Also

Updating Job Data

Delivered Absence Take and Entitlements

The following table lists the absence take and absence entitlement elements delivered for the UK:

Absence	Absence Take	Absence Entitlement
Statutory maternity pay before 6 April 2003	SMP AT1	SMP AE1
Statutory maternity pay from 6 April 2003	SMP AT2	SMP AE2
Statutory adoption pay	SAP AT	SAP AE
Statutory paternity pay (birth)	SPPB AT	SPPB AE
Statutory paternity pay (adoption)	SPPA AT	SPPA AE
Statutory Sick Pay	SSP AT1	SSP AE1
Occupational sick pay	OSP AT1	OSP AE1 OSP AE2
Occupational maternity pay	OMP AT1	OMP AE1 OMP AE2

Note. The OMP and OSP absence takes are provided as simple templates for occupational schemes. They are not intended to be used as delivered. Defining occupational schemes is discussed in a previous chapter.

See Also

Setting Up Occupational Schemes

Delivered Absence Earnings

The following table lists the earnings delivered with Global Payroll for the UK:

Earnings	Description
SMP ER PAY1	SMP pay higher rate
SMP ER PAY2	SMP pay lower rate
SMP ER P OFF	SMP pay offset
SPPA ER PAY	SPP (adoption) pay
SPPA ER OFF	SPP (adoption) pay offset
SPPB ER PAY	SPP (birth) pay
SPPB ER OFF	SPP (birth) pay offset
SAP ER OFF	SAP pay offset
SAP ER PAY	SAP pay
SSP ER PAY	SSP pay
SSP ER P OFF	SSP pay offset
OMP ER PAY1	OMP pay
OMP ER P1 OF	OMP offset
OMP ER PAY2	OMP half pay
OSP ER PAY1	OSP sick pay
OSP ER PAY2	OSP half pay
OSP ER OFFST	OSP offset
OSP ER P OFF	OSP offset

See Also

Understanding Absence Schemes

Understanding Changes to Statutory Payments

This section discusses:

PeopleSoft delivered system changes.
Keeping in Touch (KIT) days.
Any day start for all maternities.
Daily payments.

PeopleSoft Delivered System Changes

Effective April 2007 the British government passed a bill requiring a number of changes to statutory payments. The main purposes of the bill and new regulations are to:

Extend the maximum period for which statutory payments are payable from 26 weeks to 52 weeks. The initial change to the regulation specified a period of 39 weeks starting in 2007. However, the intention of the bill is to increase payments to 52 weeks over the next couple of years.
Allow a number of Keeping in Touch days without the loss of any SMP.
Introduce an any day start for all maternities.
Allow employers to provide daily payments, although it would be left to the choice of the employer.

In response to these changes, PeopleSoft has:

Delivered the SPP Adoption Statutory Entitlement (SPPA VR STAT ENT) and SAP Statutory Entitlement (SAP VR STAT ENT) variables with the Via Elements check box selected on the Variable Name page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Elements, Supporting Elements, Variables, Variable Name).
Delivered a new bracket for ABS Entitlement Rates (ABS BR STAT ENT). See the Bracket Name component (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Elements, Supporting Elements, Variables, Brackets).
Delivered a new variable for Expected Placement Date (GBR_VR_EPD). See the Variable Name page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Elements, Supporting Elements, Variables, Variable Name).
Delivered a new variable for ABS Daily Payment for Individuals (ABS_VS_DAILY_IND). See the Variable Name page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Elements, Supporting Elements, Variables, Variable Name).
Modified the UK Absence Event Junior View (GBR AR ABS EVT JR). See the Field Map and Keys page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Elements, Supporting Elements, Arrays, Field Map and Keys).
Created a new accumulator for the Absence Daily Indicator (ABS_AC_DAILY_IND). See the Accumulator Name page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Elements, Supporting Elements, Accumulators, Accumulator Name).
Created a new field on the Absence Entry - Adoption Dates page called Expected Placement date.

Note. The maximum period for which SMP is payable has increased from 26 to 39 weeks. The first 6 weeks are paid at 90 percent of average earnings. The remaining weeks are paid at a standard rate (or 90% of average earnings if this amount is lower). The calculation has not changed; only the number of week has changed. This is effective for all births with a due date on or after Sunday, April 1, 2007, regardless of the actual date of birth.

Note. The maximum period for which SAP is payable has increased from 26 to 39 weeks, with all weeks being paid at a standard rate (or 90% of average earnings if this amount is lower). The calculation has not changed; only the number of week has changed. This is effective for all adoptions with an expected placement date on or after Sunday, April 1, 2007, regardless of when the placement actually happened.

For SMP, SAP, SPPB and SPPA, PeopleSoft changed the way the entitlements are stored. We now deliver the entitlement values in the ABS Entitlement Rates bracket (ABS BR STAT ENT). See the Data page in the Bracket Name component (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Elements, Supporting Elements, Brackets, Bracket Name).

The variables that used to hold the entitlement values are now populated through this bracket. The entitlement value is retrieved as of the expected date of child birth (due date) for SMP and SPPB, and as of the expected placement date for SAP and SPPA.

The expected placement date was added for input within the Absence Event GBR component (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Absence Data), and can be found by clicking the Adoption Dates link from the Additional Information page.

Keeping in Touch (KIT) Days

By mutual agreement between the employee and the employer, employees may work up to 10 days during the statutory leave, without losing the benefit of their statutory payment. If further days are worked, they lose it for the week.

KIT days may not be taken in the first 2 weeks after childbirth, as the law prohibits a woman from working during this period. Such days do not extend the period of maternity pay or leave.

When an employee returns to work after having used all of their 10 KIT days, you must manually stop the absence and then restart it once this period is over so that statutory payment is interrupted.

Any Day Start for All Maternities

Current law states that any MPP where the due date is on or after Sunday April 1, 2007 may begin on any day of the week, rather than starting on Sunday, with the exception of an early birth or pregnancy related illness. When there is an early birth or PRI, the MPP must still follow the current rules.

For example, the maternity pay period would start on the day after the date of birth, or on the day after the first full day of sickness. As such, PeopleSoft has extended the logic that applied to early birth or pregnancy related illness to all maternities.

Daily Payments

The system calculates statutory maternity, adoption and paternity pay as a weekly benefit. This remains unchanged. PeopleSoft, however, has been made changes to allow the calculation of a daily rate, which is considered one seventh of the weekly rate.

Although the calculation must always take into account full weeks only, the payment may be split to accommodate the normal payment frequency. For example, for a monthly pay frequency, 3 days may be paid in the first month, with the remaining 4 days are paid in the second month.

PeopleSoft has reviewed the statutory payment calculation to allow daily payment of the weekly rate, which is one seventh of the weekly rate being paid daily. If you wish to take advantage of this new amendment, PeopleSoft has added a new check box called Daily Payment on the Additional Information page within the Absence Event GBR component. When you select this check box, the system makes payments on a daily basis.

Note. The Daily Payment check box is displayed for absences with an expected date of birth or expected placement date that is on of after April 1, 2007. Daily payments are not mandatory. If you leave the Daily Payment check box deselected, the system continues to process payments on a weekly basis.

Recording Employee Absences

This section discusses how to:

Record employee absence data.
Record dates and reasons for disqualification.
Record notification of absences.
Record absence certificate details.
View process details.
Enter additional absence information.
Record user defined data.
Change entitlements for absence schemes.
Override employee average earnings.
Record EWC data.
Enter adoption dates.
Override entitlement for schemes mapped in core application.

Pages Used to Enter Absence Events

Page Name	Definition Name	Navigation	Usage
Absence Data	GPGB_ABS_EVENT_1	Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Absence Data	Record general information about an employee's absence from work. Use this page to record the absence take and the absence begin and end date.
SSP Disqualification Details	GPGB_ABS_DIS_SEC	Click the SSP Disqualification link on the Absence Data page.	Record the date when and the reason why an employee is no longer paid SSP.
Notification of Absence	GPGB_NOTIFY_SEC	Click the Notification of Absence link on the Absence Data page.	Record how you were notified of an employee's absence. Use this information for reporting purposes.
Absence Certificate Details	GPGB_ABS_CERT_SEC	Click the Absence Certificate Details link on the Absence Data page.	Record the type of certificate supplied by an employee to support the absence. Use this information for reporting purposes only. The information entered here is not used in processing statutory absence.
Process Details	GPGB_ABS_PROC_SEC	Click the Process Detail link on the Absence Data page.	View information about the last time the absence was processed. It also displays the calendar group in which the absence was processed and the date when the absence was last updated. This page is display only and is intended for tracking purposes.
Additional Information	GPGB_ABS_EVENT_2	Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Additional Information	Record additional information about an employee's absence.
User Defined Fields	GPGB_ABS_CNFG_SEC	Click the User Defined Fields link on the Additional Information page.	Define the four fields that you can use to enter additional information about an absence.
Override/Adjust Entitlement	GPGB_OVRD_ENT_SEC	Click the Override/Adjust Entitlement link on the Additional Information page.	Change the entitlement for an absence scheme. This applies only to absences that have a per absence entitlement.
Override Average Earnings	GPGB_ABS_ERNS_SEC	Click the Override Average Earnings link on the Additional Information page.	Override an employee's average earnings. For statutory absences, the system calculates an employee's average weekly earnings. Employees below the lower earnings limit are not entitled to paid absence. You may need to override an employee's average earnings if the system does not have sufficient earnings history for that employee.
Birth Dates	GPGB_MAT_SEC	Click the Birth Dates link on the Additional Information page.	Record data about the EWC and the actual week of child birth. You must complete this page for SMP and SPP (birth).
Adoption Dates	GPGB_ADP_SEC	Click the Adoption Dates link on the Additional Information page.	Record the date that the employee was matched with a child. You must complete this page for SAP and SPP (adoption).
Override/Adjust Entitlement for Mapped to Scheme	GPGB_OVRD_MAP_SEC	Click the Override/Adjust Entitlement for Mapped to Scheme link on the Additional Information page.	Override entitlement for the scheme to which you mapped on the Day Formula page in the core application. This applies only to absences that have a per absence entitlement. Note. The fields on this page are identical to those on the Override/Adjust Entitlement page.
Comments	GPGB_ABS_EVENT_4	Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Comments	Enter any additional comments about an employee's absence.

Recording Employee Absence Data

Access the Absence Data page (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Absence Data).

Note. Some of the fields on this page are identical to those on the Absence Event Entry Detail page. You'll find documentation for these fields in the PeopleSoft Enterprise Global Payroll 9.1 PeopleBook.

Absence Take	Select the type of absence that you require. These are the delivered take elements for UK statutory absences: SSP AT1 for SSP. SMP AT1 for SMP where the EWC is before April 6, 2003. SMP AT2 for SMP where the EWC is on or after April 6, 2003. SPPB AT for SPP (birth). SPPA AT for SPP (adoption). SAP AT for SAP.
Begin Date, End Date	Enter the dates of the employee absence. For SPP, employees are entitled to 2 weeks paid leave. If you enter a period spanning more than 2 weeks, only the first 2 weeks are processed as paid absence.
Partial Hours	For the statutory absence takes if you enter any partial hours during an employee's absence, then the absence won't be paid for that day. This applies regardless of the number of hours entered in the Partial Hours field.
Or Half Day	For the statutory absence takes if you select this check box, then the absence won't be paid for that day.
Or Apply to All Days	For the statutory absence takes if you select this check box, then the absence won't be paid for that day.
Absence Type	Select an absence type that you defined on the Absence Reasons GBR page. Absence types are informational only and don't affect statutory absence processing.
Absence Code	Select an absence code that you defined on the Absence Reasons GBR page. Absence codes are informational only and don't affect statutory absence processing.
Reason	Enter an additional reason why an employee was absent from work. Absence reasons are informational only and don't affect statutory absence processing.
Paid, Unpaid	The system sets the payment to Paid. This field doesn't affect the calculation of the statutory absences delivered as part of Global Payroll for the UK. You might want to use this field when setting up your own absence schemes, to determine whether an absence is paid or unpaid.
SSP Disqualification	Click to access the SSP Disqualification Details page.
Notification of Absence	Click to access the Notification of Absence page.
Absence Certificate Details	Click to access the Absence Certificate Details page.
Process Detail	Click to access the Process Details page.

Recording Dates and Reasons for Disqualification

Access the SSP Disqualification Details page (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Absence Data, click the SSP Disqualification link on the Absence Data page).

Disqualification is due to reasons beyond the scope of Global Payroll for the UK SSP is not payable for employees who are on strike, for example. Because the system cannot know whether an employee is on strike, this facility prevents SSP from being paid from the date that you specify.

Global Payroll for the UK takes into account the rules governing SSP disqualification. If an employee is disqualified from SSP for whatever reason, then all absences within 56 days of the end of that absence are also disqualified.

Date of Disqualification	Select the date when the employee was disqualified for SSP.
Reason for Disqualification	Enter the reason why an employee is disqualified for SSP.

Recording Notification of Absences

Access the Notification of Absence page (click the SSP Disqualification link on the Absence Data page, click the Notification of Absence link on the Absence Data page).

Notified of Absence By Whom

Enter the name or relationship of the person who notified you of the employee's absence.

Date First Notified

Select the date when you were first notified of the employee's absence.

Time

Enter the time when you were notified of the employee's absence.

Note. In the UK, statutory rules state that an employee must meet the notification and certificate criteria as defined by a company in order to be eligible for SSP. For SSP, Global Payroll for the UK includes the formula SSP FM USER COND. You may edit this formula to include your company's additional criteria, such as notification of absence, that an employee must meet before SSP can be paid.

See Also

Defining Formula Elements

Recording Absence Certificate Details

Access the Absence Certificate Details page (click the Notification of Absence link on the Absence Data page, click the Absence Certificate Details link on the Absence Data page).

Certificate Type

Select the type of certificate that the employee holds:

Medical Certificate

Self Certificate.

Valid From, Valid To

Enter the dates the absence certificate

Note. In the UK, statutory rules state that an employee must meet the notification and certificate criteria as defined by a company in order to be eligible for SSP. For SSP, Global Payroll for the UK includes the formula SSP FM USER COND. You may edit this formula to include your company's additional criteria, such as absence certificate details that an employee must meet, before SSP can be paid.

See Also

Defining Formula Elements

Viewing Process Details

Access the Process Details page (click the Notification of Absence link on the Absence Data page, click the Process Detail link on the Absence Data page).

Calendar Group ID

Displays the calendar group ID in which the absence was last processed.

Date of last update

Displays the date when the absence was last updated.

Process Date

Displays the date when the absence was last processed.

Entering Additional Absence Information

Access the Additional Information page (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Additional Information).

Additional Information

Doctor Consulted	Select this check box if the employee has consulted his or her doctor.
Consultation Date	Select the date when the employee consulted his or her doctor.
Work Injury Related	Select this check box if it applies to the employee's absence.
Incident Number	Enter the incident number if an employee has a work related injury.
Refer to Occ. Health Auth. (refer to occupational health authority), Counselling, Disciplinary	Select the check boxes that apply to the employee's absence.
Pregnancy Related Illness	Select this check box if the employee has an illness related to her pregnancy. If you select this check box for an SSP absence, when you run the payroll process the system checks whether the absence is within the four week period before the EWC. If it is within this four week period, the system generates a warning and you should instead enter an SMP absence (SMP AT2). According to UK legislation, the MPP starts on the day after the first day of absence with a pregnancy-related illness within four weeks of the EWC. If the MPP is triggered by a pregancy-related illness, SMP can start on any day of the week (normally SMP is paid weekly starting with a Sunday start date).
Early Childbirth	Select this check box if the absence is due to early birth of the child. If the MPP is triggered by an early birth, SMP can start on any day of the week (normally SMP is paid weekly with a Sunday start date). Note. This check box is for SMP AT2 absences only. It does not apply to SMP AT1. Prior to April 6, 2003, SMP always started on a Sunday.
User Defined Fields	Click to access the User Defined Fields page.
Override/Adjust Entitlement	Click to access the Override/Adjust Entitlement page.
Override Average Earnings	Click to access the Override Average Earnings page.
Birth Dates	Click to access the Birth Dates page. Use this page to enter the EWC and the actual week of child birth. This is required for SMP and SPP (birth).
Adoption Dates	Click to access the Adoption Dates page. Use this page to enter the matching date, which is required for SAP and SPP (adoption).
Override/Adjust Entitlement for Mapped to Scheme	Click to access the Override/Adjust Entitlement for Mapped to Scheme page.

Recording User Defined Data

Access the User Defined Fields page (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Additional Information. Click the User Defined Fields link on the Additional Information page).

User Defined Fields

You can create your own fields to further define an absence. Possible field types are Date, Decimal, Character, and Monetary. If you create a monetary field, you must specify the Currency.

Changing Entitlements for Absence Schemes

Access the Override/Adjust Entitlement page (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Additional Information, click the Override/Adjust Entitlement link on the Additional Information page).

Entitlement

Enter the number of days or weeks by which you want to override entitlement. For example, if a new employee gives you a leaver's statement (form SSP1(L)) completed by a former employer and the employee has used five weeks of SSP, enter 23 in the Override Entitlement field, (28 weeks statutory entitlement minus 5 weeks of SSP used).

Note. Statutory absence schemes are defined as weeks. If you define your own absence schemes, definitions may vary. For example, if you define an absence scheme, such as holiday entitlement, the definition is probably in terms of days.

Adjustment

Enter the number of days or weeks by which you want to adjust entitlement. If a new employee gives you a leaver's statement (form SSP1(L)) completed by a former employer and the employee has used five weeks of SSP, enter -5 in the Adjust Entitlement field.

Overriding Employee Average Earnings

Access the Override Average Earnings page (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Additional Information, click the Override Average Earnings link on the Additional Information page).

Statutory Average Earnings

Enter the amount that you want to apply as the statutory average earnings. For example, if you have a new starter with no earnings, enter the contractual amount that was calculated.

Occupational Average Earnings

Enter the amount that you want to apply as the occupational average earnings.

Note. Because you may require your occupational average earnings to be different from your statutory average earnings, Global Payroll for the UK provides you with two fields. You may use them for OSP schemes where the amount of pay depends on past earnings. For example, a shift worker is usually paid a combination of basic pay and overtime. If that employee is off sick, you can use the Occupational Average Earnings field to enter the employee's overtime payments. This ensures that SSP compensates for both the employee's basic pay and the overtime that he or she would normally have worked.

Recording EWC Data

Access the Birth Dates page (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Additional Information, click the Birth Dates link on the Additional Information page)..

Actual Week of Child Birth

Enter the date of the week when the baby was born.

Expected Week of Child Birth

Enter the date of the Sunday in the week before the baby is due. This date is required for SMP and SPP (birth).

Note. For SMP, this date must match the one calculated by Monitor Absence in Human Resources .

Entering Adoption Dates

Access the Adoption Dates page (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Additional Information, click the Adoption Dates link on the Additional Information page).

Date Match Notified

Enter the matching date. This is the date that the employee received notification from the adoption agency that he or she has been matched with a child. This date is required for SAP and SPP (adoption).

Matching Week

The system automatically completes this field when you complete the Date Match Notified field.

Overriding Entitlement for Schemes Mapped in Core Application

Access the Override/Adjust Entitlement for Mapped to Scheme page (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event GBR, Additional Information, click the Override/Adjust Entitlement for Mapped to Scheme link on the Additional Information page).

Note. The fields on this page are identical to those on the Override/Adjust Entitlement page.

Entering Additional Information About SSP and SMP

This section discusses:

Processing SMP and stillbirths.
Additional SSP and SMP entitlement conditions.

Processing SMP and Stillbirths

This table describes how you process stillbirths using Global Payroll for the UK:

Entitlement Condition	Resolution	Comments
Baby is stillborn after the start of the 16^th week prior to the EWC.	SMP must be paid as normal.	It is a statutory requirement that the employee be paid SMP, as for a live birth. You do not have to record details of the stillbirth in Global Payroll for the UK because SMP is paid as normal.
Baby is stillborn before the 25^th week of pregnancy; that is, baby is stillborn earlier than the 16^th week prior to the EWC.	The employee is not eligible for Statutory Maternity Pay. Deselect the Eligible for Maternity Pay Based on Employment Conditions option on the UK Maternity Leave page in Human Resources.	If the employee is absent from work, you may want to record this as an SSP absence on the Absence Data page (do not select Pregnancy Related Illness on the Additional Information page). You may also want to make a relevant comment on the Comments page.

Note. This is a manual procedure; there is no check box to record stillbirths. This decision was based on the fact that stillbirths are an emotive issue and occur relatively infrequently.

Additional SSP and SMP Entitlement Conditions

This table explains how the system handles different SSP and SMP entitlement conditions:

Entitlement Condition	Resolution	Comments
Absence is entered after an employee's termination date. (SSP)	The system displays a warning on the Absence Data page.	The employee is not paid SSP.
Absence start date is more than 11 weeks before the EWC. (SMP)	The system displays a warning on the Absence Data page.	The employee is paid SMP as the system assumes that the birth is premature.
An employee is sick on the hire date. (SSP)	The system displays a warning on the Absence Data page.	If you enter an absence, Global Payroll for the UK assumes that the employee has done some work for the employer and SSP must be paid.
An employee works part of a day during an absence. (SSP)	None.	SSP is not paid for any part day that an employee has worked.
Average weekly income is less than the LEL. (SSP and SMP)	Global Payroll for the UK calculates the employee's average earnings and override is included on the page.	If average earnings are below the LEL, SSP and SMP are not paid.
Birth occurs before the date that the employer was notified, or no notification has been given. (SMP)	Global Payroll for the UK does not pay SMP unless you enter a date in the Form MATB1 Received field on the UK Maternity Leave page in Human Resources.	The employee must notify the employer of the actual date of the birth and the expected date of the birth.
Employee is in continuous employment for 26 weeks prior to and including the Qualifying Week. (SMP)	Select the Eligible for Maternity based on Employment Conditions check box on the UK Maternity Leave page in Human Resources.	If the employee has not been in continuous employment for the qualifying period, leave the check box deselected. SMP is paid only for an employee if you select this check box.
Employee is over 65 or under 16 at start of PIW. (SSP)	The system displays a warning on the Absence Data page in the core application.	The employee is not paid SSP.
No MATB1 form. (SMP)	Global Payroll for the UK does not pay SMP unless you enter a date in the Form MATB1 Received field on the UK Maternity Leave page in Human Resources.	Enter a date in the Form MATB1 Received field on the UK Maternity Leave page in Human Resources.
No notification of absence 28 days after the birth. (SMP)	The system displays a warning on the UK Maternity Leave page if you do not enter a date in the Form MATB1 Received field on the UK Maternity Leave page.	Enter a date in the Form MATB1 Received field on the UK Maternity Leave page.
PIW spans over three years. (SSP)	None.	Global Payroll for the UK does not pay SSP on the date when the PIW reaches the three-year mark.
Pregnancy related illness within four weeks prior to the EWC. (SMP)	The system displays a warning message if you enter an SSP absence within four weeks of the EWC.	Global Payroll for the UK does not pay SSP if the absence is pregnancy related and within four weeks of the EWC.

Viewing Employee Absence Data

This section discusses how to:

View absence exceptions, absence dates, and payment details.
View absence details.

Pages Used to View Absence Details

Page Name	Definition Name	Navigation	Usage
Review Absence Exceptions GBR	GPGB_ABS_EXCEP	Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Review Absence Exceptions GBR, Review Absence Exceptions GBR	View absence exceptions, absence dates, and payment details for your payees.
Absence Data	GPGB_ABS_EXCEP_SP	Click the Detail link on the Payee Absence Exceptions page.	View additional details about a payee's absence.

Viewing Absence Exceptions, Absence Dates, and Payment Details

Access the Review Absence Exceptions GBR page (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Review Absence Exceptions GBR, Review Absence Exceptions GBR).

Exception Details Tab

The Exception Details tab displays the EmplID, Name, EmplRcd#, and an absence Description for each absent payee in the calendar group identified in the Calendar Group ID field. If you want to view additional details of a payee's absence, click the Detail link, which takes you to the Absence Data page.

Absence Dates Tab

Access the Absence Dates tab.

The Absence Dates tab displays the Absence Start Date, Absence End Date, and the Disqualification Date for each payee absence.

Payment Details Tab

Access the Payment Details tab.

The Payment Details tab displays the Calendar Group ID, Calendar ID, Pay Group, and Segment Number for each absence payment.

Viewing Absence Details

Access the Absence Data page (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Review Absence Exceptions GBR, Review Absence Exceptions GBR, click the Detail link on the Review Absence Exceptions GBR page).

Message Set Number

This is the message set containing the messages (text) displayed in the Message Text and Explanation fields.

Message Number

This is the message number corresponding to the content in the Description and Explanation fields.

Message Text

Displays the description of the absence, as defined in the message catalog.

Explanation

Displays an explanation of the absence, as defined in the message catalog.

Notified of Absence By Whom	Enter the name or relationship of the person who notified you of the employee's absence.
Date First Notified	Select the date when you were first notified of the employee's absence.
Time	Enter the time when you were notified of the employee's absence.

Calendar Group ID	Displays the calendar group ID in which the absence was last processed.
Date of last update	Displays the date when the absence was last updated.
Process Date	Displays the date when the absence was last processed.

Date Match Notified	Enter the matching date. This is the date that the employee received notification from the adoption agency that he or she has been matched with a child. This date is required for SAP and SPP (adoption).
Matching Week	The system automatically completes this field when you complete the Date Match Notified field.

Message Set Number	This is the message set containing the messages (text) displayed in the Message Text and Explanation fields.
Message Number	This is the message number corresponding to the content in the Description and Explanation fields.
Message Text	Displays the description of the absence, as defined in the message catalog.
Explanation	Displays an explanation of the absence, as defined in the message catalog.