(DEU) Monitoring Additional Health and Safety Incident, Injury, and Illness Data For German Employers

This chapter provides an overview of monitoring incident, injury and illness data for German employers and discusses how to:

Click to jump to parent topicUnderstanding Incident, Injury, and Illness Data for German Employers

Most German liability insurance associations require that employers implement comprehensive health and safety programs, especially for those employees who work in hazardous conditions or with hazardous materials. Human Resources enables you to track information specific to incidents that involve German operations.

Most of the German features needed to track and report incidents, injuries, and illnesses to the liability insurance association are included within the core global pages.

Reports for Germany

Once you finish entering additional data in the pages here, you can prepare reports for the German workforce. These include:

See Also

Monitor Health and Safety Reports

Click to jump to parent topicReviewing German Employee Checklist Data

This section describes prerequisites for reviewing checklist data and discusses how to use checklists to update medical exam information.

Click to jump to top of pageClick to jump to parent topicPrerequisites

An organization's physician can use the Employee Checklist page to view and enter the medical examination dates and exam statuses for employees in a medical checklist.

Before the organization's physician views and updates the status and date of medical examinations using the Employee Checklist page, create medical checklists for employees using the Checklist table, Checklist Item table, and Employee Checklist pages.

In Workforce Administration, the Employee Checklist page appears with the Checklist Date, Checklist, Responsible ID, Comments, Checklist Sequence, and Checklist Item fields. Use these fields to configure checklists for employees.

See Understanding Checklists.

Click to jump to top of pageClick to jump to parent topicPage Used to Update Medical Exam Information

Page Name

Definition Name

Navigation

Usage

Employee Checklist

HS_EMPL_MEDCHK_GER

Workforce Monitoring, Health and Safety, Details DEU, Employee Checklist

View and update medical examination dates and status.

Click to jump to top of pageClick to jump to parent topicUpdating Medical Exam Information

Access the Employee Checklist page (Workforce Monitoring, Health and Safety, Details DEU, Employee Checklist).

You can add checklist items (exam types) by inserting additional rows.

Briefing Status

Update the exam status by selecting from the list of available options: Completed, Initiated, Notified, or Received.

Click to jump to parent topicTracking Illnesses for German Employees

This section discusses how to:

German laws and insurers require employers to track and report detailed occupational illness data. In Germany, all illnesses are tracked using the Illness Tracking component. The information that you enter on these pages is used in the German Illness report.

Click to jump to top of pageClick to jump to parent topicPages Used to Track Illnesses

Page Name

Definition Name

Navigation

Usage

Illness Profile

HS_ILLNESS1_GER

Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Illness Profile

Establish an illness number and track details about an employee's illnesses.

Job Details

HS_ILLNESS2_GER

Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Job Details

Describe employee circumstances.

Job-Related Cause

HS_ILLNESS3_GER

Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Job-Related Cause

Enter information about the job-related cause for each of the individual's illnesses.

Payment/Work

HS_ILLNESS4_GER

Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Payment/Work

Enter data about employee compensation and insurance related to an illness.

Medical Details

HS_ILLNESS5_GER

Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Medical Details

Enter information about the attending doctor, hospital, medical diagnoses, and autopsy.

Corrective Actions

HS_ILLNESS6_GER

Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Corrective Actions

Enter the causes and corrective actions for occupational illnesses.

Preventative Actions

HS_ILLNESS7_GER

Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Preventative Actions

Enter the causes and preventative actions for occupational illnesses.

Click to jump to top of pageClick to jump to parent topicEstablishing an Illness Profile

Access the Illness Profile page (Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Illness Profile).

Illness Number

You may either enter an illness number or let the system assign one when you save.

Note. To prevent having two sets of numbers and to avoid confusion, PeopleSoft recommends that you either always enter the illness number or always let the system assign numbers automatically.

If an individual has more than one illness, then insert additional data rows to add additional illnesses.

Regulatory Region

Select the regulatory region.

Case Officer ID

Select a case officer ID, which is the employee identification number of a person assigned as a case officer of the type Company Physician for this individual's setID and location.

Case officer information is set up on the Case Officer Table DEU and specified on the Employee page. Case officers are assigned to employees on the Case Officer Assignment page.

Occ. Illness (occupational illness)

Select an occupational illness code; these values come from the Occupational Illness table.

Disease Class

The disease class that is associated with the occupational illness appears in this field. Disease class values come from the Disease Class DEU component. Use the values for occupational illnesses and disease classes that are defined by the employer's liability insurance association.

Incident Related

Select this check box to indicate that the illness is incident related.

Incident Number

If you select the Incident Related check box, this field is available for entry. Define incident numbers using the Incident Details component.

Illness Start Date

Enter the illness start date.

Result

Select a value from the list of available options: N/A (not applicable), Terminate, and Transfer.

Symptoms

Enter a brief description.

Checkup Results

Enter exam results.

Click to jump to top of pageClick to jump to parent topicDescribing Employee Circumstances

Access the Job Details page (Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Job Details).

The employee's data from the Personal Data component appears on this page if the individual is an employee. If the person is a non-employee the data comes from the Non-Employee - Personal Details component.

Illness Number

You can insert a new row to add information for another illness. Enter the illness number on the Illness Tracking - Illness Profile page.

Current Job

If the individual is a non-employee, enter a brief description of the current job.

Owner Partner

Select this check box, if appropriate; Partner and Relation check boxes then become unavailable for data entry.

Partner

Select this check box, if appropriate; Owner Partner and Relation check boxes then become unavailable for data entry.

Incompetent

Select this check box, if appropriate.

Relation

Select this check box, if appropriate; Owner Partner and Partner check boxes then become unavailable for data entry.

When you select the Relation check box, the associated relationship field appears. Specify the person's family relationship by selecting an option.

Click to jump to top of pageClick to jump to parent topicEntering Information About Job-Related Illnesses

Access the Job-Related Cause page (Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking Cause, Job-Related Cause).

Use Current Job Details, Job Code, and Current Job

If the individual is an employee and you select the Use Current Job Details check box, the employee's most current job data appears in the Job Code and Current Job fields. These fields are then unavailable for data entry. If the individual is an employee and you do not select the Use Current Job Details check box, then you must enter the Current Job information directly into the field.

For non-employees, the Use Current Job Details check box and Job Code field are unavailable for data entry. You can enter information directly into the Current Job field.

From/To

Enter the dates for the individual's job.

Work Responsible and Work Dangers

Provide more information about the activity and associated hazards that caused the illness.

Click to jump to top of pageClick to jump to parent topicEntering Compensation and Insurance Information

Access the Payment/Work page (Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Payment/Work).

Payments

Payments Continue and Until Date

If the employee has the right to collect compensation payments, select the Payments Continue check box and indicate when the payments are scheduled to stop in the Until Date field.

Work

Work After Start

Select if the employee has resumed working after an illness.

Start Date

If you selected the Work After Start check box, enter the date that the employee resumed work.

Work Stop and Stop Date

Indicate when the employee stopped work by selecting a value from the list of available options and then enter the corresponding date.

 

Patient's Residence

Identify the residence where the individual is convalescing.

Click to jump to top of pageClick to jump to parent topicEntering Medical Details

Access the Medical Details page (Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Medical Details).

Autopsy

Autopsy

Select this check box if an autopsy is performed.

Fatality

If the individual died as a result of the occupational illness, select this check box.

Date

Enter the autopsy date.

Physician

Enter the name of the physician who performed the autopsy.

Result

Enter the autopsy result.

Physician/Hospital Information

Type of Health Care

If the individual received health care, enter the type of health care from the list of available options.

Physician ID

Select a physician ID (non-employee ID). This data comes from the Physicians table. When you select a physician, the physician's name appears.

Medical Facility

Select a medical facility code from the list of available options. This data comes from the Medical Facilities table. When you select a medical facility, the facility name appears.

Edit Address

Click the Edit Address links to access the Injury Details - Medical Details Address page. The default address for the medical facility comes from the Medical Facilities Table page (HS_MEDICAL_FAC ). You can edit the medical facility address information but it will not update the information on the Medical Facilities Table page.

Medical Diagnoses

Diagnosis

For each medical diagnosis provided by a physician, select a diagnosis code from the list of available options. These values come from the Diagnosis table. If there are multiple medical diagnoses, insert a data row to add a diagnosis code for each.

Click to jump to top of pageClick to jump to parent topicEntering Corrective Actions

Access the Corrective Actions page (Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Corrective Actions).

Causes

Hazard and Cause

You must select a hazard code from the list of available options. Values come from the Hazardous Materials/Conditions table and are based on the person's regulatory region and setID. The Cause field is read only when you enter a hazard code.

Corrective Actions

Action Sequence

The system automatically assigns this field a number for each data row that you insert.

Corrective Actions

Select a code from the list of available options. These values come from the Correct. Actions Table DEU (corrective actions table DEU).

Responsible ID

Select or enter the ID of the employee who is responsible for following through on the action.

Action

Enter a description for the corrective action.

Completion Date

Estimated and Actual

When you know them, enter the estimated or actual completion date for the corrective action.

Click to jump to top of pageClick to jump to parent topicEntering Preventative Actions

Access the Preventative Actions page (Workforce Monitoring, Health and Safety, Details DEU, Illness Tracking, Preventative Actions).

This page is identical to the Corrective Actions page except that Corrective Actions field is Prevent Act, where the list of available options comes from the Preventative Actions DEU table.

Click to jump to parent topicEntering Case Officer Information for German Employees

This section discusses how to enter information about the case officer assigned to an incident that involves a German employee.

Click to jump to top of pageClick to jump to parent topicPage Used to Assign Case Officers

Page Name

Definition Name

Navigation

Usage

Case Officer Assignment

HS_JOB_DATA_GER

Workforce Monitoring, Health and Safety, Details DEU, Case Officer Assignment

Assign case officers from a particular setID and location that are responsible for an injured or ill employee's case.

Click to jump to top of pageClick to jump to parent topicAssigning Case Officers

Access the Case Officer Assignment page (Workforce Monitoring, Health and Safety, Details DEU, Case Officer Assignment).

Case Officers

Officer Type

Select a type for the case officer from the list of available options.

Case Officer ID

You can select from the list of case officers who are assigned to this employee's setID and location in the Case Officer Table DEU.

Note. Employees in an organization are designated as case officers on the Employee page. These case officers are classified by type and associated with a particular setID and location in the Case Officer Table DEU.

Form Officer

If the officer type is Company Physician and you select the Form Officer check box, then this case officer is used in the German Illness report for illnesses.

If the officer type is Health and Safety Specialist and you select the Form Officer check box, then this case officer is used in the German Accident Report for incidents that are injuries and fatalities.

Click to jump to parent topicCollecting Data for German Reports

This section lists the page used to collect data for generating the Illness report.

Click to jump to top of pageClick to jump to parent topicPage Used to Collect Data for the Illness Report

Page Name

Definition Name

Navigation

Usage

Illness Report

RUNCTL_OHS504GR

Workforce Monitoring, Health and Safety, Reports, Illness DEU, Illness Report

Collect illness data for generating the Illness report (OHS004GR).

Note. Before you can run the Illness report (OHS004GR), you must run the Collect Illness Report Data SQR process (OHS504GR). Both of these processes are available through the Illness Report page.