PeopleSoft Enterprise Human Resources 9.1 PeopleBook: Meet Regulatory Requirements

(AUS) Meeting Regulatory Requirements for Australia

This chapter discusses how to:

Maintain the Australian Standard Classification of Occupations table (ASCO).
Create reports for the Public Service and Merit Protection Commission (PSMPC).

Maintaining the ASCO Table

PeopleSoft provides standard ASCO codes. You can modify existing codes or add new codes as ASCO standards change. You can also print a report of the ASCO codes that you use.

Pages Used to Maintain the ASCO Table

Page Name	Definition Name	Navigation	Usage
Define ASCO Codes (Australian Standard Classification of Occupations Codes)	ASCO_TBL_AUS	Workforce Monitoring, Meet Regulatory Rqmts AUS, Define ASCO Codes, Define ASCO Codes Set Up HRMS, Product Related, Workforce Monitoring, Regulatory Requirements, ASCO Codes, Define ASCO Codes	Define occupational codes per ASCO standard requirements.
ASCO Report - Prcsruncntl	PRCSRUNCNTL	Workforce Monitoring, Meet Regulatory Rqmts AUS, ASCO Report	Run the ASCO report (PER712AUS) that provides a list of the ASCO reporting codes.

Page Name

Definition Name

Navigation

Usage

Define ASCO Codes (Australian Standard Classification of Occupations Codes)

ASCO_TBL_AUS

Workforce Monitoring, Meet Regulatory Rqmts AUS, Define ASCO Codes, Define ASCO Codes

Set Up HRMS, Product Related, Workforce Monitoring, Regulatory Requirements, ASCO Codes, Define ASCO Codes

Define occupational codes per ASCO standard requirements.

ASCO Report - Prcsruncntl

PRCSRUNCNTL

Workforce Monitoring, Meet Regulatory Rqmts AUS, ASCO Report

Run the ASCO report (PER712AUS) that provides a list of the ASCO reporting codes.

Creating Reports for the PSMPC

This section provides an overview of Australian PSMPC reporting and discusses how to:

Enter additional employee data.
Process the Snapshot and Change reports.

Understanding Australian PSMPC Reporting

The Australian PSMPC requires that all government agencies provide employment details for employees employed under the Public Service Act 1999. Agencies are required to supply this information to the PSMPC in two files that include a range of personal and employment data about the agency's workforce.

The first file, called the Snapshot report, describes the state of the agency at a particular point in time. The second file, the Change report, describes how the agency has changed over a specific period of time.

The reports supply the employees' current job details. If an employee performs another job for a period of more than 90 consecutive days, then the employee's substantive job is not reported.

Pages Used to Create Reports for the PSMPC

Page Name	Definition Name	Navigation	Usage
APS Employee Additional Data (Australian Public Service employee additional data)	APS_PERSDTA_AUS	Workforce Monitoring, Meet Regulatory Rqmts AUS, APS Employee Additional Data, APS Employee Additional Data	Enter additional employee data required for APS reporting.
Define APS Movement (define Australian Public Service movement)	APS_MOVECODE_AUS	Workforce Monitoring, Meet Regulatory Rqmts AUS, Define APS Movement, Define APS Movement	Define or modify codes for changes in employment status. These codes are used by APS for administering human resources functions when employees change positions or job status.
Define APS Non-English Code (define Australian Public Service non-English code)	APS_LNG_CD_AUS	Workforce Monitoring, Meet Regulatory Rqmts AUS, Define APS Non-English Code, Define APS Non-English Code	Define or modify codes for languages used in APS reporting.
Create APS PSMPC (create Australian Public Service Public Service and Merit Protection Commission)	APS_RUNCTL_AUS	Workforce Monitoring, Meet Regulatory Rqmts AUS, Create APS PSMPC, Create APS PSMPC	Process the Snapshot and Change reports for PSMPC reporting.

Entering Additional Employee Data

Access the APS Employee Additional Data page (Workforce Monitoring, Meet Regulatory Rqmts AUS, APS Employee Additional Data).

Employment Category

Select the appropriate category to define the employee's position. Options are Irreg. Duty (irregular duty), Ongoing, Specf Task (specific task), and Specf Term (specific term).

Engagement Date

Select the date to record the engagement date of the current period of employment in APS.

Previous Work Sector

Select the employee's previous work sector.

1st Language Spoken

Select the language classification.

1st Non English Language

If you select Other (meaning other than English) as the first spoken language, select the employee's first language in this field.

Mother's Primary Language and Father's Primary Language

Select the employee's parents' primary language.

Arrival Year in Australia

Enter the year the employee first arrived in Australia.

Processing the Snapshot and Change Reports

Access the Create APS PSMPC page (Workforce Monitoring, Meet Regulatory Rqmts AUS, Create APS PSMPC, Create APS PSMPC).

Company

Enter the company that you want to report on.

Start Date and End Date

This date range is the period when employee details are processed.

For the Change report, this date range is the period when change entities specified by APS, like maternity leave or postal code, has changed on the period specified on the run control.

For the Snapshot report, employees who are active at the end date will be reported.

Report Type

Select the report type. Options are Change and Snapshot.

Contact Phone

Enter a number for the APS employment database project team to call in order to clarify information in the APS employee report.

Employment Category	Select the appropriate category to define the employee's position. Options are Irreg. Duty (irregular duty), Ongoing, Specf Task (specific task), and Specf Term (specific term).
Engagement Date	Select the date to record the engagement date of the current period of employment in APS.
Previous Work Sector	Select the employee's previous work sector.
1st Language Spoken	Select the language classification.
1st Non English Language	If you select Other (meaning other than English) as the first spoken language, select the employee's first language in this field.
Mother's Primary Language and Father's Primary Language	Select the employee's parents' primary language.
Arrival Year in Australia	Enter the year the employee first arrived in Australia.

Company	Enter the company that you want to report on.
Start Date and End Date	This date range is the period when employee details are processed. For the Change report, this date range is the period when change entities specified by APS, like maternity leave or postal code, has changed on the period specified on the run control. For the Snapshot report, employees who are active at the end date will be reported.
Report Type	Select the report type. Options are Change and Snapshot.
Contact Phone	Enter a number for the APS employment database project team to call in order to clarify information in the APS employee report.