Working with the Hosting Library

The hosting library is where you store image and text files for use in your email campaigns and microsites. The hosting library supports the following formats:

Adobe Portable Document Format (.pdf)
GIF (.gif)
JPEG (.jpg and .jpeg)
Microsoft Excel (.xls and .xlsx)
Microsoft Word (.doc and .docx)
Microsoft Powerpoint (.ppt and .pptx)
Portable Network Graphics (.png)

The images and files in your hosting library can be used in both emails and microsites. If you have many files, you can search for specific files.

Searching and Filtering Files

You can search for files that meet specific criteria. You can also use the filter to help you locate files.

To search and filter files

Do one of the following:

Enter criteria into one or more of the following search fields and click Filter:
- File Name
- File Type
- File Size (in kb)
- Last Modified Date
You can search for files that meet specific criteria by entering the criteria into one or more of the following search fields and clicking Filter. For example to find all GIF files, enter GIF in the File Type field, and click Filter.

To search for files with a date range or files that have been modified in the last few days, click the calendar icon to the right of the Last Modified Date field to display more date-oriented search fields.
To remove the filter, clear all text from all the search fields, and click Filter.

Organizing Files and Folders

You can organize your files into folders. While you are displaying the hosting library screen, the left pane includes a folders section. The main folder is the Home folder. You can add your own folders within the Home folder. Folders can contain other folders.

To organize files into folders

Do one of the following:

To create a folder, click New
To rename an existing folder, select it, and then click Rename.
To delete a folder, select it, and then click Delete.

When you have create folders, you can move files into those folders.

To move a file into a folder

Select the file's check box.
Click Move to Folder.
In the folder list, choose an existing folder.
Click Move.

The hosting library has some options for displaying files and file names.

Changing the Display Options in the Hosting Library

Do one of the following:

Change from Thumbnail view (icons) to List view (text). To make this change, use the View menu to choose a view.
Sort or reorder the list. While in List view, click a column heading to change the sort order.
Change the quantity of items being displayed. At the bottom of the display, use the Display menu to choose 10, 25, 50, 75, or 100 items.
If the quantity of items to be displayed is more than can fit on a page, you can use the Go To Page control to select a different page.

You can display a preview of any file, which is faster than opening the file.

To preview a file

Pause the pointer over a file until the hover menu appears, and then click Preview.