PeopleSoft Enterprise eSettlements 9.1 PeopleBook

Getting Started With PeopleSoft eSettlements

This chapter provides an overview of PeopleSoft eSettlements implementation models and discusses:

PeopleSoft eSettlements business processes.
PeopleSoft eSettlements integration touchpoints.
PeopleSoft eSettlements implementation tasks.

PeopleSoft eSettlements Overview

PeopleSoft eSettlements, a global electronic invoice presentation and payment (EIPP) solution, enables you to optimize the settlement process with electronic invoices and payments, matching, online approval and dispute resolution, and email notifications. You can streamline invoice processing and dispute resolution and take advantage of early payment discounts. In addition, by extending self-service and collaborative tools to your suppliers, you improve relations with them as well as reduce the number of disruptive inquiries.

PeopleSoft eSettlements enables you to:

Create invoices, and integrate purchase order and receipt information with invoices.
Perform invoice dispute and resolution activities at the invoice and invoice line level.
Create payments using automatic and manual processes, and create urgent payments.
Maintain and run inquiries on invoice and payment information.
Leverage existing information and functionality of PeopleSoft Payables, Purchasing, and Financial Gateway applications to create and process settlements.
Establish an implementation model based on your business needs.

Understanding PeopleSoft eSettlements Implementation Models

You implement PeopleSoft eSettlements based on one of two models:

Buyer Direct Model	In this implementation you are the buyer and PeopleSoft eSettlements provides an interface with your suppliers. It functions as a front-end module for the PeopleSoft Payables application.
Business Service Provider Model	In this implementation, you act as a consolidator. You provide and administer an interface between multiple buyers and suppliers.

Note. We discuss implementation in greater detail in the next chapter.

PeopleSoft eSettlements Business Processes

PeopleSoft eSettlements provides the following business processes:

PeopleSoft eSettlements business processes

We discuss these business processes in the business process chapters of this PeopleBook.

PeopleSoft eSettlements Integration Touchpoints

To take full advantage of PeopleSoft eSettlements, it is important to understand the points of integration between PeopleSoft eSettlements and other Oracle's PeopleSoft Enterprise applications, including:

PeopleSoft Enterprise eProcurement.
PeopleSoft Enterprise Payables.
PeopleSoft Enterprise Purchasing.

Because information is shared between applications, work closely with the implementation teams when setting up other PeopleSoft applications.

We cover integration considerations in the implementation chapters in this PeopleBook. Supplemental information about third-party application integrations is located on the My Oracle Support website.

PeopleSoft eProcurement

In the Business Service Provider model, purchase orders and receipts that are created in PeopleSoft Purchasing and in PeopleSoft eProcurement can be integrated into PeopleSoft eSettlements.

PeopleSoft Payables and PeopleSoft Purchasing

This section focuses on Business Service Provider implementations, but extensive PeopleSoft Payables integration exists in Buyer Direct implementations as well.

In the Business Service Provider model, PeopleSoft eSettlements leverages nearly 80 percent of its functionality from the PeopleSoft Payables (AP) and Purchasing (PO) business processes. If you use PeopleSoft Payables and Purchasing, you cannot create a many-to-many relationship between buyers and suppliers. PeopleSoft eSettlements provides that functionality in the Business Service Provider model. Buyers in PeopleSoft eSettlements are represented as business units and suppliers are vendors. Through user security and predefined role types to which you can attach any role, existing PeopleSoft Payables and Purchasing functionality has been incorporated into the PeopleSoft eSettlements self-service design.

Unlike PeopleSoft Payables and Purchasing, however, in the Business Service Provider model, PeopleSoft eSettlements can be used by the exchange host to create a service offering to public exchange participants. In addition, it creates a solution for private exchanges because it offers simplified, streamlined payables processing and enhanced supplier collaboration in the business processes of the private exchange.

When you capture purchase orders in the Business Service Provider model, you are populating PeopleSoft Purchasing's purchase order tables. Receipts can be loaded or entered online. When receipts are loaded, receipt data loads into the receiving staging tables and the Purchasing Receipt Load process creates receipts. When you enter receipts online, you populate those receiving tables directly.

In both models, when you capture invoices, you populate the PeopleSoft Payables voucher (QV) staging tables. When you enter invoices, you populate the same set of staging tables. Whether capturing an XML invoice or creating an invoice through PeopleSoft eSettlements, you run the Payables Voucher Build process to create invoices in PeopleSoft eSettlements.

In both the Business Service Provider and Buyer Direct implementations, PeopleSoft eSettlements also leverages PeopleSoft Payables' integration with the PeopleSoft Financial Gateway functionality for payments. If you register and configure PeopleSoft Payables to work with the PeopleSoft Financial Gateway, PeopleSoft eSettlements automatically uses this established architecture for certain payment submittal, administration, and inquiry processes. When implementing PeopleSoft eSettlements with PeopleSoft Financial Gateway, your primary implementation step is ensuring a payment's bank payment method is defined for PeopleSoft Financial Gateway processing.

See Understanding PeopleSoft Payables Implementation.

PeopleSoft eSettlements Implementation Tasks

PeopleSoft Enterprise Setup Manager enables you to review a list of setup tasks for your organization for the products that you are implementing. The setup tasks include the components that you must set up—listed in the order in which you enter data into the component tables—and links to the corresponding PeopleBook documentation. These setup tasks are discussed in detail in the corresponding section in the PeopleSoft Enterprise Payables PeopleBook.

See PeopleSoft Payables Implementation Tasks.

You can use these component interfaces to populate only the PeopleSoft Payables business unit. Therefore, if you use these component interfaces, you must still create PeopleSoft General Ledger business units online and then enable those PeopleSoft Payables business units as buyers and the vendors as suppliers in PeopleSoft eSettlements (either online or in batch in the Buyer Direct model).

PeopleSoft eSettlements also provides component interfaces to help you load data from your existing system into PeopleSoft eSettlements tables. Use the Excel to Component Interface utility with the component interfaces to populate the tables.

Note. The two PeopleSoft General Ledger component interfaces used by PeopleSoft eSettlements (EM_BUS_UNIT_GL and EM_BUS_UNIT_LED) cannot be used with the Excel to Component Interface utility.

See Creating Buyers.

See Creating Suppliers.

Other Sources of Information

In the planning phase of your implementation, take advantage of all PeopleSoft sources of information, including the installation guides and troubleshooting information. A complete list of these resources appears in the preface in PeopleTools PeopleBooks: PeopleBooks and the PeopleSoft Online Library, with information about where to find the most current version of each.