8 Managing User Groups

This section contains information on the following topics:

Adding Users and Assigning Roles
Removing Users and Unassigning Roles

A user's ability to see reports and definitional objects depends on belonging to a user group with access to the object. In addition, a user must have the proper role within the user group to be able to take any action on the object, such as to view a report or modify a Program definition. As the group administrator, it is your responsibility to add users to appropriate roles in the groups you administer.

A user group can include multiple users and a user can belong to multiple groups.

The LSH system administrator is responsible for creating user groups, assigning roles to the group, and assigning a group administrator to each group. For information on exactly what privileges each role conveys to the user, ask your administrator.

You must have group administrator privileges for a particular user group to add users to the group.

Adding Users and Assigning Roles

To add a user to a group, you must assign the user to a role within the group. You can associate a user with multiple roles within the group as necessary and depending on your company's policies. You cannot assign yourself to a group.

To add a user to a role of a user group, go to the User Group subtab of the Security tab and do the following:

In the user group box, type the name of the user group to which you want to assign users.

If you are not sure of the name, you can use special characters (see "Using Special Characters").
Click Search. The system displays all the groups you administer that match the search criteria.
Click the required user group. The Group screen appears.
Click the plus (+) icon to see the roles assigned to the user group.
Find the role you want to assign to the user you are adding, and click its Add User icon.
Type the user name, first name, and/or last name of the user.

If you are not sure of the name, you can use special characters (see "Using Special Characters").
Click Search. All the users matching the search criteria appear.
Select one or more users you want to assign to the role.
Click Select. The system assigns the selected user(s) to this role within this user group and returns to the User Group screen.
Repeat until you have added all the users and given each user all the roles he or she needs within the group.

Note:

Some roles may include privileges on blinded data. To perform any operation on blinded data and some operations on unblinded data, a user must have one of these roles and, in addition, the appropriate blinding-related application role. Application roles must be assigned to users by an administrator with special privileges: the Data Blind Administrator. Communicate with your Data Blind Administrator to be sure that the users in your group have the blinding-related application roles they need.

Note:

Request your system administrator to clear the Oracle Applications cache after you assign user groups or modify user group assignments. See "Clearing Oracle Applications Cache" in the Oracle Life Sciences Data Hub System Administrator's Guide.

Removing Users and Unassigning Roles

To remove a user from a role in a user group, go to the User Group subtab of the Security tab and do the following:

In the User Group box, type the name of the user group to which the user belongs.

If you are not sure of the name, you can use special characters (see "Using Special Characters").
Click Search. The system displays all the groups you administer that match the search criteria.
Click the required user group. The Group screen appears.
Click the plus (+) icon to see the roles assigned to the user group.
Find the role you want to unassign the user from, and click its plus (+) icon to see the users assigned to the role.
Find the user you want to unassign from the role, and click its Remove icon.

Note:

Unassigning a user from all the roles associated with a user group removes that user from the user group.