Oracle Student Learning Learning Tool Admin User's Guide, Release 3.1.3

Release 3.1.3

E20668-04

Contents

List of Figures

List of Tables

Title and Copyright Information

Preface

- Audience

- Documentation Accessibility

- Related Documents

- Conventions

1 Overview of the Oracle Student Learning Learning Tool Admin

- Introduction to the OSL Learning Tool Admin

- Roles and Responsibilities

- High-Level Processes

2 Getting Started with the Learning Tool Admin

- About the Learning Tool Admin

3 How to Manage Institutions

- Manage Institutions

- Create an Institution

- Search for an Institution

- View an Institution

- Edit an Institution

- Manage Institution Groups

- Create an Institution Group

- Search an Institution Group

- View an Institution Group

- Edit an Institution Group

4 How to Manage People

- Manage People

- Search for People

- View People

- Assign Roles to People

- Manage Department Staff

- Search for People Assigned with a Department Staff Role

- View the People Assigned with a Department Staff Role

- Manage School Staff

- Search for People Assigned with a School Staff Role

- View the People Assigned with a School Staff Role

- Manage Teachers

- Search for People Assigned with a Teacher Role

- View the People Assigned with a Teacher Role

- Manage Students

- Search for People Assigned with a Student Role

- View the People Assigned with a Student Role

5 How to Manage Preferences

- About Preferences

- Search for Preference

- View Preference

- Edit Preference

6 How to Manage the Department Curricula

- Manage the Calendars

- Create an Academic Calendar

- Search for an Academic Calendar

- Edit an Academic Calendar

- Delete an Academic Calendar

- Manage Graded Proficiency Sets

- Create a Graded Proficiency Set

- Search for a Graded Proficiency Set

- View a Graded Proficiency Set

- Edit a Graded Proficiency Set

- Delete a Graded Proficiency Set

- Manage a Curriculum Framework

- Create a Curriculum Framework

- Add an Institution

- Add an Institution Group

- View a Curriculum Framework

- Edit a Curriculum Framework

- Delete a Curriculum Framework

- Manage Outcome Proficiency Sets

- Create an Outcome Proficiency Set

- View an Outcome Proficiency Set

- Edit an Outcome Proficiency Set

- Delete an Outcome Proficiency Set

- Manage a Curriculum Framework Blueprint

- Create a Curriculum Framework Blueprint

- Edit a Curriculum Framework Blueprint

- Manage Framework Items

- Create a Curriculum Framework Item

- Delete a Curriculum Framework Item

- Manage Outcome Statements

- Create an Outcome Statement

- View an Outcome Statement

- Edit an Outcome Statement

- Delete an Outcome Statement

- Manage Outcome Descriptor Types

- Create an Outcome Descriptor Type

- View an Outcome Descriptor Type

- Edit an Outcome Descriptor Type

- Delete an Outcome Descriptor Type

- Manage Outcome Descriptors

- Create an Outcome Descriptor

- View an Outcome Descriptor

- Edit an Outcome Descriptor

- Delete an Outcome Descriptor

7 How to Manage the School Curricula

- Manage School Academic Calendars

- Adopt a Department Academic Calendar

- Delete a School Academic Calendar

- Manage School Curriculum Frameworks

- Adopt a Curriculum Framework to School

- Edit an Adopted Curriculum Framework to School

- Manage School Graded Proficiency Sets

- Adopt a Department Graded Proficiency Set

- Create a School Graded Proficiency Set

- Search for a School Graded Proficiency Set

- View a School Graded Proficiency Set

- Edit a School Graded Proficiency Set

- Delete a School Graded Proficiency Set

- Manage Courses

- Create a Course

- Search for a Course

- View a Course

- Edit a Course

- Delete a Course

- Manage Offerings

- Create an Offering

- Search for an Offering

- View an Offering

- Edit an Offering

- Delete an Offering

- Manage Classes

- Create a Class

- Search for a Class

- View a Class

- Edit a Class

- Delete a Class

- Enroll a Student into a Class

- Enroll a Teacher into a Class

Glossary

List of Figures

- 1-1 High-Level Overview of the Learning Tool Admin Processes

- 3-1 Creating an Institution

- 3-2 Creating an Institution Group

- 4-1 Assigning Roles to a Person

- 4-2 Viewing a Person Assigned with a Department Staff Role

- 4-3 Viewing a Person Assigned with a School Staff Role

- 4-4 Viewing a Person Assigned with a Teacher Role

- 4-5 Viewing a Person Assigned with a Student Role

- 5-1 Searching for Preference

- 5-2 Viewing Preference

- 5-3 Editing Preference

- 6-1 Creating an Academic Calendar

- 6-2 Creating a Graded Proficiency Set

- 6-3 Creating a Curriculum Framework

- 6-4 Creating an Outcome Proficiency Set

- 6-5 Creating a Framework Blueprint

- 6-6 Creating a Curriculum Framework Item

- 6-7 Creating an Outcome Statement

- 6-8 Creating an Outcome Descriptor Type

- 6-9 Creating an Outcome Descriptor

- 7-1 Adopting the Department Calendar

- 7-2 Adopting a Curriculum Framework to School

- 7-3 Adopting a Department Graded Proficiency Set

- 7-4 Creating a School Graded Proficiency Set

- 7-5 Creating a Course

- 7-6 Creating an Offering

- 7-7 Creating a Class

List of Tables

- 1-1 Roles and responsibilities of Department Administration Staff

- 1-2 The roles and responsibilities of School Administration Staff

Oracle® Student Learning

Learning Tool Admin User's Guide

Release 3.1.3

E20668-04

January 2012

Oracle Student Learning Learning Tool Admin User's Guide, Release 3.1.3

E20668-04

Copyright © 2009, 2012, Oracle and/or its affiliates. All rights reserved.

This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws. Except as expressly permitted in your license agreement or allowed by law, you may not use, copy, reproduce, translate, broadcast, modify, license, transmit, distribute, exhibit, perform, publish, or display any part, in any form, or by any means. Reverse engineering, disassembly, or decompilation of this software, unless required by law for interoperability, is prohibited.

The information contained herein is subject to change without notice and is not warranted to be error-free. If you find any errors, please report them to us in writing.

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Preface

This preface includes the following topics:

- Audience

- Documentation Accessibility

- Related Documents

- Conventions

Audience

This document is intended for the users of Oracle Student Learning (OSL) Learning Tool Admin.

Documentation Accessibility

For information about Oracle's commitment to accessibility, visit the Oracle Accessibility Program website at http://www.oracle.com/pls/topic/lookup?ctx=acc&id=docacc.

Access to Oracle Support

Oracle customers have access to electronic support through My Oracle Support. For information, visit http://www.oracle.com/pls/topic/lookup?ctx=acc&id=info or visit http://www.oracle.com/pls/topic/lookup?ctx=acc&id=trs if you are hearing impaired.

Related Documents

For more information, see the following documents in the Oracle Student Learning documentation set:

- Oracle Student Learning (OSL) Learning Tool Customization Guide

- Oracle Student Learning (OSL) Implementation Guide

- Oracle Student Learning (OSL) Installation and Deployment Guide

- Oracle Student Learning (OSL) Learning Tool User's Guide

- Oracle Student Learning (OSL) Programmer's Guide

- Oracle Student Learning (OSL) Release Notes

Conventions

The following text conventions are used in this document:

Convention

Meaning

boldface

Boldface type indicates graphical user interface elements associated with an action, or terms defined in text or the glossary.

italic

Italic type indicates book titles, emphasis, or placeholder variables for which you supply particular values.

monospace

Monospace type indicates commands within a paragraph, URLs, code in examples, text that appears on the screen, or text that you enter.

1 Overview of the Oracle Student Learning Learning Tool Admin

This chapter gives an overview of the Oracle Student Learning (OSL) Learning Tool Admin. It includes the following topics:

- Introduction to the OSL Learning Tool Admin

- Roles and Responsibilities

- High-Level Processes

Introduction to the OSL Learning Tool Admin

The OSL Learning Tool Admin (OSL LT Admin) is a browser-based administration interface that provides for the administration of configuration and reference data for the OSL product.

The OSL LT Admin requires some level of data setup and configuration depending on the level of integration with other systems.

The OSL LT Admin must be managed by people with an operational understanding of the school and central office, for example a Department, Ministry, or Bureau.

Roles and Responsibilities

There are several administration roles within the OSL LT Admin.

Table 1-1 lists the roles and responsibilities of department administration staff who are responsible for data related to the entire department or overriding institution.

Table 1-1 Roles and responsibilities of Department Administration Staff

Roles

Responsibilities

Department Administrator

- Has initial access into the system

- Manages schools and non-school institutions such as regions, clusters, and districts

- Assigns other administrator roles

- Manages preferences

Department Curriculum Administrator

- Creates and maintains curriculum frameworks and graded proficiency sets

- Creates and maintains department calendars

Table 1-2 lists the roles and responsibilities of school administration staff who are responsible for data related to one or more schools.

Table 1-2 The roles and responsibilities of School Administration Staff

Roles

Responsibilities

School Administrator

- Manages student, teacher, staff, and parent roles

- Can manage preferences.

School Curriculum Administrator

- Maintains school curriculum framework, courses, offerings, classes, and class enrollments

- Manages calendars and graded proficiency sets

Note:

A user can be assigned multiple roles in an institution or across institutions.

High-Level Processes

This section describes a high-level overview of the Learning Tool Admin key processes.

For related information about managing the Learning Tool Admin function, see Chapter 2, "Getting Started with the Learning Tool Admin."

Figure 1-1 High-Level Overview of the Learning Tool Admin Processes

Description of "Figure 1-1 High-Level Overview of the Learning Tool Admin Processes"

2 Getting Started with the Learning Tool Admin

This chapter describes how to start using the Learning Tool Admin.

About the Learning Tool Admin

The Learning Tool Admin user interface is organized into a group of key functions in tab and subtab pages. Different roles can have access to different key functions, thus not all users of the Learning Tool Admin can view the complete listing of tab and subtab pages.

For School Staff administration roles, they only have access to data that affects their own schools. Administrators of multiple schools are able to specify the school in which they wish to operate from the Home page.

The following chapters describes the key functions of the Learning Tool Admin:

- Chapter 3, "How to Manage Institutions"

- Chapter 4, "How to Manage People"

- Chapter 5, "How to Manage Preferences"

- Chapter 6, "How to Manage the Department Curricula"

- Chapter 7, "How to Manage the School Curricula"

3 How to Manage Institutions

By default, the Department, or the root institution, is pre-created during the set up and configuration of OSL. The system administrator defines the department administrator role. Only the department administrator can modify the department details.

This chapter describes how to manage institutions. It involves the definition of non-school institutions and schools including the relationship between them. It includes the following sections:

- Manage Institutions

- Manage Institution Groups

Manage Institutions

This section describes the following topics:

- Create an Institution

- Search for an Institution

- View an Institution

- Edit an Institution

Create an Institution

Figure 3-1 Creating an Institution

To create an institution, perform the following:

1. On the Institutions tab, click the Institution subtab.

2. The Search Institution page displays, click Create.

3. The Create Institution page displays, which enables you to enter the following:

- Institution Name
Enter a name for the institution.

- Institution Type
The institution type indicates the actual institution.

Select from the institution type list:

- Non-school Schools

- Schools
For example:

- Primary School
- Secondary School
- Special School

- Parent Institution
When you create an institution, you must select a parent institution. For example, West Region is a parent institution of School A.

All institutions must have one and ONLY one parent institution.

Select from the parent institution options.

For example:

- East Region

- West Region

Note:

You may create any number of levels when managing the institution hierarchy.

4. Click Save and Return. The new institution is created in the system.

You can add address, phone, and email details to the new institution.

Search for an Institution

To search for an institution, perform the following:

1. On the Institutions tab, click the Institution subtab.

2. Enter one or more search criteria:

- Institution Name
Enter a name of an institution.

- Institution Type
A name of an institution type.

For example:

- Department

- Non-School Schools

- Schools

- Institution Group Name
A name of an institution group.

For managing institution groups, see Manage Institution Groups.

3. Click Search.

4. The system display a list of institutions that match the specified search criteria.

Note:

By clicking the Search button, without entering the values in the search criteria field, the system displays a list of all existing institutions.

View an Institution

To view the details of an Institution, perform the following:

1. On the Institutions tab, click Institution.

2. Search for the institution of which you want to view the details.

3. Click View.
On the View Institution page, you can see the institution details, address, and phone details of the selected institution.

4. Click Return to go back to the Search Institution page.

To view an institution structure, perform the following:

1. On the Institutions tab, click the Institution subtab.

2. Search for the name of the institution and select the institution to view the structure.

3. Click View Institution Structure. The View Institution Structure page displays.

4. In the View Institution Structure page, you can see a navigation tree showing the hierarchical relationships of the selected institution.

5. Click Return to go back to the Search Institution page.

Edit an Institution

You can change and update the details of the selected institution.

To edit the details, perform the following:

1. On the Institutions tab, click the Institution subtab.

2. Search for the name of the institution and select the institution to edit the details.

3. Click Edit. The Edit Institution page displays.

4. In the Edit Institution page, you can edit the name of the selected institution and change the type of institution.

5. Click Save and Return.

You can also change and remove the address and phone details of the selected institution.

Manage Institution Groups

An Institution Group is a grouping of institutions that share a curriculum.

This section describes how to manage institution groups. It includes the following topics:

- Create an Institution Group

- Search an Institution Group

- View an Institution Group

- Edit an Institution Group

Create an Institution Group

Figure 3-2 Creating an Institution Group

To create an institution group, perform the following:

1. On the Institutions tab, click the Institution Group subtab.

2. The Search Institution Group page displays, click Create.

3. The Create Institution Group page displays, which enables you to enter the following:

- Institution Group Name
Enter the name of the institution group.

- Start Date
On the date picker, select the starting date.

By default, the start date is the current date. The start date cannot be after the end date.

- End Date
On the date picker, select the ending date.

- Description
A description of the institution group.

4. Click Save and Return.

You can add one or more institution members to the institution group.

To add an institution member to the institution group, perform the following:

1. On the Member Institutions table, click Add Institution.
The Select Institutions dialog appears.

2. Search for the name of the institution and select the institution to add it on the institution group.

3. Click OK to add an institution member to the institution group.

4. Click Save and Return.

Search an Institution Group

To search an Institution Group, perform the following:

1. On the Institutions tab, click the Institution Group subtab.

2. Enter a name of an institution group in the search criteria.

3. Click Search.

The system displays a list of institution groups that match the specified criteria.

Note:

By clicking the Search button, without entering the values in the search criteria field, the system displays a lists of all the existing institution groups.

View an Institution Group

To view the details of an Institution Group, perform the following:

1. On the Institutions tab, click the Institution Group subtab.

2. Search for the name of the institution group and select the institution group to view the details.

3. Click View. The View Institution Group page displays.

4. In the View Institution Group page, you can see the details of the selected institution group members.

5. Click Return to go back to the Search Institution Group page.

Edit an Institution Group

You can edit the details of the selected institution group and you can add or remove institutions to or from the selected institution group.

To edit the details of an Institution Group, perform the following:

1. On the Institutions tab, click the Institution Group subtab.

2. Search for the name of the institution group and select the institution group to edit the details.

3. Click Edit. The Edit Institution Group page displays.

4. In the Edit Institution Group page, you can edit the name of the institution group, change the description, and change the start and end dates.

5. Click Save and Return.

To add an institution to the selected institution group, perform the following:

1. On the Member Institutions table, click Add Institution to add one or more institutions to the selected institution group.
The Select Institutions menu appears.

2. Search for the name of the institution and select the institution to add it on the institution group.

3. Click OK.

4. Click Save and Return.

To remove an institution from the selected institution group, perform the following:

1. On the Member Institutions table, select the institution member to remove from the institution group.

2. Click Remove Institution. A confirmation dialog appears to confirm the deletion.

3. Click OK to remove the institution member.

4. Click Save and Return.

4 How to Manage People

In OSL, a person may be provisioned with various roles depending upon the type of relationships that the person has with one or more institutions and other people. Such roles include:

- Student
A person who intends to learn through engaging in learning activities that are delivered by one or more institutions.

- Teacher
A person who intends to teach through preparing and engaging in learning activities delivered in one or more institutions.

- Parent
A person who is a parent of a student and intends to review his or her child's progress and achievement

There are several roles that can be assigned to a person for administration.

- Department Staff roles

- Department Administrator
A person that handles the Department's administrative tasks.

- Department Curriculum Administrator
A person that administers the Department's curriculum.

- School Staff roles

- School Administrator
A person that handles the School's administrative tasks.

- School Curriculum Administrator
A person that administers the School's curriculum.

A school's administrator can only access the people who belong to or are related to the school to which they are attached.

This chapter describes how to manage people in the Learning Tool Admin. It includes the following sections:

- Manage People

- Manage Department Staff

- Manage School Staff

- Manage Teachers

- Manage Students

Manage People

Managing people generally involves viewing and assigning roles to people within the context of an institution.

- Search for People

- View People

- Assign Roles to People

Search for People

To search for people in an institution, perform the following:

1. On the People tab, click the People subtab.

2. Enter one or more search criteria:

- Person Name
The name of the person.

- Institution Name
Search for the institution name and select the options:

For example:

- ABC Primary School

- ABC Senior High School

3. Click Search.
The system displays a list of people who match the specified criteria.

Note:

By simply clicking the Search button, without entering the values in the search criteria field, the system provides the user with a list of all existing people.

View People

To view the details of a person, perform the following:

1. On the People tab, click the People subtab.

2. Search for the name of the person and select the person to view the details.

3. Click View Person. The View Person page displays.

4. In the View Person page, you can see the person's details, the role or roles assigned to the person, person's address details, phone details, and E-mail details.

5. Click Return to go back to the Search Person page.

Assign Roles to People

Figure 4-1 Assigning Roles to a Person

To assign a role to a person, perform the following:

1. On the People tab, click the People subtab.

2. Search for the name of the person whom you want to assign a role.

3. Click Assign Roles. The Assign Roles page displays.

4. In the Assign Roles page, you can see the person's details and the list of existing roles assigned to that person.

5. Click Add Department Role. The Add Department Role dialog appears, which enables you to enter the following:

- Role
The role you want to assign to the person.

Select the role you want to assign to the person from the role options:

- Department Administrator

- Department Curriculum Administrator

- Start Date

- End Date

6. Click OK to assign the department role.

7. Click Add School Role. The Add School Role dialog appears, which enables you to enter the following:

- Role
The role you want to assign to the person.

Select the role you want to assign to the person from the role options:

- School Administrator

- School Curriculum Administrator

- Student

- Teacher

- Institution Name
The Search and Select Institution Name dialog appears, which enables you to search for the name of institution and select the institution.

- Start Date

- End Date

8. Click OK to assign the school role.

9. Click Save and Return.

You can also assign a parent role to a person.

To assign a parent role, perform the following:

1. On the Search Person page, search for the person to whom you want to assign a parent role.

2. Click Assign Roles. The Assign Roles page displays.

3. Click Add Parent Role. The Add Parent Role dialog appears, which enables you to enter the following:

- Role
Select the parent role option.

- Student Name
The Search and Select Student Name dialog appears, which enables you search for the name of the student and select the student.

- Start Date

- End Date

4. Click OK to assign role of parent of the selected student.

5. Click Save and Return.

You can also edit a role assigned to a selected person.

Note:

You can make changes to the Start Date and End Date fields to edit the role assigned to a selected person.

To edit a role assigned to a person, perform the following:

1. On the Search Person page, search for the person to edit.

2. Click Assign Roles. The Assign Roles page displays.

3. Select the person's role to edit.

4. Click Edit Role. The Edit Role dialog appears, which enables you to edit the Start Date and End Date fields.

5. Click OK.

6. Click Save and Return.

Manage Department Staff

This section describes how to search for and view people assigned with a department staff role. It includes the following topics:

- Search for People Assigned with a Department Staff Role

- View the People Assigned with a Department Staff Role

Search for People Assigned with a Department Staff Role

To search for people assigned with a department staff role, perform the following:

1. On the People tab, click the Department Staff subtab.

2. Enter the person's name in the Person Name field.

3. Click Search.
The system displays a list of people who match the specified search criteria.

Note:

By simply clicking the Search button, without entering the values in the search criteria field, the system provides the user with a list of all existing people with Department Staff role.

View the People Assigned with a Department Staff Role

Figure 4-2 Viewing a Person Assigned with a Department Staff Role

To view the people assigned with a department staff role, perform the following:

1. On the People tab, click the Department Staff subtab.

2. Search for the name of the person and select the person to view the details.

3. Click View Person. The View Person page displays.

4. In the View Person page, you can see person's details, the role or roles assigned to that person, the person's address, phone details, and email details.

5. Click Return to go back to the Search Department Staff page.

Manage School Staff

This section describes how to search for and view people assigned with a school staff role. It includes the following topics:

- Search for People Assigned with a School Staff Role

- View the People Assigned with a School Staff Role

Search for People Assigned with a School Staff Role

To search for people assigned with a school staff role, perform the following:

1. On the People tab, click the School Staff subtab.

2. Enter one or more search criteria:

- Person Name

- Institution Name

3. Click Search.
The system displays a list of people who match the specified criteria.

Note:

By simply clicking the Search button, without entering the values in the search criteria field, the system provides the user with a list of all existing people with School Staff role.

View the People Assigned with a School Staff Role

Figure 4-3 Viewing a Person Assigned with a School Staff Role

To view the people assigned with a school staff role, perform the following:

1. On the People tab, click the School Staff subtab.

2. Search for the name of the person and select the person to view the details.

3. Click View Person. The View Person page displays.

4. In the View Person page, you can see the person's details, the role or roles assigned to that person, the person's address, phone details, and email details.

5. Click Return to go back to the Search School Staff page.

Manage Teachers

This section describes how to search for and view people assigned with a teacher role. It includes the following topics:

- Search for People Assigned with a Teacher Role

- View the People Assigned with a Teacher Role

Search for People Assigned with a Teacher Role

To search for people assigned with a teacher role, perform the following:

1. On the People tab, click the Teacher subtab.

2. Enter one or more search criteria:

- Person Name

- Institution Name

3. Click Search.
The system displays a list of people who match the specified search criteria.

Note:

By simply clicking the Search button, without entering the values in the search criteria field, the system provides the user with a list of all existing people with Teacher role.

View the People Assigned with a Teacher Role

Figure 4-4 Viewing a Person Assigned with a Teacher Role

To view the people assigned with a teacher role, perform the following:

1. On the People tab, click the Teacher subtab.

2. Search for the name of the person and select the person to view the details.

3. Click View Person. The View Person page displays.

4. In the View Person page, you can see the person's details, the role or roles assigned to that person, the person's address, phone details, and email details.

5. Click Return to go back to the View Teacher page.

Manage Students

This section describes how to search for and view people assigned with a student role. It includes the following topics:

- Search for People Assigned with a Student Role

- View the People Assigned with a Student Role

Search for People Assigned with a Student Role

To search for people assigned with a student role, perform the following:

1. On the People tab, click the Student subtab.

2. Enter one or more search criteria:

- Person Name

- Institution Student Name

3. Click Search.
The system displays a list of people who match the specified search criteria.

Note:

By simply clicking the Search button, without entering the values in the search criteria field, the system provides the user with a list of all existing people with Student role.

View the People Assigned with a Student Role

Figure 4-5 Viewing a Person Assigned with a Student Role

To view the people assigned with a student roles, perform the following:

1. On the People tab, click the Student subtab.

2. Search for the name of the person and select the person to view the details.

3. Click View Person. The View Person page displays.

4. In the View Person page, you can see the person's details, the role or roles assigned to that person, the person's address, phone details, and email details.

5. Click Return to go back to the View Student page.

5 How to Manage Preferences

This chapter describes how to manage preferences in the Learning Tool Admin.

About Preferences

OSL provides a number of preferences that allows administrators and users to customize the functionality and display of data within the Learning Tool.

All preferences have a site-wide default value that is applicable for all users, unless a user-specific value is specified, in which case the user-specific value overrides the site-wide value for that user.

Certain preferences do not allow user-specific values.

Department administrators can manage all aspects of a preference, such as description, site-wide value and user-specific values.

A school administrator can set the user-specific value for users to which he or she is attached.

Search for Preference

Figure 5-1 Searching for Preference

To search for a preference, perform the following:

1. Click the Preferences tab.

2. Enter one or more search criteria.

3. Click Search.
The system displays a list of preferences that match the specified criteria.

Note:

By simply clicking the Search button, without entering the values in the search criteria field, the system provides the user with a list of all existing preferences.

View Preference

Figure 5-2 Viewing Preference

To view the details of a preference, perform the following:

1. On the Preferences tab, search for preferences and select one preference to view the details.

2. Click View. The View Preference page displays.
If the preference is User Enabled, then you will be prompted to select one or more users. Selecting a user will enable you to view any related user-specific preference value for the selected users.

3. In the View Preference page, you can see the preference details.

4. Click Return to go back to the Search Preference page.

Edit Preference

Figure 5-3 Editing Preference

To edit the details of a preference, perform the following:

1. On the Preferences tab, search for preferences and select one preference to view the details.

2. Click Edit. The Edit Preference page displays.
If the preference is User Enabled, then you will be prompted to select one or more users. Selecting a user will enable you to view and edit any related user-specific preference value for the selected users.

3. To edit the user preference value, select one user and click Edit. A dialog box appears, which enables you to edit the user preference value. Click OK.
You can apply one user preference value to all users by clicking the Apply To All button. All users in the table shows the selected user preference value.

4. Click Save and Return to go back to the Search Preference page.

To remove one user preference value, perform the following:

1. Select one user to remove the user preference value.

2. Click Remove.
The user-specific preference value will be removed and the site-wide default value will apply for this user.

6 How to Manage the Department Curricula

A curriculum framework is created at the department level. There can be multiple curriculum frameworks defined and operating simultaneously within the department.

In OSL, at least one curriculum framework must be defined by the Department.

This chapter describes how to manage curriculum frameworks defined by the department. It includes the following sections:

- Manage the Calendars

- Manage Graded Proficiency Sets

- Manage a Curriculum Framework

Manage the Calendars

OSL requires one or more academic calendars to be defined by the department. An academic calendar is a calendar period, typically a year, throughout which one or more curricula will be applicable.

This section guides you on how to manage the academic calendar. It includes the following topics:

- Create an Academic Calendar

- Search for an Academic Calendar

- Edit an Academic Calendar

- Delete an Academic Calendar

Create an Academic Calendar

Figure 6-1 Creating an Academic Calendar

To create an academic calendar, perform the following:

1. On the Department Curricula tab, click the Calendar subtab.

2. The Search Department Calendar page displays. Click Create Calendar.

3. The Create Calendar dialog appears, which enables you to enter the following:

- Calendar Name
The name of the new department academic calendar.

- Description
A description of the department academic calendar.

- Start Date
The start date of the department academic calendar.

- End Date
The end date of the department academic calendar.

4. Click OK.
The new academic calendar displays in the Search Department Calendar page.

Search for an Academic Calendar

To search for an existing academic calendar, perform the following:

1. On the Department Curricula tab, click the Calendar subtab.

2. Enter one or more search criteria:

- Calendar Name
The name of the department academic calendar.

- Description
The description of the department academic calendar.

- Start Date
The start date of the department academic calendar.

- End Date
The end date of the department academic calendar.

3. Click Search.
The system displays a list of calendars that match the specified search criteria.

Edit an Academic Calendar

To edit an academic calendar, perform the following:

1. On the Department Curricula tab, click the Calendar subtab.

2. Search for the existing academic calendar and select the calendar to change or edit.

3. Click Edit Calendar. The Edit Calendar dialog appears, which enables you to edit the details.

4. Click OK to save the changes.

Delete an Academic Calendar

To delete an academic calendar, perform the following:

1. On the Department Curricula tab, click the Calendar subtab.

2. Search for the existing academic calendar and select the calendar to delete.

3. Click Delete Calendar.

4. A confirmation dialog displays to confirm the removal of the academic calendar.

5. Click OK.

Manage Graded Proficiency Sets

A Graded Proficiency Set is a grade-based assessment framework defined by the Department that is made available to Schools for their assessment.

This section includes the following topics:

- Create a Graded Proficiency Set

- Search for a Graded Proficiency Set

- View a Graded Proficiency Set

- Edit a Graded Proficiency Set

- Delete a Graded Proficiency Set

Create a Graded Proficiency Set

Figure 6-2 Creating a Graded Proficiency Set

To create a graded proficiency set, perform the following:

1. On the Department Curricula tab, click the Graded Proficiency Set subtab.

2. The Search Department Graded Proficiency Set page displays. Click Create.

3. The Create Department Graded Proficiency Set displays, which enables you to enter the following:

- Graded Proficiency Set Name
The name of the new department graded proficiency set.

- Start Date
The start date of the department graded proficiency set.

- End Date
The end date of the department graded proficiency set.

- Description
A description of the department graded proficiency set.

4. Create proficiency levels within the graded proficiency set.

Note:

You must fully define the total range of all graded proficiency levels in the graded proficiency set, which cover a scale from 0 to 100, before the set can be saved.

On the Graded Proficiency Levels table of the Create Department Graded Proficiency Set page, click Insert Level.

A new row with fields in editable mode appears, which enables you to enter the following:

- Proficiency Level Name
Enter the name of the department graded proficiency level.

- Code
A code that is used to indicate the department graded proficiency level.

- Absolute Value
A numeric value that is used to rank or convert the department graded proficiency level.

The absolute value must be higher than or equal to the lower range value and lower than or equal to the upper range value.

A proficiency level with a higher absolute value appears toward the end of a list of values.

- Lower Range
The lower boundary of the proficiency level range that you can convert from a mark to a proficiency level.

A numeric value from scale of 0 to 100.

- Lower Range Inclusive Flag
Indicates whether the range value is inclusive of the Lower Range.

- Upper Range
The upper boundary of the proficiency level range that you can convert from a mark to a proficiency level.

A numeric value from scale of 0 to 100.

- Upper Range Inclusive Flag
Indicates whether the range value is inclusive of the Upper Range.

- Description
A description of the department graded proficiency level.

5. Click Save and Return.

Search for a Graded Proficiency Set

To search for a graded proficiency set, perform the following:

1. On the Department Curricula tab, click the Graded Proficiency Set subtab.

2. Enter one or more search criteria:

- Graded Proficiency Set Name
The name of the department graded proficiency set.

- Description
The description of the department graded proficiency set.

- Start Date
The start date of the department graded proficiency set.

- End Date
The end date of the department graded proficiency set.

3. Click Search.
The system displays a list of graded proficiency sets that match the specified search criteria.

Note:

By clicking the Search button, without entering the values in the search criteria field, the system displays a lists of all the existing graded proficiency sets.

View a Graded Proficiency Set

To view the details of a graded proficiency set, perform the following:

1. On the Department Curricula tab, click the Graded Proficiency Set subtab.

2. Search for the graded proficiency set and select the graded proficiency set to view the details.

3. Click View. The View Department Graded Proficiency Set page displays.

4. In the View Department Graded Proficiency Set page, you can see the graded proficiency set details and the existing levels.

5. Click Return to go back to the Search Department Graded Proficiency Set page.

Edit a Graded Proficiency Set

To edit the details of a graded proficiency set, perform the following:

1. On the Department Curricula tab, click the Graded Proficiency Set subtab.

2. Search for the graded proficiency set and select the graded proficiency set to edit.

3. Click Edit. The Edit Department Graded Proficiency Set page displays.

4. In the Edit Department Graded Proficiency Set page, you can edit the details of the graded proficiency set.

5. Click Save and Return.

Delete a Graded Proficiency Set

To delete a graded proficiency set, perform the following:

1. On the Department Curricula tab, click the Graded Proficiency Set subtab.

2. Search for the graded proficiency set and select the graded proficiency set to delete.

3. Click Delete.

4. A confirmation dialog appears to confirm the removal of the graded proficiency set.

5. Click OK.

6. The selected graded proficiency set is deleted.

Manage a Curriculum Framework

This section describes how to manage the Department curriculum framework. It includes the following topics:

- Create a Curriculum Framework

- View a Curriculum Framework

- Edit a Curriculum Framework

- Delete a Curriculum Framework

Create a Curriculum Framework

Figure 6-3 Creating a Curriculum Framework

To create a curriculum framework, perform the following:

1. On the Department Curricula tab, click the Curriculum Framework subtab.

2. The Search Curriculum Framework page displays. Click Create.

3. The Create Curriculum Framework page displays. In this page, a guided process displays the first process Define Framework Details.

4. Enter the following curriculum framework details:

- Curriculum Framework Name
The name of the department curriculum framework.

- Start Date
The start date of the department curriculum framework.

The start date should be later than end date.

- End Date
The end date of the department curriculum framework.

You can make the curriculum framework available to other institutions or institution groups. To perform these tasks, see Add an Institution and Add an Institution Group.

5. Click Next. The Define Outcome Proficiency Sets process is displayed.

6. To define the outcome proficiency set, see Manage Outcome Proficiency Sets.

7. The newly created outcome proficiency set is added to the curriculum framework.

8. Click Next. The Define Framework Blueprint process is displayed.

9. To define the framework blueprint and framework types that form the framework structure, see Manage a Curriculum Framework Blueprint.

10. After you define the entire framework blueprint, click Next. The Populate Framework Structure process is displayed.

11. An empty tree table appears that shows the initial framework structure without any framework items populated into it.

12. On the left section of the Framework Items tree table, click Top to add a top level framework item.
To define the framework items, see Manage Framework Items.

13. The new framework item is added as a top level item.
To add a child into the existing framework item, see Manage Framework Items.

14. Child framework items are added into the existing framework item.

15. Select the desired framework item on the Framework Items tree table.

16. On the right section of the Framework Items tree table, click the Context tab. Click Create Department Context.

17. On the right section of the Framework Items tree table, click the Outcome Statements tab.
To create an outcome statement, see Manage Outcome Statements.

18. Click Save. Click Return to go back to the Search Curriculum Framework page.

Note:

When you click Return without saving the changes first, a confirmation dialog prompts you to confirm that any unsaved changes is lost.

Add an Institution

To make the curriculum framework available to institutions, perform the following:

1. On the Availability to Institutions table of the Create Curriculum Framework page, click Add.

2. The Search Institution dialog appears, which enables you to search for the institution and select the institution.

3. Click OK.

Add an Institution Group

To make the curriculum framework available to institution groups, perform the following:

1. On the Availability to Institution Groups table of the Create Curriculum Framework page, click Add.

2. The Search Institution Group dialog appears, which enables you to search for the institution group and select the institution group.

3. Click OK.

View a Curriculum Framework

To view an existing curriculum framework, perform the following:

1. On the Department Curricula tab, click the Curriculum Framework subtab.

2. A list of existing curriculum frameworks appears with the details displayed:

- Curriculum Framework Name
The name of the curriculum framework.

- Start Date
The start date of the curriculum framework.

- End Date
The end date of the curriculum framework.

3. Select the individual curriculum framework to view.

4. Click View. The View Curriculum Framework page displays the Define Framework Details process.
You can select to view each process of the selected curriculum framework.

On the guided process, select a process to view details:

- Define Framework Details

- Define Outcome Proficiency Sets

- Define Framework Blueprint

- Populate Framework Structure

5. Click Return to go back to the Search Curriculum Framework page.

Edit a Curriculum Framework

To edit an existing curriculum framework, perform the following:

1. On the Department Curricula tab, click the Curriculum Framework subtab.

2. A list of existing curriculum frameworks appears with the details displayed:

- Curriculum Framework Name
The name of the curriculum framework.

- Start Date
The start date of the curriculum framework.

- End Date
The end date of the curriculum framework.

3. Select the individual curriculum framework to edit.

4. Click Edit. The Edit Curriculum Framework page displays the Define Framework Details process.
You can edit the name, start date, and end date of the selected curriculum framework.

You can also add or remove an institution or institution group.

To add an institution or institution group, perform the steps in Add an Institution or Add an Institution Group.

To remove an institution, perform the following:

1. On the Availability to Institution table, select the institution to remove.

2. Click Remove.

3. A confirmation dialog appears to confirm the removal of the selected institution.

4. Click OK.

5. Click Save.

To remove an institution group, perform the following:

1. On the Availability to Institution Group table, select the institution group to remove.

2. Click Remove.

3. A confirmation dialog appears to confirm the removal of the selected institution group.

4. Click OK.

5. Click Save.

You can select to edit each process of the selected curriculum framework.

On the guided process, select a process to edit the details:

- Define Framework Details

- Define Outcome Proficiency Sets

- Define Framework Blueprint

- Populate Framework Structure

Delete a Curriculum Framework

To delete an existing curriculum framework, perform the following:

1. On the Department Curricula tab, click the Curriculum Framework subtab.

2. A list of existing curriculum frameworks appear with the details displayed:

- Curriculum Framework Name
The name of the curriculum framework.

- Start Date
The start date of the curriculum framework.

- End Date
The end date of the curriculum framework.

3. Click Delete. A confirmation dialog appears to confirm to delete the selected curriculum framework.

4. Click OK.

Note:

After the curriculum framework is adopted by at least one school, you are not able to delete the curriculum framework.

Manage Outcome Proficiency Sets

An Outcome Proficiency Set is a grade or level based assessment used in the Curriculum Framework.

This section describes how to manage the outcome proficiency sets. It includes the following topics:

- Create an Outcome Proficiency Set

- View an Outcome Proficiency Set

- Edit an Outcome Proficiency Set

- Delete an Outcome Proficiency Set

Create an Outcome Proficiency Set

Figure 6-4 Creating an Outcome Proficiency Set

To create an outcome proficiency set, perform the following:

1. Perform Steps 1 to 4 in Create a Curriculum Framework.

2. In the Create Curriculum Framework page, select the next process Define Outcome Proficiency Sets in the guided process.

3. Click Create.

4. In the Outcome Proficiency Set Details table, enter the following details for the new outcome proficiency set:

- Proficiency Set Name
The name of the new outcome proficiency set.

- Start Date
The start date of the outcome proficiency set.

- End Date
The end date of the outcome proficiency set.

- Description
A description of the outcome proficiency set.

5. In the Outcome Proficiency Levels table, click Insert Level to add a new outcome proficiency level and add it to the outcome proficiency set.

6. The Insert Level dialog appears, which enables you to enter the following details:

- Proficiency Level Name
The name of the outcome proficiency set level.

- Level Type
Select the type of outcome proficiency level from the options:

- Core

- Foundation

- Order Sequence
A numeric value that is used to indicate the ranking of the outcome proficiency level.

For example:

- Poor can be set in an order sequence number 1

- Average can be set in an order sequence number 2

- Good can be set in an order sequence number 3

- Description
A description of the outcome proficiency set.

7. If you want to add an outcome proficiency sub-level as a child of the selected outcome proficiency level, click Insert Sub-level.

8. The Insert Sub-Level dialog appears, which enables you to enter the following details for the new outcome proficiency sub-level:

- Proficiency Level Name
The name of the outcome proficiency set sub-level.

- Type
Select the type of the outcome proficiency set sub-level options:

- Core

- Foundation

- Order Sequence Number
A numeric value that is used to indicate the ranking of the outcome proficiency level.

- Description
A description of the outcome proficiency set sub-level.

9. Click Save and Return.

10. The new outcome proficiency set is created in the system.

Note:

When you click Return without saving the changes first, a confirmation dialog prompts you to confirm that any unsaved changes lost.

View an Outcome Proficiency Set

To view the details of an outcome proficiency set, perform the following:

1. Perform Steps 1 to 4 in View a Curriculum Framework.

2. Click the Define Outcome Proficiency Set process step to view the outcome proficiency set that belongs to the selected curriculum framework.

3. The Outcome Proficiency Set table appears, which shows a list of outcome proficiency sets.

4. Select the desired outcome proficiency set to view the details.

5. Click View. You can view the details of the outcome proficiency set and associated proficiency levels.

Edit an Outcome Proficiency Set

You must select an existing curriculum framework before you can change or edit an outcome proficiency set.

To edit a level within this outcome proficiency set, perform the following:

1. Perform Steps 1 to 4 in Edit a Curriculum Framework.

2. Click the Define Outcome Proficiency Set process to edit an outcome proficiency set that belongs to the selected curriculum framework.

3. The Outcome Proficiency Set table appears, which shows a list of outcome proficiency sets.

4. Select the outcome proficiency set to edit.

5. Click Edit. The Edit Curriculum Framework page displays, which enables you to edit the outcome proficiency set details.
To edit an outcome proficiency level, perform the following:

1. On the Outcome Proficiency Level table, select the proficiency level to be edited.

2. Click Edit Level. The Edit Level dialog appears, which enables you to edit the details.

3. Click OK.

To edit a sub-level, perform the following:

1. On the Outcome Proficiency Level table, select the sub-level to be edited.

2. Click Edit Level. The Edit Level dialog appears, which enables you to edit the details.

3. Click OK.

To remove a proficiency level from an outcome proficiency set, perform the following:

1. On the Outcome Proficiency Levels table, select the proficiency level.

2. Click Delete Level.

3. A confirmation dialog appears to confirm the removal of the proficiency level.

4. Click OK.

Delete an Outcome Proficiency Set

To delete an outcome proficiency set, perform the following:

1. Perform Steps 1 to 4 in Edit a Curriculum Framework.

2. Click the Define Outcome Proficiency Set process to delete the outcome proficiency set.

3. The Outcome Proficiency Set table appears, which shows a list of outcome proficiency sets.

4. On the Outcome Proficiency Set table, select the desired outcome proficiency set to delete.

5. Click Delete. A confirmation dialog appears to confirm the removal of the outcome proficiency set.

6. Click OK.

Manage a Curriculum Framework Blueprint

The Curriculum Framework Blueprint defines the parent-child relationship constraints of the curriculum framework items.

This section describes how to manage a curriculum framework blueprint. It includes the following topics:

- Create a Curriculum Framework Blueprint

- Edit a Curriculum Framework Blueprint

Create a Curriculum Framework Blueprint

Figure 6-5 Creating a Framework Blueprint

To create a curriculum framework blueprint, perform the following:

1. Perform Steps 1 to 7 in Create a Curriculum Framework.

2. In the Create Curriculum Framework page, select the Define Framework Blueprint process.

3. In the Framework Blueprint table, click Create. The Create Framework Structure Node dialog appears, which enables you to enter the following details:

- Name
The name of the framework blueprint node.

- Start Date
The start date of the framework blueprint node.

- End Date
The end date of the framework blueprint node.

- Description
A description of the framework blueprint node.

4. Click OK.

5. Click Save.

To add a child framework blueprint node, perform the following:

1. On the Framework Blueprint table, select the desired framework blueprint node to add a child framework type.

2. Click Create. The Create Framework Structure Node dialog appears, which enables you to enter the following:

- Parent Structure Name
The name of the selected framework blueprint node.

- Name
The name of the child framework blueprint node.

- Start Date
The start date of the framework blueprint node.

- End Date
The end date of the framework blueprint node.

- Description
A description of the framework blueprint node.

3. Click OK.

4. Click Save.

Edit a Curriculum Framework Blueprint

To edit an existing curriculum framework blueprint, perform the following:

1. Perform Steps 1 to 4 in Edit a Curriculum Framework.

2. Click the Define Framework Blueprint process to edit the framework blueprint.

3. The Framework Blueprint tree table appears, which displays a tree structure view of the curriculum framework.

4. On the Framework Blueprint tree table, select the framework blueprint node to edit.

5. Click Edit. The Edit Framework Node dialog appears, which enables you to edit the name, start date, end date and description.

6. Click OK.

7. Click Save.

To remove a framework blueprint node, perform the following:

1. On the Framework Blueprint table, select the framework blueprint node to remove.

2. Click Delete.

3. A confirmation dialog appears to confirm the removal of the framework blueprint node.

4. Click OK.

5. Click Save.

Manage Framework Items

A curriculum framework consists of a structured hierarchy of framework items.

This section describes how to manage framework items. It includes the following topics:

- Create a Curriculum Framework Item

- Delete a Curriculum Framework Item

Create a Curriculum Framework Item

Figure 6-6 Creating a Curriculum Framework Item

To create a curriculum framework item, perform the following:

1. Perform Steps 1 to 11 in Create a Curriculum Framework.

2. On the left section of the Framework Items table, click Top.

3. The Create Top Framework Item dialog appears, which enables you to enter the following:

- Code
A code for the new curriculum framework item.

- Short Name
A short name for the new curriculum framework item.

- Name
The full name of the new curriculum framework item.

- Confirming Level
Indicates whether confirmations can be made against the new curriculum framework item.

Select from the options:

- Yes

- No

- Framework Structure
Select the framework blueprint node from the options.

- Outcome Proficiency Set
Select the outcome proficiency set from the options.

- Start Date
The start date of the curriculum framework item.

- End Date
The end date of the curriculum framework item.

- Description
A description of the curriculum framework item.

4. Click OK.

You can also create a child framework item under an existing top level framework item.

To create a child framework item, perform the following:

1. On the left section of the Framework Item table, select the top level framework item to add on the child type framework item.

2. Click Sub. The Create Sub Framework Item dialog appears, which enables you to enter the following:

- Code
A code that is used for the new curriculum framework item.

- Short Name
A short name for the new curriculum framework item.

- Name
The name of the new curriculum framework item.

- Confirming Level
Indicates whether confirmations can be made against the new curriculum framework item. Select from the options::

- Yes

- No

- Framework Structure
Select the framework blueprint node from the options.

- Outcome Proficiency Set
Select the outcome proficiency set from the options.

- Start Date
The start date of the curriculum framework item.

- End Date
The end date of the curriculum framework item.

- Description
A description of the curriculum framework item.

3. Click OK.

4. Click Save.

Delete a Curriculum Framework Item

To delete a curriculum framework item, perform the following:

1. Perform Steps 1 to 4 in Edit a Curriculum Framework.

2. Click Populate Framework Structure in the guided process to delete the framework items.

3. The Framework Items tree table appears, which shows a list of framework items.

4. On the Framework Items tree table, select the framework item to delete.

5. Click Delete. A confirmation dialog appears to confirm the deletion.

6. Click OK.

Manage Outcome Statements

An Outcome Statement is a statement used to describe the meaning of an outcome proficiency level for a framework item.

This section describes how to manage the outcome statements. It includes the following topics:

- Create an Outcome Statement

- View an Outcome Statement

- Edit an Outcome Statement

- Delete an Outcome Statement

Create an Outcome Statement

Figure 6-7 Creating an Outcome Statement

To create an outcome statement, perform the following:

1. Perform Steps 1 to 18 in Create a Curriculum Framework.

2. In the Outcome Statements table, click Create.

3. The Create Outcome Statement dialog appears, which enables you to enter the following:

- Name
The name of the outcome statement.

- Outcome Statement Type
Select one of the outcome statement type options:

- Annotative
An annotative outcome statement is useful for providing annotations within the curriculum, but cannot be used for making assessments against the curriculum.

- Demonstrable
A demonstrable outcome statement is the normal type of outcome statement that can be used for making assessments against the curriculum.

- Indicative
An indicative outcome statement is useful for indicating student expectations within the curriculum, but cannot be used for making assessments against the curriculum.

- Start Date
The start date of the outcome statement.

- End Date
The end date of the outcome statement.

- Description
The details of the outcome statement using HTML or plain text.

4. Click OK.

5. Click Save.

Multiple outcome descriptors may also be defined, see Create an Outcome Descriptor.

View an Outcome Statement

To view the details of an outcome statement, perform the following:

1. Click the Outcome Statements tab on the right section of the Framework Item table and select the outcome statement to view.

2. Click View. The View Outcome Statement dialog appears, which shows the details of the outcome statement.

Edit an Outcome Statement

To edit the details of an outcome statement, perform the following:

1. Click the Outcome Statements tab on the right section of the Framework Item table and select the outcome statement to edit.

2. Click Edit. The Edit Outcome Statement dialog appears, which enables you to edit the details of the selected outcome statement.

3. Click OK to update the changes.

Delete an Outcome Statement

To delete an outcome statement, perform the following:

1. Click the Outcome Statements tab on the right section of the Framework Items table and select the outcome statement to delete.

2. Click Delete. A confirmation dialog appears to confirm the deletion.

3. Click OK. The outcome statement is deleted from the selected curriculum framework item.

Manage Outcome Descriptor Types

An Outcome Descriptor Type indicates the type of the outcome descriptor.

This section describes how to manage the outcome descriptor types. It includes the following topics:

- Create an Outcome Descriptor Type

- View an Outcome Descriptor Type

- Edit an Outcome Descriptor Type

- Delete an Outcome Descriptor Type

Create an Outcome Descriptor Type

Figure 6-8 Creating an Outcome Descriptor Type

To create an outcome descriptor type, perform the following:

1. Perform Steps 1 to 18 in Create a Curriculum Framework.

2. Perform Steps 2 to 3 in Create an Outcome Statement.

3. In the Outcome Descriptors table, click Descriptor Types.

4. The Maintain Descriptor Types appears.

5. Click Create. The Create Outcome Descriptor Type appears, which enables you to enter the name of the descriptor type in the Descriptor Type field.

6. Click OK.

7. The new descriptor type appears in the list of available descriptor types.

View an Outcome Descriptor Type

To view the details of an outcome descriptor type, perform the following:

1. Perform Steps 1 to 3 in View an Outcome Descriptor.

2. The View Outcome Statement menu displays a list of all the outcome descriptors and descriptor types that are defined for the outcome statement.

Edit an Outcome Descriptor Type

To edit the details of an outcome descriptor type, perform the following:

1. Perform Steps 1 to 2 in Edit an Outcome Descriptor.

2. Click Descriptor Type. The Maintain Descriptor Types dialog appears.

3. Select the outcome descriptor type to edit.

4. Click Edit. The Edit Outcome Descriptor Type dialog appears, which enables you to edit the name of the descriptor type.

5. Click OK.

Delete an Outcome Descriptor Type

To delete an outcome descriptor type, perform the following:

1. Perform Steps 1 to 2 in Edit an Outcome Descriptor.

2. Click Descriptor Type. The Maintain Descriptor Type dialog appears.

3. Click Delete. A confirmation dialog appears to confirm the deletion.

4. Click OK.

Manage Outcome Descriptors

You can provide additional information surrounding an outcome statement in the outcome descriptors.

This section describes how to manage an outcome descriptor. It includes the following topics:

- Create an Outcome Descriptor

- View an Outcome Descriptor

- Edit an Outcome Descriptor

- Delete an Outcome Descriptor

Note:

You must define a Descriptor Type before you can create an Outcome Descriptor. For more information on how to create a descriptor type, see Create an Outcome Descriptor Type.

Create an Outcome Descriptor

Figure 6-9 Creating an Outcome Descriptor

To create an outcome descriptor, perform the following:

1. Perform Steps 1 to 18 in Create a Curriculum Framework.

2. Perform Steps 2 to 3 in Create an Outcome Statement.

3. On the Outcome Descriptors table of the Create Outcome Statement dialog, click Create.

4. The Create Outcome Descriptor dialog appears, which enables you to enter the following:

- Name
The name of the outcome descriptor.

- Descriptor Type
Select from the descriptor type options.

- Start Date
The start date of the outcome descriptor.

- End Date
The end date of the outcome descriptor.

- Description
A description of the outcome descriptor in plain text.

5. Click OK.

View an Outcome Descriptor

To view the details of an outcome descriptor, perform the following:

1. Perform Steps 1 to 3 in View an Outcome Statement.

2. The View Outcome Statement dialog displays a list of all the outcome descriptors defined for the outcome statement.

3. On the Outcome Descriptors table, select the outcome descriptor to view.

4. Click View. The View Outcome Descriptor dialog appears, which shows the details of the outcome descriptor.

Edit an Outcome Descriptor

To edit the details of an outcome descriptor, perform the following:

1. Perform Steps 1 to 3 in Edit an Outcome Statement.

2. In the Edit Outcome Statement dialog, a list of all the outcome descriptors defined for the outcome statement is displayed.

3. On the Outcome Descriptors table, select the outcome descriptor to edit.

4. Click Edit.

5. The Edit Outcome Descriptor dialog appears, which enables you to edit the details of the selected outcome descriptor.

6. Click OK.

Delete an Outcome Descriptor

To delete an outcome descriptor, perform the following:

1. Perform Steps 1 to 3 in Delete an Outcome Descriptor.

2. Click Delete. A confirmation dialog appears to confirm the deletion.

3. Click OK.

7 How to Manage the School Curricula

Curriculum Frameworks are defined at the Department level. A number of different curriculum frameworks can operate simultaneously. A curriculum framework must be defined and active before it can be adopted by Schools. For more information on how to manage department curriculum frameworks, see Manage a Curriculum Framework.

This chapter describes how to manage the school curriculum frameworks. It includes the following sections:

- Manage School Academic Calendars

- Manage School Curriculum Frameworks

- Manage School Graded Proficiency Sets

- Manage Courses

- Manage Offerings

- Manage Classes

Manage School Academic Calendars

The schools can adopt an existing department academic calendar in order to be able to subsequently adopt a department curriculum framework for that calendar period.

This section includes the following topics:

- Adopt a Department Academic Calendar

- Delete a School Academic Calendar

Adopt a Department Academic Calendar

To adopt a department academic calendar, perform the following:

1. On the School Curricula tab, click the Calendar subtab.

Figure 7-1 Adopting the Department Calendar

2. The Search School Calendar page displays.

3. Click Adopt Department Calendar. The Adopt Department Calendar dialog appears.

4. Search for the department calendar and select the calendar to adopt.

5. Click OK.
The new department academic calendar is added as a school calendar.

Delete a School Academic Calendar

To delete an academic calendar, perform the following:

1. On the School Curricula tab, click the Calendar subtab.

2. A list of existing school academic calendars appears.

3. Select the academic calendar to delete.

4. Click Delete. A confirmation dialog appears to confirm the deletion.

5. Click OK. The selected academic calendar is deleted successfully.

Manage School Curriculum Frameworks

To use a curriculum framework, a school must adopt a department curriculum framework based on a defined school academic calendar.

This section describes how to manage the school curriculum frameworks. It includes the following topics:

- Adopt a Curriculum Framework to School

- Edit an Adopted Curriculum Framework to School

Adopt a Curriculum Framework to School

You must adopt an academic calendar for the school before you can adopt a curriculum framework.

Figure 7-2 Adopting a Curriculum Framework to School

To adopt a curriculum framework, perform the following:

1. On the School Curricula tab, click the Curriculum Framework subtab.

2. The Search School Curriculum Framework page displays.

3. Click Adopt Department Curriculum. The Create School Curriculum Framework page appears, which enables you to enter the following:

- Framework Name
Select the curriculum framework to be adopted.

For example:

- Curriculum A

- Curriculum B

- Calendar Name
Select the school's academic calendar for which the specified department curriculum framework is to be adopted.

For example:

- Calendar Year A

- Calendar Year 2009

- Primary Curriculum Flag
Indicates whether the adopted department curriculum framework is the primary curriculum within the school.

To set the curriculum as primary, select from the options:

- Yes
The adopted department curriculum framework is the primary curriculum.

- No
The adopted department curriculum framework is not the primary curriculum.

4. Click Save and Return. The newly adopted curriculum framework is available for use within the school.

Edit an Adopted Curriculum Framework to School

To edit an adopted curriculum framework, perform the following:

1. On the School Curricula tab, click the Curriculum Framework subtab.

2. Select the adopted curriculum framework to change.

3. Click Edit. The Edit School Curriculum Framework page appears, which enables you to edit the details.

4. Click Save and Exit.

Manage School Graded Proficiency Sets

A School Graded Proficiency Set is a grade-based assessment used within the school for day-to-day student assessment.

A school can create their own graded proficiency. A school can also adopt a graded proficiency set defined at the Department level.

This section describes how to manage the graded proficiency sets. It includes the following topics:

- Adopt a Department Graded Proficiency Set

- Create a School Graded Proficiency Set

- Search for a School Graded Proficiency Set

- View a School Graded Proficiency Set

- Edit a School Graded Proficiency Set

- Delete a School Graded Proficiency Set

Adopt a Department Graded Proficiency Set

Figure 7-3 Adopting a Department Graded Proficiency Set

To adopt a graded proficiency set, perform the following:

1. On the School Curricula tab, click the Graded Proficiency Set subtab.

2. The Search School Graded Proficiency Set displays.

3. Click Adopt. The Adopt Department Graded Proficiency Set dialog appears.

4. Search for the department graded proficiency set and select to adopt the graded proficiency set.

5. Click OK. The adopted department graded proficiency set appears on the Search School Graded Proficiency Set page.

6. The adopted graded proficiency set is now available for use within the school.

Create a School Graded Proficiency Set

Figure 7-4 Creating a School Graded Proficiency Set

To create a school graded proficiency set, perform the following:

1. On the School Curricula tab, click the Graded Proficiency Set subtab.

2. Click Create. The Create School Graded Proficiency Set page appears, which enables you to enter the following:

- Graded Proficiency Set Name
The name of the school graded proficiency set.

- Start Date
The start date of the school graded proficiency set.

- End Date
The end date of the school graded proficiency set.

- Description
A description of the school graded proficiency set.

3. Click Insert Level to create a graded proficiency level and to add it to the graded proficiency set.

4. A new row in an editable mode appears, which enables you to enter the following:

- Proficiency Level Name
The name of the proficiency level.

- Code
A code that is used to indicate the proficiency level.

- Absolute Value
A numeric value that is used to rank or convert the proficiency level.

A proficiency level with a higher absolute value appears toward the end of a list values.

- Lower Range
The lower boundary of the proficiency level range that you can convert from a mark to a proficiency level.

A numeric value from scale of 0 to 100.

- Lower Range Inclusive Flag
Indicates whether the range value is inclusive of the lower range.

- Upper Range
The upper boundary of the proficiency level range that you can convert from a mark to a proficiency level.

A numeric value from scale of 0 to 100.

- Upper Range Inclusive Flag
Indicates whether the range value is inclusive of the upper range.

- Description
A description of the proficiency level.

5. Click Save and Return.

Note:

The range of the proficiency levels must not overlap with another level in the same school graded proficiency set.

Search for a School Graded Proficiency Set

To search for a school graded proficiency set, perform the following:

1. On the School Curricula tab, click the Graded Proficiency Set subtab.

2. Enter either one search criteria:

- Graded Proficiency Set Name
The name of the school graded proficiency set.

- Description
A description of the school graded proficiency set.

- Start Date
The start date of the school graded proficiency set.

- End Date
The end date of the school graded proficiency set.

3. Click Search.

4. The system displays a list of graded proficiency sets that match the specified search criteria.

View a School Graded Proficiency Set

To view the details of a graded proficiency set, perform the following:

1. On the School Curricula tab, click the Graded Proficiency Set subtab.

2. Search for the Graded Proficiency Set and select to view the details.

3. Click View. The View School Graded Proficiency Set page displays, which shows the details of the graded proficiency set and the levels created.

4. Click Return to go back to the Search School Graded Proficiency Set page.

Edit a School Graded Proficiency Set

To edit the details of a graded proficiency set, perform the following:

1. On the School Curricula tab, click the Graded Proficiency Set subtab.

2. The Search School Graded Proficiency Set page displays a list of the adopted department graded proficiency sets and the school's own graded proficiency sets.

3. Search for the graded proficiency set and select to edit the details.

4. Click Edit. The Edit School Proficiency Set page displays, which enables you to edit the details.

Note:

You cannot make changes to an adopted department graded proficiency set.

Delete a School Graded Proficiency Set

To delete a school graded proficiency set, perform the following:

1. On the School Curricula tab, click the Graded Proficiency Set subtab.

2. Search for the graded proficiency set and select to delete.

3. Click Delete.

4. A confirmation dialog appears to confirm the deletion.

5. Click OK. The selected graded proficiency set is deleted successfully.

Manage Courses

You can create Courses after the school curriculum framework are defined. After courses are defined, the school can offer the courses.

When Courses are defined, you may assign one or more tags to assist you in finding courses for a class.

This section describes how to manage courses. It includes the following topics:

- Create a Course

- Search for a Course

- View a Course

- Edit a Course

- Delete a Course

Create a Course

To create a course, perform the following:

1. On the School Curricula tab, click the Course subtab.

2. The Search Course main page displays.

3. Click Create. The Create Course page displays, which enables you to enter the following:

- Course Name
The name of the course.

- Course Code
A code for the course.

- Start Date
The start date of the course.

- End Date
The end date of the course.

- Description
A description of the course.

4. Click Add to assign a tag to a course.

5. The Select Tags dialog appears, which enables you to search for available tags and then select a tag.

6. Click OK to add the tag to the course.

7. Click Save and Return.

You can also create a new tag for the course.

To create a tag, perform the following:

1. On the Select Tags dialog, click Create.

2. The Create Tag dialog appears, which enables you to enter a new tag for the course.

3. Enter the new tag and click OK.

4. The new tag is added to the course.

5. Click Save and Return.

Figure 7-5 Creating a Course

Search for a Course

To search for a course, perform the following:

1. On the School Curricula tab, click the Course subtab.

2. The Search Course page displays.

3. Enter either one search criteria:

- Course Name
Enter the name of the course.

- Course Code
Enter the course code.

- Start Date
The start date of the course.

- End Date
The end date of the course.

4. Click Search.

5. The system displays a list of courses that match the specified search criteria.

View a Course

To view the details of a course, perform the following:

1. On the School Curricula tab, click the Course subtab.

2. The Search Course page displays.

3. Search for the course and select the course to view the details.

4. Click View Course. The View Course page displays, which shows the details of the course and a list of tags assigned to the course.

5. Click Return to go back to the Search Course page.

Edit a Course

To edit the details of a course, perform the following:

1. On the School Curricula tab, click the Course subtab.

2. The Search Course page displays.

3. Search for the course to edit and select the course.

4. Click Edit. The Edit Course page displays, which enables you to edit the following details:

- Course Name
Enter the name of the course.

- Course Code
A code for the course.

- Start Date
The start date of the course.

- End Date
The end date of the course.

- Description
The description of the course.

5. Click Save and Return.

You can assign existing tags to the course.

To assign existing tags, perform the following:

1. On the Edit Course page, click Add in the Select Tags panel.

2. The Select Tags dialog appears, which enables you to search for the existing tags and then select a tag.

3. Click OK.

You can also assign a new tag to the course.

To assign a new tag, perform the following:

1. On the Edit Course page, click Add in the Select Tags panel.

2. The Select Tags dialog appears which enables you to create a tag.

3. Click Create. The Create Tag dialog appears, enter the new tag.

4. Select the new tag and click OK.

5. Click Save and Return.

You can remove assigned tags from a course.

To remove a tag, perform the following:

1. On the Edit Course page, select the tag to remove.

2. Click Remove. A confirmation dialog appears to confirm the deletion.

3. Click OK.

4. Click Save and Return.

Delete a Course

To delete a course, perform the following:

1. On the School Curricula tab, click the Course subtab.

2. The Search Course page displays.

3. Search for the course to delete and select the course.

4. Click Delete. A confirmation dialog appears to confirm the deletion.

5. Click OK.

Manage Offerings

You can manage Offerings after the school curriculum framework, academic calendar and courses are defined.

Courses are offered by the school in a particular academic period based on a curriculum.

This section describes how to manage offerings. It includes the following topics:

- Create an Offering

- Search for an Offering

- View an Offering

- Edit an Offering

- Delete an Offering

Create an Offering

Figure 7-6 Creating an Offering

To create an offering of a course, perform the following:

1. On the School Curricula tab, click the Offering subtab.

2. The Offering main page displays.

3. Click Create. The Create Offering page displays, which enables you to enter the following:

- Offering Name
The name of the new offering.

- Offering Code
A code for the offering.

- Course Name
The name of the course with which this offering is associated.

Search for course name and select course name for the offering.

- Start Date
The start date of the offering.

- End Date
The end date of the offering.

- Curriculum Framework Name
You must select an adopted school curriculum framework to associate it with the offering.

4. Select a school calendar for the Offering.

5. Click Save and Return.

Search for an Offering

To search for an offering, perform the following:

1. On the School Curricula tab, click the Offering subtab.

2. The Offering main page displays.

3. Enter either one search criteria:

- Offering Name
The name of the offering.

- Course Name
The name of the course with which this offering is associated.

- Calendar Name
The academic calendar period in which this course is offered.

- Curriculum Framework Name
The name of the curriculum framework on which this offering is based.

- Start Date
The start date of the course.

- End Date
The end date of the course.

4. Click Search.

5. The system displays a list of offerings that match the specified search criteria.

View an Offering

To view the details of an offering, perform the following:

1. On the School Curricula tab, click the Offering subtab.

2. The Offering main page displays.

3. Search for the offering and select to view the details.

4. Click View to view the details of offering.

Edit an Offering

To edit the details of an offering, perform the following:

1. On the School Curricula tab, click the Offering subtab.

2. The Offering main page displays.

3. Search for the offering to edit and select the offering.

4. Click Edit. The Edit Offering page displays, which enables you to edit the details of the selected offering.

5. Click Save and Return to update the changes.

Delete an Offering

To delete an offering, perform the following:

1. On the School Curricula tab, click the Offering subtab.

2. The Offering main page displays.

3. Search for the offering to delete and select the offering.

4. Click Delete. A confirmation dialog appears to confirm the deletion.

5. Click OK.

Note:

You cannot delete an offering for which there are classes assigned.

Manage Classes

A class represents a grouping of students and teachers. Many classes may be created from a single offering. After a class is defined, teachers and students can be enrolled to a class.

You can enroll students and teachers as class members. Class members can then participate and engage with other class members in the class learning activities.

This section describes how to manage classes, it includes the following topics:

- Create a Class

- Search for a Class

- View a Class

- Edit a Class

- Delete a Class

- Enroll a Student into a Class

- Enroll a Teacher into a Class

Create a Class

Figure 7-7 Creating a Class

To create a class, perform the following:

1. On the Classes tab, click the Class subtab.

2. A list of existing classes are displayed on the Classes main page.

3. Click Create. The Create Class page displays, which enables you to create a class.

4. Enter the following class details:

- Class Name
The name of the new class.

- Offering Name
The name of the offering with which the new class is associated.

Search for the name of the offering and select the offering.

- Start Date
The start date of the class.

- End Date
The end date of the class.

- Description
A description of the class.

5. Click Save and Return.
You can add students and teachers to this class. See Enroll a Student into a Class and Enroll a Teacher into a Class.

6. The new class is now created in the system.

Search for a Class

To search for a class, perform the following:

1. On the Classes tab, click the Class subtab.

2. The Class main page displays.

3. Enter either one search criteria:

- Class Name
Enter the name of the class.

- Offering Name
Enter the name of the offering.

- Course Name
Enter the name of the course.

- Start Date
The start date of the class.

- End Date
The end date of the class.

4. Click Search.

5. The system displays a list of classes that match the specified search criteria.

View a Class

To view the details of a class, perform the following:

1. On the Classes tab, click the Class subtab.

2. The Class main page displays.

3. Search for the class and select the class to view the details.

4. Click View. The View Class page displays, which shows the details of the class members.

Edit a Class

To edit the details of a class, perform the following:

1. On the Classes tab, click the Class subtab.

2. The Class main page displays.

3. Search for the class and select the class to edit the details.

4. Click Edit. The Edit Class page displays, which enables you to edit the class members.

5. Click Save and Return.

To remove a student from a class, perform the following:

1. On the Class Students table of the Edit Class page, select a student to remove from a class.

2. Click Remove Student.

3. A confirmation dialog appears to remove the student from the class.

4. Click OK.

To remove a teacher from a class, perform the following:

1. On the Class Teachers table of the Edit Class page, select a teacher to remove from a class.

2. Click Remove Teacher.

3. A confirmation dialog appears to remove the student from the class.

4. Click OK.

Delete a Class

To delete a class, perform the following:

1. On the Classes tab, click the Class subtab.

2. The Search Class page displays.

3. Search for the class to delete and select the class.

4. Click Delete. A confirmation dialog appears to confirm the deletion.

5. Click OK.

Enroll a Student into a Class

To enroll a student into a class, perform the following:

1. On the Classes tab, click the Class subtab.

2. Search for the class and select the class to enroll the student.

3. Click Edit. The Edit Class page displays.

4. On the Class Students table, click Add Students.

5. The Select Students dialog appears.

6. Search for the student and select the student to enroll into the class.

7. Click OK.

8. The system displays a list of enrolled students.

9. Click Save and Return.

Enroll a Teacher into a Class

To enroll a teacher into a class, perform the following:

1. On the Classes tab, click the Class subtab.

2. Search for the class and select the class to enroll the teacher.

3. Click Edit. The Edit Class page displays.

4. On the Class Teachers table, click Add Teachers.

5. The Select Teachers dialog appears.

6. Search for the teacher and select the teacher to enroll into the class.

7. Click OK.

8. The system displays a list of enrolled teachers.

9. Click Save and Return.

Glossary

Calendar

A calendar period, typically a year, in which schools structure classes.

Class

Represents a group of students and teachers enrolled in a course offering.

Courses

A fundamental unit of a curriculum that is used by the schools to organize their teaching and learning programs.

Curriculum Framework

A curriculum framework defines the learning dimensions, outcomes and standards. Standards are defined at various levels so that student progress against specific curriculum outcomes can be tracked and monitored.

Framework Item

A component or learning dimension of a curriculum framework. For example, English is a area of specialization, the relevant framework items are Language, Writing and Speaking.

Graded Proficiency Set

A set of proficiency levels used for day-to-day assessment of students.

Offering

A representation of a course in a particular calendar period.

Oracle Student Learning (OSL)

An enterprise teaching and learning product with the aim of improving the learning outcomes of students in Kindergarten to year 12 (K-12) education.

OSL Learning Tool Admin

A browser-based administration application intended for Administrators who manage the students, teachers, curricula and classes.

OSL Learning Tool (LT)

The primary user interface provided by OSL for teachers, students and parents.

Outcome Descriptor

An optional additional descriptor that further elaborates an outcome statement. For example, an exemplar of student work.

Outcome Statement

A description of the meaning of a proficiency level in terms of a framework item.

Proficiency Levels

A level of defined proficiency that can be used to assess student's day-to-day learning or overall learning progress.

Proficiency Sets

A set of proficiency levels.

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