39 Introduction to Adding and Managing Content

See Also:

For an overview of content management in Spaces, see Section 2, "Leveraging Content Management."

In a Spaces application, you can add content from one or more connected content repositories to the application in a variety of ways. You can use the Content Presenter task flow to precisely customize the selection and presentation of content, or you can use a Documents service task flow that suits your purposes for presenting content management functionality. You can also add individual folders and files to a page using links, images, or previews.

This chapter introduces the functionality available to add and manage content in a Spaces application in the following sections:

• Section 39.1, "What You Should Know About Adding and Managing Content"

• Section 39.2, "What You Should Know About Content Management Selections in the Resource Catalog"

Audience

This chapter is intended for Spaces users who want to learn about the functionality available in Spaces to add and manage content using Content Presenter and the Documents service.

39.1 What You Should Know About Adding and Managing Content

Spaces provides the following types of containers in which to display and manage content:

• Content Presenter. Enables you to precisely customize the selection and presentation of content in a Spaces application. The Content Presenter task flow is available only when the connected content repository is Content Server and your Spaces administrator has completed the prerequisite configuration. With Content Presenter, you can select a single item of content, contents under a folder, a list of items, query for content, or select content based on the results of a Personalization Conductor scenario, and then select a template to render the content on a page in a Spaces application. Content Presenter has no dependency on the Documents service for adding or managing the content it displays.

  Learn More:

  For more information about Content Presenter, see Chapter 40, "Publishing Content Using Content Presenter."

• Documents service task flows. Provide a variety of formats to display folders and files, including wikis and blogs, on a page in a Spaces application. You can choose the task flows appropriate for your application to provide features for accessing, adding, and managing folders and files; configuring and viewing file and folder properties; and searching file and folder content in the connected content repositories. The Documents service task flows are available when the connected content repository is Content Server, Oracle Portal, or SharePoint, and your Spaces administrator has completed the prerequisite configuration.

  Learn More:

  For information about the Documents Service task flows available in Spaces, and the unique characteristics of each task flow, see Section 41.1, "What You Should Know About the Documents Service Task Flows."

• Document components. Display an individual file on a page as a linked document, an inline preview, or an image.

  Learn More:

  For information about document components you can add to a page in a Spaces application, see Section 41.2, "What You Should Know About Document Components."

• Wikis. Enable multiple users to create and edit content that is relevant, useful, and up-to-date.

  Learn More:

  For information about including wikis in a Spaces application, see Chapter 47, "Working with Wiki Documents."

• Blogs. Enable users to create and manage personal blogs to record experiences and opinions, and group related blog posts.

  Learn More:

  For information about including blogs in a Spaces application, see Chapter 48, "Working with Blogs"

39.2 What You Should Know About Content Management Selections in the Resource Catalog

Spaces users with permissions to edit pages use the Resource Catalog to add content to a page.

In Design view of page edit mode, you open the Resource Catalog by clicking the Add Content button on the region where you want to add content (Figure 39-1).

Figure 39-1 Add Content in Design View of Page Edit Mode Displaying Default Resource Catalog

Description of "Figure 39-1 Add Content in Design View of Page Edit Mode Displaying Default Resource Catalog"

The presence or location of the content selections in the Resource Catalog depends on how the Resource Catalog is configured. In the default Resource Catalog, open the Content Management section to expose the content task flows and document components (Figure 39-2).

Figure 39-2 Opening the Content Management Section in the Resource Catalog

In the Content Management section of the Resource Catalog, you can add content containers in either of the following ways:

• Click Add next to a task flow to add the task flow standalone to the current page , independent of content (Figure 39-3). After adding the task flow, you can populate it with content.

  Figure 39-3 Resource Catalog Content Management: Adding a Content Task Flow

  
  

• Click Open next to All Content, Space Documents (in a space), or Personal Documents (in the Home space) to drill down to a folder or file that you want to add to the current page, then click Add to display a menu where you can choose the content container in which to display the folder or file (Figure 39-4, Figure 39-5, and Figure 39-6).

  Figure 39-4 Resource Catalog Content Management: Adding a Folder

  
  

  Figure 39-5 Resource Catalog Content Management: Adding an HTML File

  
  

  Figure 39-6 Resource Catalog Content Management: Adding an Image File

  
  

Table 39-1 describes the selections available in the Content Management section of the default Resource Catalog and references the sections that provide more information about working with them:

Table 39-1 Content Management Selections in the Default Composer Resource Catalog

Item	Task Flow?	Description and Use
All Content	No	A virtual node that exposes a list of all folders and files to which you have access. Click Open to drill down, or enter a file name in the Search field. When you reach the target folder or file, click Add to display a menu where you can choose the content container in which to display the folder or file. See Section 41.3, "Adding a Selected Folder or File to a Page."
Space Documents Personal Documents	No	A shortcut that exposes a list of folders and files associated with the current space or your personal documents in the Home space. Click Open to drill down, or enter a file name in the Search field. When you reach the target folder or file, click Add to display a menu where you can choose how to display the folder or file. See Section 41.3, "Adding a Selected Folder or File to a Page."
Content Presenter	Yes	Available only when the content repository is Content Server. Displays the selected folders or files in a predefined template. See Chapter 40, "Publishing Content Using Content Presenter."
Document Explorer	Yes	Displays folders and files in two panes, combining the functionality of the Document Navigator and Folder Viewer task flows. Provides in-place previewing and editing, and robust management capabilities. See Section 41.1.1, "Understanding the Document Explorer Task Flow."
Document List Viewer	Yes	Displays folders and files in a single pane as a flat listing. Provides preview and editing in a separate window, and some management capabilities. See Section 41.1.2, "Understanding the Document List Viewer Task Flow."
Document Manager	Yes	Shown in the default Resource Catalog only if it has been added by the Spaces administrator. Displays folders and files as specified by its Layout property: Explorer, Table, or Tree Table. See Section 41.1.3, "Understanding the Document Manager Task Flow."
Document Navigator	Yes	Shown in the default Resource Catalog only if it has been added by the Spaces administrator. Displays a simple listing of folders and files in a single pane, providing expand/collapse on folders to show the full hierarchy. There are no menu options available for this task flow. See Section 41.1.4, "Understanding the Document Navigator Task Flow."
Folder Viewer	Yes	Displays the contents of a folder in a single pane as a flat listing, providing in-place preview and editing, and robust management capabilities. See Section 41.1.5, "Understanding the Folder Viewer Task Flow."