114 Batch Invoice Processing - Processing Options

This chapter contains these topics:

114.1 Batch Invoice Entry (P0301Z1)

Processing Option Processing Options Requiring Further Description
BATCH FILE REVIEW:  
1. Enter a '1' to view the Batch Review screen prior to working with the Batch Invoice Entry.

A default of blank will take you directly to the Entry screen.

  
2. Enter a '1' to display the EDI (Electronic Data Interchange) fields on the Batch Review screen.  
A/R MAINTENANCE:  
FIELD DISPLAY CONTROL:  
3. You may suppress certain capabilities of the program by placing a '1' next to the following:

Sales/Use/VAT Tax Processing

PO Number Entry

Extra Date for Service/Tax

  
OUT-OF-BALANCE:  
4. Enter a '1' to bypass the out-of-balance edits between the invoice and the journal entries.  

114.2 A/R Invoice Batch Processing (P03110Z)

Processing Option Processing Options Requiring Further Description
PROOF OR FINAL MODE:  
1. Enter a '1' to process the batch information in Final mode. If left blank, the batch processing will be performed in Proof mode and no file updates will occur.  
PROCESS OUT-OF-BALANCE:  
2. Enter a '1' to allow A/R invoice processing if G/L records in F0911Z1 are out-of-balance. (A/R amounts do not offset the G/L amounts).

If left blank, the transaction will not be processed if the amounts are out-of-balance.

  
BYPASS TAX DEFAULTS:  
3. Enter a '1' to bypass tax processing (no tax processing and no tax area/ tax explanation defaults).

If left blank, tax processing will be in effect.

  
4. Enter one of the following to use as a default Discount Handling flag. If left blank, no default will be used.

'0' = Use Payment Terms

'1' = Use Discount Override Amount

'2' = Use Percentage

  
AUTOMATIC PURGE:  
5. Enter a '1' to automatically purge processed transactions from the batch file.

If left blank, transactions will be flagged as processed and will remain in the file.

  
AUTOMATIC POST:  
6. Enter a '1' to automatically submit the post after processing/creating invoice transactions. This option is effective if only one batch is created by the processing program.

If left blank, the post is not submitted.

  
ERROR FILE:  
7. Enter a '1' to write error messages out to the PC Batch Entry Error file (F0040).

If left blank, no records will be written to the file.

  
SUPPRESS WARNINGS:  
8. Enter a '1' to suppress the printing of warnings on the error report and in the PC Batch Entry Error file.

If left blank, warnings will print on the error report and be placed into the error file.

  
DW VERSION FOR A/R INVOICE PROCESSOR:  
9. To override standard A/R Invoice processing (DREAM Writer XT0311Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.  
DW VERSION FOR JOURNAL ENTRY PROCESSOR:  
10. To override standard Journal Entry processing (DREAM Writer XT0911Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system-wide setup.  

114.3 Batch File Purge (P00PURGE)

Processing Option Processing Options Requiring Further Description
SAVE PURGED RECORDS:  
1. Enter a '1' to save the purged records to a special purge library.

(Default of blanks will NOT save any purged records.)

  
REORGANIZE FILE:  
2. Enter a '1' to reorganize the purged file.

(Default of blanks will NOT reorganize the file.)